1. LOADING SA-SAMS ON YOUR COMPUTER.
Put latest CD of SA-SAMS in your CD Drive (Normally the D Drive)
Click on SA-SAMS: School Administration Programme.

2. Click here to Install SA-SAMS XP or later.

3. Click on Run

4. Click on Run again

5. Click on OK

6. Click here and wait for installation to finish.

7. SA-SAMS is now loaded on your computer but you must still install the latest patch.

8. On the CD issued to you, a Demo Database will automatically be installed on your computer when you install the August patch.
This database can be used as a practice database for you to use to get yourself familiarized with the programme.

9. After installation, this icon should appear on the desktop.
If it does not appear on your Desktop do the following:
Click on Start, then on All Programmes

10. Click on EdusolSAMS and right click on the EdusolSAMS tab with the icon.
Click on Send To and then click on Desktop. Your icon should appear on your Desktop now.

11. To open your SA-SAMS database
Double click on the SA-SAMS icon on your desktop and the following screen will appear.
Click in Use Database on this Computer then click on Use an existing Database. Click on the school name and then click on Continue

12. Type in administrator in the username block and admin in the password block (Use lower case)
Click on Log In and the Main Menu will appear, showing all the modules.

13. Main Menu:
From this menu you can access any module you wish to work on.

14. General School Information

15. All school details are captured here.

16. Cycle Information

17. Class Information

18. School Subjects

19. School Terms and Set up School Days

20. Bus Routes
Use the bus route menu to add detailed information of the bus routes which are available to learners at the school. You are also able to assign an educator responsible for the route.

21. For schools with subsidized bus services, the official codes sent to schools should be used.

22. Disciplinary codes
On the General School Setup menu select the Merit and Demerit Codes button.

23. The blue codes are the standard codes utilized under the learner section to record learner misconduct and the resultant disciplinary consequences. These levels and codes may not be amended. Only additional descriptions may be added, edited or deleted from the levels.

24. Human Resource: Both Educator and Staff are managed from here

25. Subject Specialization, Teaching Load and Qualifications are captured on this screen

26. Subject Specialisations for Educators
This is where you capture the subjects that an educator has specialized in when getting his qualification.

27. Educator Teaching Load
This gives a complete record of each educator’s workload for the current year

28. Educator Qualification level and Qualification Type

29. Detailed Qualification Type

30. Qualification Information
For entering educator qualifications you have to go to Edit an Educator from the Educator Information menu.

31. Archived Educators

32. Staff/Public Servant Information
This is where you register all non educators on your system e.g.
Admin Staff
Hostel Staff
Practitioner
Professional Non-Teaching Staff
Support Staff (cleaners, factotums etc.)

33. MAINTAINING STAFF ATTENDANCE RECORDS
In this section, absences leave and reasons for leave will be captured and printouts made.

35. Add Leave Records
Here is where you choose the type of leave and enter comments as well as keeping record of leave forms/doctor certificates outstanding.

36. View Individual Educator/Staff Absences
From this section, a user can view records for individual absences for each staff member including educators.

38. This Screen also shows the number of sick leave available in cycle.

39. Staff Leave Summary Printout
Staff Leave Summaries are the records of educator or staff attendance for a certain period of time. These records can be used by management to follow absentee patterns and trends of educators and are easily accessible should the Education Department ask for them.

40. Staff leave Summary Printout
The Staff leave Summary Printout gives the status of educator or staff absenteeism per quarter. The summary can also be between selected dates, i.e. on a monthly basis. This data can be used to track educator absenteeism patterns and inform management of direction should absenteeism be a problem at a school. These quarterly statistics are also required by the Education Department for purposes of record keeping.

