1. Northumbria University ARC Web Suite Sign Out Welcome Through this page you are able to access Northumbria’s ARC web suite. ARC dashboard identifies any items requiring action including audit actions and mentor updates ARC PEP is where you can update information about your practice environment for students. ARC POW shows how information entered onto the PEP is displayed to the students when they log in to the POW. ARC Audit is for self completing and signing off EAP’s Arc Mentor/Educator is for bulk updates to Mentor/Educators for use by PPF’s and the University’s Placement Team. Area based mentor/educator updates can be done via ARC- PEP. The sites are accessed by clicking on the buttons on the right. ARC - Dashboard ARC - PEP ARC - POW ARC - Audit ARC – Mentor/Educator Click on the buttons to navigate

2. ARC Dashboard Outstanding mentor-student allocations (2 weeks prior to start of placement) Team 06 Health Improvement Services Oaklands Prudhoe DN Ward 02 Mentors with incomplete data (4 weeks after entry on register) None Audits overdue (4 weeks) Ward 2320/08/2012 Marie Curie Centre15/09/2012 Audit actions overdue (4weeks) Ward 3421/08/2012 R.A.D.S01/09/2012 Dashboard Report Sign Out

3. Organisation/Trust Facilities Library Fitness Centre Details Other Organisation/Trust Welcome A general student welcome which will be the first page the student sees when logging onto their placement details within POW More information including trust policies and procedures are here www.nhstrust.nhs.uk ARC PEP for AREA XYZ Trust Info Placement Info Students Mentors/ Educators Reports Help Sign Out Learning Opps Audit Tracking Capacity Updates

4. Placement Speciality Description of client group/ Caseload Philosophy (Optional) Expectations (Optional) PLACEMENT EXPECTATIONS OF STUDENTSTUDENT EXPECTATIONS OF PLACEMENT ARC PEP for AREA XYZ Sign Out Facilities Student Top Tips Speciality & Client Groups Service Hours & Shifts Dress Code Finding Us Contacts Pre- Placement Study Trust Info Placement Info Students Mentors/ Educators Reports Help Learning Opps Audit Tracking Capacity Updates

5. Service Hours Shift Patterns ARC PEP for AREA XYZ Sign Out Trust Info Placement Info Students Mentors/ Educators Reports Help Learning Opps Audit Tracking Capacity Updates Facilities Student Top Tips Speciality & Client Groups Service Hours & Shifts Dress Code Finding Us Contacts Pre- Placement Study

6. Dress Code ARC PEP for AREA XYZ Sign Out Trust Info Placement Info Students Mentors/ Educators Reports Help Learning Opps Audit Tracking Capacity Updates Facilities Student Top Tips Speciality & Client Groups Service Hours & Shifts Dress Code Finding Us Contacts Pre- Placement Study

7. Computing/Study Area Catering Facilities Changing Facilities Other Facilities ARC PEP for AREA XYZ Sign Out Trust Info Placement Info Students Mentors/ Educators Reports Help Learning Opps Audit Tracking Capacity Updates Facilities Student Top Tips Speciality & Client Groups Service Hours & Shifts Dress Code Finding Us Contacts Pre- Placement Study

8. Placement Address Travel Information ARC PEP for AREA XYZ Sign Out Trust Info Placement Info Students Mentors/ Educators Reports Help Learning Opps Audit Tracking Capacity Updates Facilities Student Top Tips Speciality & Client Groups Service Hours & Shifts Dress Code Finding Us Contacts Pre- Placement Study

9. Student Top Tips ARC PEP for AREA XYZ Sign Out Trust Info Placement Info Students Mentors/ Educators Reports Help Learning Opps Audit Tracking Capacity Updates Facilities Student Top Tips Speciality & Client Groups Service Hours & Shifts Dress Code Finding Us Contacts Pre- Placement Study

10. Placement Manager/Educational Lead/Coordinator NameEmail Telephone Fax Practice Placement Facilitator NameEmail Telephone Fax University Contacts NameEmail Telephone Fax ARC PEP for AREA XYZ Sign Out Trust Info Placement Info Students Mentors/ Educators Reports Help Learning Opps Audit Tracking Capacity Updates Facilities Student Top Tips Speciality & Client Groups Service Hours & Shifts Dress Code Finding Us Contacts Pre- Placement Study

11. Pre-Placement Reading & Learning Activity ARC PEP for AREA XYZ Sign Out Trust Info Placement Info Students Mentors/ Educators Reports Help Learning Opps Audit Tracking Capacity Updates Facilities Student Top Tips Speciality & Client Groups Service Hours & Shifts Dress Code Finding Us Contacts Pre- Placement Study

