1. 1 39 th AGM Berkhamsted Lawn Tennis and Squash Rackets Club 39 th AGM Sunday 8 February 2015

2. Apologies 2  Lucy Carmody  Richard Carr  Peter Cracknell  Anyone else?

3. Agenda 3  Receive/approve/adopt the minutes of 38 th AGM held 2-Feb-2014  Matters Arising  Chairman’s Report  Reports from Squash, Tennis, Social sections and Manager  Presentation of a new development project idea by Mark Shattock  Receive/approve statement of Club Accounts for period ending 31-March-2014 and projections for 2015 and 2016  Subscription proposals for 2015/16  Election of Club Accountants  Election of Club Officers and Section Chairpersons  Constitution changes  Any other business

4. Minutes of last year’s AGM 4  The Club must apologise for the late posting of last year’s AGM minutes  Receive/approve/adopt the minutes of 38 th AGM held 2 Feb 2014  Trust everyone has read the minutes posted on the web site!  Can we vote on accuracy of last year’s AGM minutes please?

5. Agenda 5  Receive/approve/adopt the minutes of 38 th AGM held 2-Feb-2014  Matters Arising  Chairman’s Report  Reports from Squash, Tennis, Social sections and Manager  Presentation of a new development project idea by Mark Shattock  Receive/approve statement of Club Accounts for period ending 31-March-2014 and projections for 2015 and 2016  Subscription proposals for 2015/16  Election of Club Accountants  Election of Club Officers and Section Chairpersons  Constitution changes  Any other business

6. Matters arising - 2014 AGM 6  Tennis member survey – not done? DW?  Smelly toilets – changing/toilet upgrade  Junior numbers down – recovery in 2014 - flyer issued to junior squads, highlighted benefits of joining the Club - resulted in approx. 40 new members  Use members to quote on work – we did this  Inadequate car parking and big puddle on Broadwater – more later!  Unruly children on a Friday – MS to investigate  Proxy voting – Wal Mackey proposal  Lack of court availability on a Tuesday – MS to follow up outside meeting with Mike Main

7. Agenda 7  Receive/approve/adopt the minutes of 38 th AGM held 2-Feb-2014  Matters Arising  Chairman’s Report  Reports from Squash, Tennis, Social sections and Manager  Presentation of a new development project idea by Mark Shattock  Receive/approve statement of Club Accounts for period ending 31-March-2014 and projections for 2015 and 2016  Subscription proposals for 2015/16  Election of Club Accountants  Election of Club Officers and Section Chairpersons  Constitution changes  Any other business

8. Passing away….. 8  Mike Main passed away last September  Early 1980’s Club Treasurer and retained keen eye on the Club accounts when he moved to the "back benches"  Elected as Club Vice-Chairman in 1983  Club Chairman in 1985 after John Crowhurst  Succeeded by Frank Glasspool following year  Howard Pountney passed away last November at the ripe old age of 101

9. Welcome 9  Graham and Claire Garlick took over the Bar franchise 14 July 2014 from Bob and Carol Warren  After an initial 6 month “settling in” period I am pleased to announce the Club has commenced negotiation on a two year rolling contract with Isalie  Thanks to Bob and Carol for the previous 5 years!

10. Club Finances 10  Club finances stable  Profit stable at £10,000 to £15,000  Operating Cash Flow around £80,000  Annual Cash Flow healthy  Sinking Funds exhausted/end of initial cycle  Scope to spend up to £50,000 a year on new projects Formal thank you to Phil for his excellent work as Club Treasurer

11. Club Debt 11  After spending £2,000,000 over last 15 years on capital projects, Club debt at 31-March-2015 will be £89,100:  Barclays £16,600 repaying at £9,000 a year = 2016  Interest free LTA loan of £72,500 repaying £12,600 a year = 2020  BSGA = £0

12. Club Debt £k ITC 31/3/15

13. What Council did in last 12 months….. 13  Redecoration March 2014 - £1,850  Lounge, bar, changing room corridor, Centenary Room  Tennis court light replacement - £4,500  Squash court maintenance (2 and 5) - £1,400  New patio furniture - £1,200 + £100 cushion storage  Table Tennis table - £649  Pool table  Revenue split 60:40 so our share to date = £91

14. What Council did in last 12 months….. 14  Upgrade Millennium shed storage area - £7,900  Including fencing, new shed, racking, lean-to, extended base, solar lighting  Capitalised over 10 years  “Little Wonder” pro vacuum - £2,500  New high tower - £1,700  This follows up the potential purchase of Scissor Lift mentioned last year  Sauna re-vamp - £600  New heater unit fitted, new light + benches and floor upgraded  Changing room upgrade - £38,000