41. IQMS Module
The IQMS module is used for educator appraisals and performance management.

42. LEARNER INFORMATION

43. Structure of the Learner Information

44. Learner Enrolment

45. Learner Detail: To view this screen, click on learner and then View/Update Learner
Learner information can be edited here

46. Summary of Learner Information
Double click on learner to view summary information of marks and disciplinary record.

47. Transfer Letter
Transfer letter can be printed once a learner has been archived

48. Incidents
Pregnancy, Domestic Violence and Racial Conflict is captured here.

49. Incident Information

50. Family information
View Family
Learner’s Family Details

51. Learner Family report
Both parents (if living together) plus learners in family are shown in this report.

52. Class Statistics
Total number of learners, grade totals and class totals can be viewed here.

53. Different Class Lists
Class Details Blank Class List

54. Class Photo List

55. Weekly Learner Attendances
In this section, users can manage the attendance of learners per term.

56. Daily attendance register per month

57. Learner Attendance Printouts

58. List of learners absent for the specific day.

59. View Individual Learner Absences

60. Print Absentee Data per Learner

61. Print total days absent per learner

62. Weekly Attendance Statistics
Shows total absentees per class for the week.

63. Weekly Attendance Statistics
Attendance statistics printout

64. Quarterly return print out.

65. Statistical Data and Reports
This menu is specifically for printing learner lists. It indicates all the printout options available under Learner Enrolment e.g. Alphabetical Listing of whole school or per grade as well as some other options as indicated on screen below.
Learner Reports

66. Learner Details Data Printouts
The above page supplies the data to view in the dropdown box at top right
All the data in the dropdown box is data that is required to complete the Annual School Survey
If all data fields for learners are completed in the capturing of Learner Information these statistics are automatically populated as a result of the linkages in the programme
This data can be exported to Excel

67. Learner Aggregated Data

68. Assign Subjects to Individual Learners
There are three ways in which subjects can be added to learners:
Adding a subject set to the whole class at once
Adding a subject set to an individual learner
Adding individual subjects to individual learners

69. View/Print Learner Subject Allocation
This allows you to print lists of learner showing their subjects
You will also be able to view which learners have no subjects allocated

72. Create Educator Subject groups
Educator subject groups are created for ease of identification of learners linked to a particular educator. An educator can print a list with the names of only the learners she/he teaches in a particular subject, instead of the whole class list and then having to filter names.
E.g. Learners from 2 classes (10C and 10D) joining for a specific subject say Accounting.

74. Common Quarterly Tests
As per LTA 3/2010 and LTA 4/2010 common quarterly tests are written in grades 3, 6 and 9 for Mathematics/Numeracy and Languages/Literacy. Schools are required to report quarterly to Districts on these tests according to distribution in the rating scales 1-7 (grade 9) and 1-4 (grade 3 and 6).
SA-SAMS has created a tool where the marks of these quarterly tests can be captured and a report printed which shows the distribution of marks for the specific subject according to the rating scales.
According to LTA 3/2010 and LTA 4/2010 the last task of each term should represent the quarterly tests.

75. Quarterly Test Tasks Gr. 3 Gr. 6 Gr. 9 Maths/Numeracy
Language/Literacy
Gr. 3
Term 1
Task3
Task4
Term 2
Task 3
Task 4
Term 3
Gr. 6
Task 2
Gr. 9

76. If a Task is the Quarterly Test for the term, check the Quarterly Test checkbox for the relevant tasks.

77. Enter marks for tasks/activities and the Quarterly Test Task

78. To print report for distribution of marks click on the Quarterly Test tab.

79. The printed report will show the distribution according to levels

80. In the case of under performing schools, quarterly tests are written in Grades 10 to 12 in certain subjects but it does not form part of the SBA mark. Special provision is made for this.
The quarterly test is still registered but excluded from the SBA by clicking the Common Task Check box.

