1. The Transport Contract Framework 2016 Sub title

2. Today’s Agenda 10:30 The Transport Contract Framework (Presented by Richard Madgin) 11:00 How to Register and Apply to join the Framework using Due North (Presented by LGSS Procurement) Break 10 mins 12:00 A Short Film about Clients and Carers/Parents 12:15 Safeguarding Training and Safer Recruitment (Linda Pratt) 12:30 Presentation for the Total Transport Project (John Sykes)

3. What is a Framework? A Framework is a list of pre-qualified Suppliers who meet a minimum standard required by the Customer. Only these Suppliers will be invited to bid for work. This is an opportunity for all Operators to provide regular transport. Being on the Framework does not guarantee any work.

4. Why have a new Framework?

5. To continue the success of our existing Framework and open up competition to even more Operators. To open up more customers to the Framework. (Other Contracting Bodies - OCBS).

6. Potential Spend Estimated Annual Spend Northamptonshire County Council: Mainstream SEN SCH Complimentary £5.6 m £3.5 m £0.7 m £0.25m Northampton College Tresham College Moulton College £0.25m Leading to a potential 4 year spend of around £45million.

7. Other Potential Spend The Framework will also be open to Other Contracting Bodies (OCBs) : – e.g. Local Education Authority (LEA) schools, academies and Health services within Northamptonshire. This could take the whole term spend (4 year framework duration + on-going call-off contracts) to somewhere in the region of £150million. This figure is to cover the eventual potential use of OCBs. This large potential increase in the use of our Framework is an extra reason for Operators to take part.

8. Getting on the Framework To apply to join the Framework, you need to use a specific website which is hosted by a company called Due North - there will be specific details later.

9. Getting on the Framework Essentially, you will need to: register on the site to get a user-id (and password). Find our Invitation to Tender (ITT). Fill in answers to our questions on-line. Submit your completed questionnaire (AND confirm your submission). More details later.

10. Getting on the Framework After the deadline, your submission will be evaluated and if you meet our minimum standards, you will be offered a place on the Framework in the form of a Framework Agreement (a contract of zero value). Unsuccessful applicants will also receive a notification.  Successful applicants will also be given a Quality Score based on their submission. This will then be used in bid evaluation during the competitive process.

11. Key Points in your submission Operators must ensure that everything on the ITT is correct and factual. The Framework will be monitored, any operators found not to be complying may be removed from the framework.

12. Compliance during the Framework We do have a very active Compliance Team. They work on a Planned Schedule and Surprise Visits, sometimes in conjunction with the Police and VOSA. They work hard to ensure that the whole arrangement is totally legal and compliant in terms of: Licensing Insurance Qualifications So that our Customers are able to get to their destination: Safely Comfortably On Time

13. Timescales for the Framework This will be a 2 year Framework starting on the 7 th June 2016 with an Option to extend twice by a further year, i.e. to a maximum of 4 year’s duration. START Your Application ASAP! Lateness due to technical problems will not be acceptable as an excuse. Don’t leave this to the last minute!

14. When you are on the Framework You will be able to bid for contracts. Bid evaluation based on Price (80%) and Quality (20%). Annually, we have e-auctions for large numbers of new contracts. E-auctions are held on the Internet mostly during June/July. E-mails will be sent to invite you and will include instructions and deadlines. During the year, we use mini-competitions for new requirements as they arise. Mini-competitions are conducted by e-mail.

15. Summary You need to apply to join the Framework (you tender your details). Joining the Framework means you have a Framework Agreement which is a Contract of zero value. During the term of the Framework only Operators on the Framework will be offered the chance to tender for work via e-mail in Mini Competitions or e-auctions (web-hosted). Please note you will therefore need access to the internet and e-mail to take part in the Tendering Process as nearly everything is conducted electronically.