15. Changing Room / Toilet upgrade 15  Original contractor pulled out at last minute  New quote obtained was £40,000  Nick Brown (Project Manager) negotiated back to £32,000 – same as previous quote Council had approved  This was using the existing fixtures/fittings as possible  Additional soak-away, gulley and drain issues  Tried to put back the shower valve, caps and fittings found that they were so badly worn, lime scale etc.  if we put them back their life span would be minimal  Found a leak in the shower wall  loosing 4 litres of water a day – hence tiles drying!  Replacement hand driers not in original budget  As with any project a snagging list needs to be gone through so negative feedback unfortunate  Members should know that Club has paid no money to date!

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17. Broadwater 17  Discussions going on since March 2014  Dacorum Council and Berkhamsted Town Council  Quotes obtained by BLT&SRC  Bestco (March 14)  BLT&SRC portion £20,288 +VAT= £24,357  BSGA element £15,660 +VAT=£18,792  DBC corner section came out as £6,466 +VAT=£7,759  Tchubb – patching only (April 14)  BLT&SRC portion £7,465+VAT= £8,958  BSGA element £3,650+VAT=£4,380  DBC corner section came out as £1,650+VAT=£1,950 for the road and another £2,200+VAT= £2,640 for a new ringed soak away giving a total of £4,590

18. Broadwater 18  Meeting with DBC contractor Ringway (Nov 14) resulted in quote;  BLT&SRC – £20,597  BSGA – £32,041  DBC – £ 9,154  Town Council-£ 7,781  2014 - Club spent £1,000 on bitumen to patch Broadwater  The issue of Broadwater still ongoing with no resolution in sight

19. Something must be going right.. 19  BLT&SRC awarded “Gold status” by ESR on 18 June – excellent news!  Working towards Tennismark  Replaced the old “Clubmark”

20. Membership (as of 31 Jan) 20 Junior Full Junior Tennis Junior Squash U10 Tennis & Squash General Senior Tennis Senior Squash Students + Temporary Social Grand Total 2010 2011 2012 2013 2014 2015 53 41 42 43 30 48 96 87 113 132 121 95 31 34 36 36 38 50 119 115 119 120 99 111 299 277 310 331 288 304 74 82 84 84 89 86 360 342 336 369 372 371 216 221 223 237 225 226 25 22 16 19 12 11 53 71 51 45 42 56 1027 1015 1020 1085 1028 1054 Membership numbers up 40% 1993-2015

21. Mike Young 21  After 50 years of continued membership and reaching the ripe old age of ## Club Council voted unanimously to give Mike free membership of the Club for as long as he wishes!  Congratulations Mike!!!

22. Team of the Year 22  U19 National Champions !!!  Angus Gillams, Laurence Green, Hasnaat Farooqi, Amy Jones and Chloe Spratt  Mention should also to Alex Noakes, Joe Yerrell and Grace Gear who helped the team get to the final but were unable to make the finals weekend  Many thanks to Adam Fuller for all his efforts in coaching the excellent set of youngsters  And congratulations on the birth of baby

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24. Member of the Year 24  Reward for outstanding contribution to the Club over past year  Engraved silver plate and one year free Club membership

25. Member of the Year 2014 25 Andrew Bryson

26. What next? - Tennis Section 26  SHORT TERM  Resurface courts 1/2/3  MEDIUM TERM  Repaint ITC courts  Some form of gym provision  Hitting wall  Mini tennis court  Research implement LED floodlighting  LONG TERM  Dome / Bubble over courts 1/2/3 or 10/11/12  Resurface courts 7/8/9  Floodlighting upgrade  Extend ITC over 6A

27. What next? - Squash/Racketball 27  SHORT TERM  New floor and walls on court 4  Revamp club tournaments including creating cups and new honours boards  MEDIUM TERM  Some form of gym provision  Research & implement LED lights  Improvements to squash court balcony  LONG TERM  Create new exhibition court  Improve seating behind existing court 1  Convert courts 3-6 into glass backs  Run a PSL team

28. What next? - Club 28  Lounge  Introduce sound dampening/attenuation panels to absorb sound and reduce noise resonance  Kitchen/Bar  Redesign kitchen, build a link between bar and kitchen so food/drinks can be served by one person  Bar Cellar  Fix floor, redecorate walls/ceiling  One area of the Clubhouse that remains as it was prior to 1999 redevelopment!