12. Type of Opportunity Short name for link (max 20 characters) NMC (Select all that apply): Adult  Child  Mental Health  Learning Disability  District Nursing  Midwifery  Health Visiting  School Nursing  Sexual Health Nursing  Hub  Spoke  Insight  Year 1  Year 2  Year 3  HCPC (Select all that apply): Occupational Therapy Level 4  Level 5  Level 6  Physiotherapy BSC  MSC Year 1  Year 2  Year 3  ODP Year 1  Year 2  Description Opportunity 1 Opportunity 2 Opportunity 3 Opportunity 4 abcdefghijklmnopqrst Opportunity … Opportunity n ARC PEP for AREA XYZ Sign Out Add new Trust Info Placement Info Students Mentors/ Educators Reports Help Learning Opps Audit Tracking Capacity Updates

13. Search for students on placement Date fromdd/mm/yyyyDate todd/mm/yyyy Student Details Student Name (click for passport info) Intake (click for more info) Tutor (click for more info) Date From Date ToEmail Mentor/Educator (click to assign/remove) Co- Mentor/Educator (click to assign/remove) A Male Student M37RNM4 S11A TutorA Mentor A Female Student FRNM1 S10A TutorA Mentor Intake Details (Expanded View) Intake NameBranch/Field Start Date End Date Passport (Expanded View) Training/Disclosure Date CompletedFurther details CRB5/6/11CRB Ref 0123456789 Manual Handling4/3/12 Information for the Placement Area I am particularly interested in working with children with learning disabilities, I hope to improve my clinical skills, I have a disability, etc. Tutor Details (Expanded View) Tutor NameA TutorTelephone0191 222 2222E-maila.tutor@northumbria.ac.uk ARC PEP for AREA XYZ Sign Out Trust Info Placement Info Students Mentors/ Educators Reports Help Learning Opps Audit Tracking Capacity Updates

14. Mentors/Educators Attached to Area Mentor/Educators NameBody/Pin No Email Last Update Edit Remove editRemove editRemove editRemove editRemove editRemove editRemove Add a new Mentor/educator ARC PEP for AREA XYZ Sign Out Trust Info Placement Info Students Mentors/ Educators Reports Help Learning Opps Audit Tracking Capacity Updates

15. ARC PEP for AREA XYZ Sign Out Search for Mentor/Educators (Enter some or all information) Pin NumberSurnameForenameTrust/OrganisationArea Add New Search Search Results Mentor/Educators Name Body/Pin No StatusTrust/Organisation Area Assign to this area A MentorAssign A MentorAssign Please search to see if the Mentor/educator already exists before adding a new one

16. Mentor/Educators Details (Expanded View) ForenameSurname Trust /Organisation E-mail Address a.mentor@annhstrust.nhs.uk Professional BodyNMC/HCPC Professional Number 123456Status Provisional/Active/Deactive/Archived/Long Term Leave/Supervisor Date on Mentor/Educator Register 01/01/2006Last Update06/07/2012Update Type Face to Face/Online QualificationAPPLE/ACE/Mentor/Practice Teacher/Teacher/Other Date HCPC OnlyOccupational Therapy  Physiotherapy  ODP  OT Only –Last APPLE Review NMC Only – Part 1 (Nursing) Adult  Child  Mental Health  Learning Disability  District Nurse  NMC Only – Part 2 (Midwifery) Midwifery  NMC Part 1 & 2 Only Sign-off Mentor Yes/No Sign-off Completion Last Triennial Review NMC Only – Part 3 (SCPHN) Health Visitor  School Nurse  Sexual Health Nurse  Sexual Health Only - Date of last Sexual Health Update 01/01/12 Prescribing Prescribing V150  Non Medical Prescribing V300  Comments/Notes Back to top ARC PEP for AREA XYZ Sign Out Trust Info Placement Info Students Mentors/ Educators Reports Help Learning Opps Audit Tracking Capacity Updates

17. ARC PEP for AREA XYZ Sign Out Audit Action Tracking Audit Date ActionDue DateStatusEvidence Revised Date Search for actions Date fromdd/mm/yyyyDate todd/mm/yyyy Trust Info Placement Info Students Mentors/ Educators Reports Help Learning Opps Audit Tracking Capacity Updates

