1. DEPOSIT – HANCOCK SHARED SERVICES STUDY Recommendations for Shared Special Education Services Presented by: Edward Shirkey, DCS Superintendent Beatrice Bailey – DCS Director of Special Education Thursday, February 28, 2013

2. Special Education overview - Federal and state regulations Special education funding Financial trends Sharing between Deposit and Hancock Possible Obstacles Recommendations

3. Federal Regulations 1965 - Bureau of Education for the Handicapped was created. Educating students with disabilities NOT mandatory. 1975 – P.L. 94-142 Education for All Handicapped Children Act Mandated all school districts to educate students with disabilities. 1990 – ADA - Americans with Disabilities Act Created to include the Section 504 of the Rehabilitation Act. ADA amended to become the IDEA the Individuals with Disabilities Education Act

4. Federal Regulations 1997 – IDEA – Reauthorized Include students with disabilities on state and district wide assessments. 2001 – NCLB Include students with disabilities in state assessments to measure proficiency in math and reading. 2004 IDEA – Reauthorized More data on outcomes required. Districts will provide instruction and intervention to keep students out of special education. (Response to Intervention)

5. State Regulations Part 200 of the Regulations of the Commissioner of Education Part 201 – Procedural Safeguards for Students with Disabilities Subject to Discipline www.p12.nysed.gov www.idea.ed.gov

6. Special Education Funding IDEA Grants Part B 611 School Age Part C 619 Pre-School Age Local Maintenance of Effort Local General Fund Medicaid High Cost Aid

7. Trend in number of classified students

8. Trend in Federal 611 Allocations

9. Public High Cost Aid If a district has a student with a disability whose special education costs are above a certain threshold, the district may receive additional aid. District Threshold The state determines the threshold for each district using a formula comprised of the approved operating expenses, the district’s combined wealth ratio and the total number of students counted for state aid.

10. Public High Cost Aid Excess Cost Ratio After the threshold is met, the district applies for high cost aid. The state has a formula for calculating what percentage the district will receive on the remaining amount of the expense.

11. Public High Cost Aid An example: $75,000 – Annual cost for student with a disability - 41,793 - District threshold $33,207 – Amount district can apply to high cost aid $33,207 x.60 – Excess cost ratio $19,924 – Amount of high cost aid district receives

12. Deduction Threshold

13. District Cost Ratio

14. Deposit – Hancock Shared History 2005 - 2009 – Transportation Shared bus run to the Rome School for the Deaf. One district drove the students to the school on Monday and one district returned the students home on Friday 2009 – 2012 – Special Education Programs 2 Hancock students attended the Deposit intermediate self contained 12:1:1 program 1 Deposit student attended the Hancock middle school self contained 15:1 program

15. 2008 Staffing Profile DEPOSIT CENTRAL SCHOOLHANCOCK CENTRAL SCHOOL GradesPersonnelProgramsGradesPersonnelPrograms K – 11 teacherDCT/RR*K–1 - 21 teacherDCT/RR 2 - 31 teacherDCT/RR3 - 41 teacherDCT/RR 4 - 51 teacherDCT/RR5 – 61 teacherDCT/RR K – 31 teacher 1 aide15:1:17–8–HS2 teachersDCT/RR 61 teacherDCT/RR5 – 82 teacher assistants 71 teacherDCT/RR9 -122 teachers 1 teacher assistant DCT/RR 81 teacherDCT/RR 9 – 122 teachersDCT/RR/ 15:1 ELA, Math RELATED SERVICES Psychologist Social Worker Delaware Co. Contract Speech Pathologist.5 Speech therapist – BOCES contract Speech TherapistBOCES contract Occupational Therapist BOCES contract Physical TherapistBOCES contractPhysical TherapistBOCES contract * DCT = Direct Consultant Teacher RR= Resource Room

16. 2013 Staffing Profile DEPOSIT CENTRAL SCHOOLHANCOCK CENTRAL SCHOOL GradesPersonnelProgramsGradesPersonnelPrograms K – 1 - 21 teacherDCT/RRK–1 – 21 teacherDCT/RR 3 – 41.5 teachersDCT/RR3 – 41 teacherDCT/RR 5 – 61.5 teachersDCT/RR5 – 61 teacherDCT/RR K – 31 teacher 2 aides 15:1:17–8 +HS.5 teacher* 2 teacher assistants DCT/RR 7 – 81 teacherDCT/RR5 – 81 teacher 1 aide15:1 9 – 122 teachersDCT/RR9 -122 teachers 1 teacher assistant DCT/RR RELATED SERVICES Psychologist District contract 2 Social WorkersSocial WorkerDelaware Co. Contract Speech PathologistSpeech TherapistBOCES contract Occupational Therapist BOCES contract Physical TherapistBOCES contractPhysical TherapistBOCES contract.5 High school math Hancock accepts student with disabilities from PA.