29. What’s Next? - Club 29  Car parking/Canal Fields  Canal Fields more heavily used due to changes at Waitrose increases load on road surface  Day is approaching when charges will be applied to Canal Fields  Impact on Club members’ car park – Club will need more car park space  Broadwater  Pete keeps patching but road surface degrading day by day

30. In conclusion…… 30  The Club is in a healthy position to continue as one of the country’s top pre-eminent member owned Clubs  As Dave says in his tennis report;  We have a fantastic Club with easily some of the best facilities in the country  Let’s all get behind the Club, enjoy our facilities and enjoy our tennis!!!  Confident that 2015 will be another great year for BLT&SRC

31. Agenda 31  Receive/approve/adopt the minutes of 38 th AGM held 2-Feb-2014  Matters Arising  Chairman’s Report  Reports from Squash, Tennis, Social sections and Manager  Presentation of a new development project idea by Mark Shattock  Receive/approve statement of Club Accounts for period ending 31-March-2014 and projections for 2015 and 2016  Subscription proposals for 2015/16  Election of Club Accountants  Election of Club Officers and Section Chairpersons  Constitution changes  Any other business

32. Squash report 32  James Deacon / Mark Shattock (Racketball & Squash Chairmen)  Adam Fuller (Head Coach)  Andrew Bryson (Press/Communications)  Stuart Harbron  Gill Trimmer  Richard Bayliss

33. Tennis report 33  Dave Walden (Chairman)  Phil Trimmer (Treasurer)  Tracey Mackey (Fixtures Secretary)  Tyrell Diaz Stevens  Hugo Allen  Vicky Pudney  Chris Stringer  Ollie Culwick  Anna Popescu  Matt Holden  Jackie Gregory  Ray Pitman  Members are reminded to opt into the Wimbledon ballot

34. Social report 34  Graham Langford (Chair)  Phil Trimmer  Kathy Ridges  Hugo Allen  Claire & Graham Garlick (from July 2014)  Bob & Carol Warren (to July 2014)  Committee aims to provide a variety of events for members and support is appreciated  If there is something that you would like Club to put on, please speak to Committee members… or even better, why not join the committee?

35. Manager/Office report 35  Susannah Crowther (Manager)  Vicky Pudney (Assist Manager)  Peter Littlejohn (Groundsman)  Cleaning contract with Aztec Cleaning was terminated; replaced by Ashley Cleaning  standard of cleaning continues to be an issue - cleaning company continues to be monitored  Wimbledon Process: LTA rolled out a new procedure for Wimbledon Draw  more automated from LTA perspective but required more Club admin

36. Agenda 36  Receive/approve/adopt the minutes of 38 th AGM held 2-Feb-2014  Matters Arising  Chairman’s Report  Reports from Squash, Tennis, Social sections and Manager  Presentation of a new development project idea by Mark Shattock  Receive/approve statement of Club Accounts for period ending 31-March-2014 and projections for 2015 and 2016  Subscription proposals for 2015/16  Election of Club Accountants  Election of Club Officers and Section Chairpersons  Constitution changes  Any other business

37. Future Projects – The History 37  “Blue sky thinking” at Council  External professional advice sought  Multiple ideas proposed  Council review  Costing's and further advice sought

38. Future Projects – The Project 38  Create a gym area  Use a squash court (2 level)  Build a new squash court

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44. Future Projects – The Costs 44  Approx. £320,000  Grants to be sought  Gym area roughly same size of HFC proposal  Additional benefit of new show court for squash

45. Future Projects – What Next? 45  Setup working party  Consult with membership  Solidify proposals and cost  Discussion, consultation and vote

46. Agenda 46  Receive/approve/adopt the minutes of 38 th AGM held 2-Feb-2014  Matters Arising  Chairman’s Report  Reports from Squash, Tennis, Social sections and Manager  Presentation of a new development project idea by Mark Shattock  Receive/approve statement of Club Accounts for period ending 31-March-2014 and projections for 2015 and 2016  Subscription proposals for 2015/16  Election of Club Accountants  Election of Club Officers and Section Chairpersons  Constitution changes  Any other business

47. BLT&SRC SUMMARY FINANCIALS 07/08 08/09 09/10 10/11 11/12 12/13 13/14 14/15 Act. Act. Act. Act. Act. Act. Act. F’cast OPERATING PROFIT/(LOSS) (32) 1 15 91 1 8 13 OPERATING CASH FLOW 38 69 85 82 76 79 82 80 NET CASH FLOW (32) 65 50 (18) 17 (17) 43 14 (after capital and financing) CASH BAL. 31/3 1 66 116 98 115 98 141 155 (exc. SF) NB Sub. prepays 33 79 109 111 121 114 120 120 NB SF Bal 13 26 44 62 73 0 5 24

