1. Month dd, yyyy SMALL BUSINESS CONFERENCE 1

2. 2 Who we are….

3. 3 ARE YOU IN THE CLOUD ALREADY? Fewer than 22 to 45 to 6More than 6 Have you been avoiding the cloud? Afraid of using it? You’ve gotten started. Many options exist to start using more Cloud. You are solidly in the cloud and comfortably managing. This is almost complete adoption.

4. 4 BELONGING IN THE CLOUD Never store in the cloud - Data that requires a subpoena - Most cloud vendors automatically comply Your choice - Internal business docs and spreadsheets, Proprietary software - Base this on your security and backup/restore capabilities Store in the cloud - Personally identifiable data - Cloud vendors are already PCI compliant

5. 5 READY FOR THE CLOUD? Fewer than 78 to 1112 to 15Up to 18 You have a long way to go to be ready for the Cloud You are probably best off to stay as you are You are close to being ready You are in the best position to move to cloud

6. 6 CURRENT COST What do you currently have? Servers & user computers: don’t forget anti-virus, backup, and updates Email & Calendar: is this bought computer by computer, or under an enterprise agreement? Productivity (word processing, spreadsheet, present- ation): does this include email & calendar? Database: is this single user, or multiple?

7. 7 FUTURE COST Type ofInstalledCloud SoftwareUp-FrontPer YearUp-FrontPer Year File Sharing$1,500 hardware $100/user$500$5/user monthly Backup$1,500 hardware $100/user$500$50 Email$1,500 server $50/server $5/user $0$5/user monthly Productivity$0$25/user monthly $0$10/user monthly Databases$1,500 server $50/server $5/user $300$5/user monthly Other$250$0??

8. 8 MIGRATION APPROACHES 1. Identity Integrated $ ADFS/SSO and DirSync Comprehensive communications & training to end users Calendar free/busy Independent $ No implementation of ADFS/SSO and DirSync No Communications or Training to end users 2. Go-Live Waves $ Groups of mailboxes are cutover over time MX cutover at last wave Flash $ A single group of mailboxes are cutover at once MX cutover at this group 3. Content Empty $ Mailbox has no mail, no calendar, no contacts Partial $ Mailbox starts with -the “most recent x number of days” of mail - all calendar - all contacts Partial w/ backfill $$ Remainder fills in over time Full $$

9. 9 DECIDE TO MOVE Start Are features important to your decision? No Yes Will you save a substantial amount by moving? YesYes No YesYes Is the cost high? No Is the cost high? YesYes Don’t move Don’t move No Decide based on your culture and features Decide based on distinctive features & training YesYes No Move Decide based on your long term financial plan

10. John LEAVENWORTH Senior Technical Consultant Project Manager john.leavenworth@workflowstudios.com 972.765.1666 10 Sue WALMSLEY Sales Manager sue.walmsley@rugdoctor.com 713.854.7588

11. ACTIVITY MILESTONES Activity Required for Infrastructure option … Required for Go-Live option… Required for Content option… 1.1 PlanningAll 1.2 Discover/DesignAll 1.3 Deployment – TenantAll 1.3 Deployment – Integration (ADFS/SSO and DirSync) Integrated N/A 1.3 Deployment – Migration Tools Integrated (free/busy) N/A Full, Partial, or Partial w/backfill 1.3 Deployment – all other tasksAll 1.4 Pilot – Two waves of 10 users eachAll Full, Partial, or Partial w/backfill 1.5 Production MigrationsAll Full, Partial, or Partial w/backfill 1.6 Post-MigrationAll

12. EXAMPLE SHORTEST TIMELINE Activity Week 123345 1.1 Planning 1.2 Discovery/Design (Technical, Communications, Training) 1.3 Deployment – Tenant (Setup, import users, show and tell Email + SharePoint administration) 1.3 Deployment – Everything else 1.4 Pilot – 10% users 1.5 Go-Live (MX record cutover, Communications, Training, Outlook reconfiguration) 1.6 Post-Migration