17. Related Services: Cost Current 2013 and Projected 2014 RELATED SERVICES - DCSRELATED SERVICES - HCS20132014 Psychologist District contract $47,175$49,062 2 Social WorkersSocial WorkerDelaware Co. Contract Speech PathologistSpeech TherapistBOCES contract $56,128.20 – IEP.60 FTE $37,418,80 – Gen.40 FTE $58,373.33 – IEP.60 FTE $38,915.55 –Gen.40 FTE (Projected reduction to.20 FTE – Gen $19,457.78) Occupational Therapist BOCES contract $36,418.00.40 FTE $37,874.72.40 FTE *may need to increase FTE to.5 Physical TherapistBOCES contract Physical TherapistBOCES contract $6018.00 – Based on 51 hours/yr ($118.00 per hour) $6,258.72 – Based on 4% increase on rate and 51 hours/yr

18. 2008 Out of District Placements DEPOSIT CENTRAL SCHOOLHANCOCK CENTRAL SCHOOL BT BOCESDCMO BOCES Oaktree 8:1:11 primary 2 – intermediate 1 – high school TEACCH program1 – primary Crossroads 8:1:11 – primary 1- intermediate 12:1:13 – high school Preparation for Adult Living 3 – 8:1:1 11 – 12:1:1 8:1:15 – high school Workstudy 12:1:11 – high schoolRome School for the Deaf 1 Transitions 8:1:12 – high school Rome School for the Deaf 1 - intermediate DCMO BOCES 6:1:11 - primary

19. 2013 Out of District Placements DEPOSIT CENTRAL SCHOOLHANCOCK CENTRAL SCHOOL BT BOCESDCMO BOCES Oaktree 8:1:11 - primary 1 – high school 12:1:15 – high school Crossroads 8:1:11 - intermediate 6:1:12- high school 1 - intermediate Preparation for Adult Living 1 – 8:1:1 3 – 12:1:1 Career Academy1 – high school Spectrum 12:1:11- middle schoolDEPOSIT CS0 Transitions 8:1:12 – high school DCMO BOCES BEN 6:1:11 – high school SEN 8:1:11 – primary 1 – intermediate 1 - high school GED/Career Academy1 CHILDREN’S HOME OF WYOMING CONFERENCE Day Treatment1 – elementary Day School1 – middle school

20. Out of District Placements 2013 and 2014 2013 Cost Per Program and Projected 2014 Cost DEPOSIT CS -2013HANCOCK CS – 2013 Cost 2013 Cost 2014 BT BOCESDCMO BOCES Oaktree 8:1:1 1 - primary 1 – high school 12:1:15 – high school $170,750 $179,285 (5) 1 – full time aide $ 19,647 $ 0 Crossroads 8:1: 1 - intermediate 6:1:12 - high school $ 74,986 $157,468 (4) 1 – full time aide $ 0 $ 20,629 Preparation for Adult Living1 – 8:1:1 3 – 12:1:1 Career Academy 1 – high school (CT) $ ? $ ? Spectrum 12:1:11- middle schoolDEPOSIT CS(15:1) 0 $ $ 30,000 (1) ? Transitions 8:1:12 – high school DCMO BOCES BEN 6:1:1 1 – high school SEN 8:1:1 1 – primary 1 – intermediate 1 - high school GED/Career Academy1 CHILDREN’S HOME OF WYOMING CONFERENCE Day Treatment 1 – elementary Day School 1 – middle school

21. Hancock Central School Related Services 2013 Student Caseload Deposit Central School OT PT Speech Hancock Central School OT - 12 IEP Students - 40% 18 504 Students - 60% PT - 1 IEP Student - 25% 3 504 Students -75% Speech -18 IEP Students - 62% 11 504 (6 are SI) - 38%

22. Possible obstacles Accountability for state assessments – Who is the teacher of record? – Who administers the assessment? Changes in teacher evaluation (APPR) – Who is the teacher of record? – Component of teacher’s score for the evaluation system. Changes in graduation requirements for students with disabilities. – Elimination of RCT exams – Transition to new Graduation credential

23. Recommendations Administrative – Process to align job description and individual district needs Programs – Existing programs Ensure the program meets the needs of the student – Creating new programs Ensure the new program meets the state and federal guidelines and meets the needs of all potential students Share Related Service staff – Establish need for psychologist, occupational therapist, speech pathologist, social worker – Determine caseload, evaluation needs Establish biannual meetings to determine each district’s needs – Review current year and following year student needs – Review programs – Match needs to use or create new programs – Assess the financial advantages

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