48. COST CENTRE SUMMARY 13/14 £K ITC TENNIS SQUASH O’HEAD CLUB (inc. ITC) Revenue 45 180 70 9 259 Operating Costs (22) (51) (16) (67) Op Cash Flow 23 129 54 9 192 Depreciation (25) (37) (3) (40) Contrib. to OH (2) 92 51 9 152 Overheads : Op. Cash (112) : NCI + Int. (32) Alloc. OH 60/40 (82) (53) 0 Bottom Line 10 (2) 0 8

49. 2013/14 Accounts 49 VOTE

50. 2014/15 Major P+L Changes (Est. Jan 15) £K Base Subs (3.0) ITC Court Fees (2.0) Catering Income (1.0) Total Income (6.0) Fuel costs: rate increases (1.0) solar thermal gains 1.0 Depreciation 7.0 Sky/BT TV switch savings 5.0 Bar/Lounge/Patio Improvements (2.0) Insurance 2.0 Administration (1.0) Total Expenditure 11.0 Total change vs 2013/14 5.0 Operating Profit for 2014/1513.0

51. ONE-OFF R+M COSTS 2014/15 £k Tennis Lamps Replacement 4.5 Replacement Fencing 3.3 Lounge Radiator Revamp 2.5 Tennis Court Vac. Cleaner 2.5 Tower for Lamp Replacement 1.7 Skip Hire 1.8 Bar Glass-washer + Glasses 1.7 Squash Court Maintenance (Cts 2,5) 1.4 Road repairs/bitumen 1.0 Gutters 0.6 Sauna 0.6 Total 21.6

52. Capital spending in 2014/15 (Jan 15) £k Changing Rooms/Toilets 38.0 Canal Fields entrance – new fencing and shed 7.9 Total 45.9

53. BLT&SRC SOLAR ENERGY PROJECTS 1. SOLAR PV PANELS  commissioned on 3/12/11 at cost of £22.9k  current annual cash savings c. £5.9k (income £5.0k)  already recovered close to 75% of capital/payback c. 4 years 2. SOLAR THERMAL + NEW BOILER  commissioned 29/06/13 at cost of £18.8k  current annual cash savings c. £1.9k (income £1.0k)  payback likely in c.8 years 3. COMBINED FINANCIAL EFFECTS  total capital cost £41.7k  cumulative operating cash gains now c. £21k  current annual cash operating gains c. £8k (income c. £6k) - rising with fuel costs and effect of inflation on FIT and RHI payments

54. BLT&SRC Fuel Costs 2001-2015 £k ITC 6 th Sq +B/L

55. 2015-16 Major P+L Changes (Est. Jan 15) £K Subs (assuming flat membership) 0.0 Other Income 0.0 Total Income 0.0 Fuel costs: rate decreases 2.0 Administration (1.0) Depreciation (3.0) Other (1.0) Total Expenditure (3.0) Total change vs 2014/15 (3.0) Operating Profit for 2015/16 10.0

56. CONCLUSIONS ON FINANCIALS 1. Club financials stable – Profit stable at £10-15k. and Operating Cash Flow at c. £80k. – Annual Cash Flow healthy – Sinking Funds exhausted/end of initial cycle Scope to spend up to £50k p.a. on new projects, whilst maintaining/increasing cash balance 2. Cost Centre Analysis shows that –ITC generating strong cash flow –Both Tennis and Squash sections are close to balance after cost allocation

57. Agenda 57  Receive/approve/adopt the minutes of 38 th AGM held 2-Feb-2014  Matters Arising  Chairman’s Report  Reports from Squash, Tennis, Social sections and Manager  Presentation of a new development project idea by Mark Shattock  Receive/approve statement of Club Accounts for period ending 31-March-2014 and projections for 2015 and 2016  Subscription proposals for 2015/16  Election of Club Accountants  Election of Club Officers and Section Chairpersons  Constitution changes  Any other business

58. Subscriptions 58  Subscriptions agreed with Sections and Council and were contained in Phil’s financial paper distributed prior to the AGM  Council propose a 0% increase for 2015/16 due to:  Projected fuel savings  Sky TV savings