18. ARC PEP for AREA XYZ Sign Out Please contact your PPF if you wish to update your capacity information Trust Info Placement Info Students Mentors/ Educators Reports Help Learning Opps Audit Tracking Capacity Updates Category NameNotes Max no of students Year 1 Max Year 2 Max Year 3 Max Guided Option – AD Fundamental Nursing Skills - AD (Med) Acute & Critical Care Pathway - LD Maximum no. of students for this area

19. Choose Report Source – select one from both lines Run report for current profile data Run report for profile data under review Run report for all user’s PEPs ReportDescription Audit Report Evaluation Report With Graph Need to think about what reports we need ARC PEP for AREA XYZ Sign Out Trust Info Placement Info Students Mentors/ Educators Reports Help Learning Opps Audit Tracking Capacity Updates

20. About PEP-Net Introduction Basic introduction to the system, data contained, its purpose Benefits Benefits of using system Roles & Responsibilities Outline of different user roles/responsibilities How-to Guides Please click on the link below links to access our help guides http://www.northumbria.ac.uk/arcpepugs For any other queries please contact the University Placements team Operating Hours Telephone Number E-mail Address ARC PEP for AREA XYZ Sign Out Trust Info Placement Info Students Mentors/ Educators Reports Help Learning Opps Audit Tracking Capacity Updates

21. ARC Mentor/Educator Sign Out Search for Mentor/Educators (Enter some or all information) Pin NumberSurnameForenameTrust/OrganisationArea Add New Search Search Results Mentor/Educators NameBody/Pin No StatusTrust/Organisation Area View/Edit Details A MentorClick to view/edit A MentorClick to view/edit Please search to see if the Mentor/educator already exists before adding a new one

22. ARC Audit Sign Out Area Checked Out For Audit To ViewStart Audit Undo Audit Check In Last Checked In FRE Ward 10 FRE Ward 11 FRE Ward 12 B. Foggo Search for Area

23. ARC Audit for Area XYZ AreaAuditsReportsHelp Area Details Area Name Area Address Area Representative Contact DetailsTelephone Fax Email Next Audit Type face to face/self-assessment Next Audit Date Sign Out

24. New Audit – Standard 1 Standard/DescriptionLevel MetRationaleEvidence Actions ActionDue DateResponsibility Standard 1Standard 2Standard 3CapacityDeclarations Mentors/ Educators AreaAuditsReportsHelp ARC Audit for Area XYZ Sign Out

25. Mentor/Educator's Name Date of Most Recent Update StatusSign OffArea Are there sufficient live mentors to support the stated student capacity? Yes/No Standard 1Standard 2Standard 3CapacityDeclarations Mentors/ Educators AreaAuditsReportsHelp ARC Audit for Area XYZ Sign Out

26. Standard 1Standard 2Standard 3CapacityDeclarations Mentors/ Educators AreaAuditsReportsHelp ARC Audit for Area XYZ Sign Out Category NameNotes Max no of students Year 1 Max Year 2 Max Year 3 Max Guided Option – AD Fundamental Nursing Skills - AD (Med) Acute & Critical Care Pathway - LD Maximum no. of students for this area

27. 1. Placement Area Representative I confirm that the Mentor / Educator Register is current / has been reviewed Yes/No I confirm that the Capacity number is correct Yes/No I Confirm that the practice placement area meets the required standards Yes/No I agree with the action plan(s) identified Yes/No Name Date 2. Placement Practice Facilitator I confirm that the Mentor / Educator Register is current / has been reviewed Yes/No I confirm that the Capacity number is correct Yes/No I Confirm that the practice placement area meets the required standards Yes/No I agree with the action plan(s) identified Yes/No Name Date Standard 1Standard 2Standard 3CapacityDeclarations Mentors/ Educators AreaAuditsReportsHelp ARC Audit for Area XYZ Sign Out

28. ARC Audit Choose Report Source – select one from both lines Run report for current profile data Run report for profile data under review Run report for all user’s PEPs ReportDescription Sign Out AreaAuditsReportsHelp

29. ARC Audit About Audits Introduction Basic introduction to the system, data contained, its purpose Benefits Benefits of using system Roles & Responsibilities Outline of different user roles/responsibilities How-to Guides Please click on the link below links to access our help guides http://www.northumbria.ac.uk/arcpepugs For any other queries please contact: Operating Hours PPF Telephone Number PPF E-mail Address Sign Out AreaAuditsReportsHelp

30. ARC POW Sign Out PassportTAPP Trust Information Learning Opportunities Contacts Evaluations Organisation/Trust Facilities Library Fitness Centre Details Other Organisation/Trust Welcome A general student welcome which will be the first page the student sees when logging onto their placement details within POW More information including trust policies and procedures are here www.nhstrust.nhs.uk Placement Information Pre-Placement Study