16. Thank you for listening, any questions?

17. By the public sector, for the public sector LGSS Procurement 17

18. By the public sector, for the public sector Who are LGSS Procurement? Joint shared service formed with Northamptonshire County Council and Cambridgeshire County Council Procurement managed on behalf of Northamptonshire County Council working with Northamptonshire Highways Procurement process will be ran on new version of Due North - version 3 Procurement process will be managed in accordance with the Public Contracts Regulations 2015/ EU Procurement Regulations 18

19. By the public sector, for the public sector Why this Process? Follow EU Regulations - legal requirement Equal Opportunity for all suppliers Open and Transparent Current Framework due to expire Opportunity for new providers to work with the Public Sector 19

20. By the public sector, for the public sector Process.. Framework will be advertised on Contracts Finder Potential Providers to register on Due North (if not already registered) There will be some Selection questions which are (pass/fail). If the answer you provide results in a FAIL, your application to the framework will be rejected. There will be some multiple choice Quality questions which will generate an automatic score based on your answer. Your Quality score will be used in further competitions under this framework. ( Quality scores can not be changed) During the process there will be an opportunity to ask questions regarding the process or the questionnaire via Due North only. Potential Providers MUST complete online questionnaire/application by deadline outlined in documentation. If you do not apply before the deadline your application can not be considered. 20

21. By the public sector, for the public sector Due North 21

22. By the public sector, for the public sector 22 Overview How to register on Due North How to search for contract opportunities How to register an interest in an opportunity How to complete an online tender questionnaire How to submit your response How to use the messaging facility to contact the buyer

23. By the public sector, for the public sector 23 Advertising portal where contract opportunities are posted above £25,000 for Northamptonshire County Council. Providers can sign up to receive email alerts when adverts are posted. When responding to an opportunity, this takes place on the Due North website. www.gov.uk/contracts-finder

24. By the public sector, for the public sector 24 www.lgssprocurementportal.co.uk

25. By the public sector, for the public sector 25 This website is used when responding to tenders. Due to upgrade to a newer version of Pro Contract. If you were already registered on the previous version of Due North, your supplier profile will of been migrated across.

26. By the public sector, for the public sector 26 Minimum IT Requirements

27. By the public sector, for the public sector 27 Contact Information

28. By the public sector, for the public sector 28 Company Information

29. By the public sector, for the public sector 29 Company Description

30. By the public sector, for the public sector 30 Opportunities & T&C’s

31. By the public sector, for the public sector 31 Confirmation

32. By the public sector, for the public sector 32 Logging In The new version now requires you to choose a memorable word. Added layer of extra security. You will be prompted to choose this when you first log in. Login details to be sent from ProContract- Notifications@due-north.comProContract- Notifications@due-north.com

33. By the public sector, for the public sector Accessing Opportunities 33 New version allows you to search for opportunities across all Due North portals in the UK. Can apply a search filter (dates, keywords etc)

34. By the public sector, for the public sector 34 Before you can access the contract details, you must first register your interest After registering your interest you will need to click ‘Start my response’ to begin creating your response. This screen will also give you general information about the contract such as closing dates, description of the contract, any attachments associated with the contract, including terms and conditions Registering Interest and Drafting your response

35. By the public sector, for the public sector 35 You will then see an overview of all the questions and can begin responding to them by clicking on a question.... As you answer each question, you can click ‘save & next’ so that your response is saved and you can answer the next question

36. By the public sector, for the public sector Question Key 36 All mandatory questions must be answered. All non-mandatory questions must have been opened and read. The questions in green show you which ones you have responded to. You will be able to see a progress bar which will fill green as you complete your response.

37. By the public sector, for the public sector 37 Creating response

38. By the public sector, for the public sector When you have completed all mandatory items your status bar will be fully green and you can submit your response. If relevant you can also upload any additional attachments. You can go back in and edit your response prior to the deadline but would also need to re-submit your response afterwards Submitting your response

39. By the public sector, for the public sector 39 Queries about the procurement process itself... Due North Messaging System View Discussions  Create message  Read received messages here (you will also receive an email notification)  The ‘Help’ button will also bring up a number of user guides

40. By the public sector, for the public sector 40 1.Register on the Due North portal 2.Await emails for login details (ProContract- Notifications@due-north.com)ProContract- Notifications@due-north.com 3.Login to the Due North portal 4.Register interest in the contract opportunity www.lgssprocurementportal.co.uk Process Summary

41. By the public sector, for the public sector 41 Technical queries about the Due North portal... Due North Helpdesk Tel: 01670 597 137 Email: support@due-north.comsupport@due-north.com Opening Times: 08:30 – 17:30 (Mon – Fri)