59. Subscriptions 59 2014/15 399 325 174 125/98/70 115/93/70 94/76/55 50 35/32/30 10 25 Membership Type Senior Tennis & Squash Senior Tennis Senior Squash Student – T+S/T/S Junior Tennis & Squash U19/15/10 Junior Tennis U19/15/10 U10 Tennis & Squash Junior Squash U19/15/10 Family Social Social 2015/16 399 325 174 125/98/70 115/93/70 94/76/55 50 35/32/30 10 25

60. Subscriptions 60 VOTE

61. Subscriptions 61  Payment due by 31 March  Everyone can help reduce costs and time by making payments promptly  Payment by Standing Order now available – 4 equal payments (1 April, 1 July, 1 Oct, 1 Jan)

62. Agenda 62  Receive/approve/adopt the minutes of 38 th AGM held 2-Feb-2014  Matters Arising  Chairman’s Report  Reports from Squash, Tennis, Social sections and Manager  Presentation of a new development project idea by Mark Shattock  Receive/approve statement of Club Accounts for period ending 31-March-2014 and projections for 2015 and 2016  Subscription proposals for 2015/16  Election of Club Accountants  Election of Club Officers and Section Chairpersons  Constitution changes  Any other business

63. Club Accountants 63  Seddon Smith have been approving the Club accounts for the past 20 years  Council propose that we re-appoint Seddon Smith for the next financial year  Vote

64. Agenda 64  Receive/approve/adopt the minutes of 38 th AGM held 2-Feb-2014  Matters Arising  Chairman’s Report  Reports from Squash, Tennis, Social sections and Manager  Presentation of a new development project idea by Mark Shattock  Receive/approve statement of Club Accounts for period ending 31-March-2014 and projections for 2015 and 2016  Subscription proposals for 2015/16  Election of Club Accountants  Election of Club Officers and Section Chairpersons  Constitution changes  Any other business

65. Council 2014 65 Club Officers  Steve Elms (Chairman)  Phil Trimmer (Treasurer) Council Members  Dave Walden & Tracey Mackey  Mark Shattock & James Deacon  Graham Langford  Susannah & Vicky (Office)

66. Election of officers 2015/16 66  No nominations received to stand against the following incumbents  All Members may vote for Club Treasurer and Social Chairman  Phil Trimmer (Club Treasurer)  Graham Langford (Social Chairman)  Only Squash/Racketball Members can vote for Squash/Racketball Chairmen  Mark Shattock (Squash)  James Deacon (Racketball)  Only Tennis members can vote for Tennis Chairman  Dave Walden

67. Election of officers 2015/16 67  After 23 years as Club Chairman, plus 4 years on Council, I decided not to seek re-election for 2015/16  Nominations were sought and Mike Hawkes put his name forward  No other nominations were forthcoming  Dave Walden proposed and Mark Shattock seconded Mike’s appointment  All Members may vote for Club Chairman

68. Agenda 68  Receive/approve/adopt the minutes of 38 th AGM held 2-Feb-2014  Matters Arising  Chairman’s Report  Reports from Squash, Tennis, Social sections and Manager  Presentation of a new development project idea by Mark Shattock  Receive/approve statement of Club Accounts for period ending 31-March-2014 and projections for 2015 and 2016  Subscription proposals for 2015/16  Election of Club Accountants  Election of Club Officers and Section Chairpersons  Constitution changes  Any other business

69. Agenda 69  Receive/approve/adopt the minutes of 38 th AGM held 2-Feb-2014  Matters Arising  Chairman’s Report  Reports from Squash, Tennis, Social sections and Manager  Presentation of a new development project idea by Mark Shattock  Receive/approve statement of Club Accounts for period ending 31-March-2014 and projections for 2015 and 2016  Subscription proposals for 2015/16  Election of Club Accountants  Election of Club Officers and Section Chairpersons  Constitution changes  Any other business

70. Any Other Business 70 Are there any issues/questions you wish to raise? Council will try and answer them!

71. 71... thank you for your time!

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75. Looking back 75  I remember the arguments about ripping up the grass courts to put an down artificial surface.  I recall being lambasted for taking the club into £170,000 debt to rebuild the club house and had the pleasure in paying off the debt 4 years early.  Building the ITC and getting the grants from the LTA when there was again opposition to the level of debt that required servicing  but what a wonderful facility we now have and we are paying off the debt with ease

76. Looking back 76  Back in 1992 we had  A wooden clubhouse that leaked in the Players Bar  4 squash courts  12 tennis courts – six floodlit  ## members  Now we have  A modern brick building that will last for many years  6 squash courts  13 tennis courts including two indoors – and all courts are floodlit  1051 members