31. ARC POW Sign Out Facilities Student Top Tips Speciality and Client Groups Service Hours & Shifts Dress Code Finding Us Placement Speciality Description of client group/ Caseload Philosophy (Optional) Expectations (Optional) PLACEMENT EXPECTATIONS OF STUDENTSTUDENT EXPECTATIONS OF PLACEMENT PassportTAPP Trust Information Learning Opportunities Contacts Evaluations Placement Information Pre-Placement Study

32. ARC POW Sign Out Service Hours Shift Patterns PassportTAPP Trust Information Learning Opportunities Contacts Evaluations Placement Information Pre-Placement Study Facilities Student Top Tips Speciality and Client Groups Service Hours & Shifts Dress Code Finding Us

33. ARC POW Sign Out Dress Code PassportTAPP Trust Information Learning Opportunities Contacts Evaluations Placement Information Pre-Placement Study Facilities Student Top Tips Speciality and Client Groups Service Hours & Shifts Dress Code Finding Us

34. ARC POW Sign Out Computing/Study Area Catering Facilities Changing Facilities PassportTAPP Trust Information Learning Opportunities Contacts Evaluations Placement Information Pre-Placement Study Facilities Student Top Tips Speciality and Client Groups Service Hours & Shifts Dress Code Finding Us

35. ARC POW Sign Out Placement Address Travel Information PassportTAPP Trust Information Learning Opportunities Contacts Evaluations Placement Information Pre-Placement Study Facilities Student Top Tips Speciality and Client Groups Service Hours & Shifts Dress Code Finding Us

36. ARC POW Sign Out Student Top Tips PassportTAPP Trust Information Learning Opportunities Contacts Evaluations Placement Information Pre-Placement Study Facilities Student Top Tips Speciality and Client Groups Service Hours & Shifts Dress Code Finding Us

37. ARC POW Sign Out Type of Opportunity NMC (Display all that apply): Adult  Child  Mental Health  Learning Disability  District Nursing  Midwifery  Health Visiting  School Nursing  Sexual Health Nursing  Hub  Spoke  Insight  Year 1  Year 2  Year 3  HCPC (Display all that apply): Occupational Therapy Level 4  Level 5  Level 6  Physiotherapy BSC  MSC Year 1  Year 2  Year 3  ODP Year 1  Year 2  Description Opportunity 1 Opportunity 2 Opportunity 3 Opportunity 4 Opportunity 5 Opportunity … Opportunity n PassportTAPP Trust Information Learning Opportunities Contacts Evaluations Placement Information Pre-Placement Study

38. ARC POW Sign Out Pre-Placement Reading & Learning Activity PassportTAPP Trust Information Learning Opportunities Contacts Evaluations Placement Information Pre-Placement Study

39. ARC POW Sign Out Placement Manager/Educational Lead/Coordinator NameEmailTelephone Fax Practice Placement Facilitator NameEmailTelephone Fax University Contacts NameEmailTelephone Fax PassportTAPP Trust Information Learning Opportunities Contacts Evaluations Placement Information Pre-Placement Study Mentor/educator and Co-mentor/educator Contact Details NameEmailTelephone Fax Mentor Co-Mentor Other Students at this Placement NameEmailTelephone Fax

40. ARC POW Passport Training/Disclosure Date CompletedFurther details Hand washing5/6/11Click to Edit/Delete Manual Handling4/3/12Click to Edit/Delete Information about you for the Placement Area I am particularly interested in working with children with learning disabilities, I hope to improve my clinical skills, I have a disability, etc. Edit Add *** Note to Students – Your passport should include: Moving and Handling, Safeguarding and Basic Life Support *** Sign Out PassportTAPP Trust Information Learning Opportunities Contacts Evaluations Placement Information Pre-Placement Study CRB Disclosure CRB Date

41. ARC POW Team Assessment of Performance on Placement (TAPP) Select Placement Details of person you wish to send ticket NameRoleEmail Area 1 10/8/10 – 15/12/10 Joan Collins Ward SisterJoan.collins@nuth.nhsSENT Area 2 13/9/12 – 27/9/12 Terry Jones PhysiotherapistTerry.jones@nuth.nhsClick to Send Add Notes Please add details of the people you have worked with on your placement. Make sure you enter the email correctly as the system won’t know if the email bounces back. Emails are sent out immediately by the ARC system Once an email is sent you can no longer edit the details. Sign Out PassportTAPP Trust Information Learning Opportunities Contacts Evaluations Placement Information Pre-Placement Study