81. For distribution report click here
The task appears in the Programme of Assessment but is not added to the total marks
For distribution report click here

82. Progress Reports

83. Different formats of reports

84. Maintain Reports Comments
There are 3 types of comments:
Subject comment for the term (a list can be compiled)
Comment for individual learner (general comment for specific learner)
Comment appearing on all reports for specific phase (general comment for all learners in a phase)

85. Progress report with comments
Subject comment
General comment
Learner comment

86. Curriculum Related Schedules and Printouts
The following schedules are available:
Internal mark schedule per grade
Internal mark schedule per subject
Internal total mark schedule per grade
Department mark schedule per grade
Level distribution report per subject per grade
Not promoted and repeating numbers
Learners details: repeats and drop outs

87. Marks Schedules

88. This schedule can be used to print a merit list per subject

89. This schedule can be used to print a merit list per learner average

90. Departmental Marks Schedule

91. Example of GET Departmental Schedule

92. Option to display levels

93. Example of FET Departmental Schedule

94. Level distribution report per subject per grade

95. Summary of learner results per quarter

96. Maintain Promotion Decisions
Symbol you want to appear on Promotion Schedule can be set here.

97. Learner promotions can be done here (Internal Cycle Mark Schedule)

98. Year End Learner Promotions
Year end promotion Menu

99. Place Learner in New Grade

100. Annual Promotion Printout
Comparative statistics can be accessed by selecting the graph type required

101. Below is a screen picture of promotion statistics in the Bar Graph

102. GOVERNANCE INFORMATION

103. GOVERNANCE INFORMATION MENU
This module requires the maintaining of parents, learners and the educator members. All of this data would have been previously captured under the relevant modules and is now pulled through here.

104. The available candidates in the relevant category will appear in the list view.
Click on person to be added to SGB

105. Detail of member is recorded here
Click on Save to SGB

106. Each member added will appear in the SGB list on the SGB members form.
The Verify Composition button will give you a breakdown of the members according to title/position on SGB

107. Composition of SGB

108. MAINTAIN GOVERNANCE RECORDS
Click on the Maintain Governance Records and then on the Maintain Policies (see figure in next slide) to add, edit or delete school policies.

109. Maintaining Policies
This screen allows you to add and to edit policies. This should be a list of all policies supposed to be at your school.

110. Maintain Harassment Incidents
You will see that the incidents have been coded into 4 Types.
Enter information on this form

111. PHYSICAL RESOURCE AND SCHOOL INFRASTRUCTURE REGISTER
Click on the Physical Resource button from the Main Menu.

112. The Physical Resources screen allows you to manage:
Learner Support Material
Fixed Assets

113. LEARNER SUPPORT MATERIALS
Here you will:
Add books to your master register list
When you receive books you will add this quantity to your stock (either new stock or existing stock)
Distribute learning materials through the educators to the learners.
When books are being returned, you book them back into stock so that they are available again
When books are lost or damaged you will permanently remove these books out of stock

114. To View the Current LSM Stock
Go to View School LSM Stock (1st tab)
Choose the category filter – learner textbooks
Click on Subject – e.g. Afrikaans
Click on Resource – e.g. Afrikaans Ons Taal
A small screen on the top right hand corner of the screen will highlight
Stock: (quantity); On Loan : (quantity); Available : (quantity)

115. Detailed LSM Inventory List
Click on the Detailed LSM Inventory List button from the Physical Resources main menu.
Printouts available:
Inventory List Per Grade
Inventory List per Subject

116. Blank LSM Issue Form
Form showing all books issued to learner. Learner must sign.

117. FIXED ASSETS In this section there are 5 main functions
Add some equipment or fixed asset to your master register list
Add quantity to your stock (either new stock or existing stock)
Distribute these assets through the school.
When these assets are being returned, they must be booked back into your stock so that they are available again
When assets are lost or damaged it must be permanently removed.

118. Maintain Master List of Assets
Add New item to Master List

119. Allocate Stock Items (Fixed Assets) To Venues

120. There are many print options to choose from.
Summary Fixed Assets
This will give you a summary total of number of pieces (Assets) in each venue
Print Fixed Asset Stock Registers
Print all or Print per register
Print Fixed Assets Stock Write Off
Filter per date
Filter per stock item
Filter per register

121. Time Tables

122. Example of class Time Table

123. Error and Omission Report
Install programme from the Utilities section on your CD. Any one of these 2 can be used
This icon will appear on your desktop. Double click on it

124. When the program opens, it will automatically select the last SAMS database that was opened
Click on Check

125. The Omissions and Errors must be corrected on SAMS before the LURITS Deployment is done and the CD is written.