1. DEVELOPING A NATIONAL LAND INFORMATION MANAGEMENT SYSTEM – THE KENYAN STRATEGY Paper prepared for presentation at the “2016 WORLD BANK CONFERENCE ON LAND AND POVERTY” The World Bank - Washington DC, March 14-18, 2016 AMOS KASAINE, DAVID KURIA, ABDULKADIR KHALIF AND SILAS KINOTI National Land Commission, P. O. Box 44417 – 00100, Nairobi, KENYA

2. Developing a National Land Information Management System - Kenyan Strategy INTRODUCTION IMPLEMENTATION STRATEGY FEATURES OF THE SYSTEM CONCLUSION WORK ALREADY DONE/UNDERWAY 3/20/2016

3.  Land parcel  basic building block in LIS  Land parcel  define in the cadaster.  Cadaster is a parcel based, and up-to-date land information system containing a record of interests in land (e.g. rights, restrictions, responsibilities and risks).  established for  fiscal purposes (e.g. valuation and equitable taxation),  legal purposes (conveyancing),  management of land and land use (e.g. for planning and other administrative purposes), and  enable sustainable development and environmental protection. Developing a National Land Information Management System - Kenyan Strategy 3/20/2016

4.  National Land Commission (NLC) has the mandate to implement and maintain an effective and efficient land information system (GoK, 2012; GoK, 2009) in Kenya  Need for synergies and harmony in operations between the Commission, the land registries, national mapping agency, county governments, and treasury as they all need portions of the parcel based National Land Information Management System (NLIMS). Developing a National Land Information Management System - Kenyan Strategy 3/20/2016

5.  Quick wins towards NLIMS implementation include; a) the ability by Kenyans, on the payment of applicable fees (using online or mobile solutions) to perform searches of land parcels b) access to survey and other relevant data by professionals registered in the system c) ability for persons to visualize spatial locations of various parcels and some of the information (attributes) held in the registry about the parcels. Developing a National Land Information Management System - Kenyan Strategy 3/20/2016

6.  Model system in line with principles of cadaster 2014 and the ISO standard LADM (takes of STDM)  Capable resources and infrastructure support  Distributed GIS based enterprise database system  Parcel fabric based cadaster  Ability to support MoLHUD, NLC headquarters, the county NLC offices and other partners  Ability to integrate with other systems developed or to be developed by the NLC and Ministry  No compromise on data security  Capacity to scale from pilot phase to fully rolled out state Developing a National Land Information Management System - Kenyan Strategy 3/20/2016

7.  Codification of processes involved in land transactions (surveys, valuation, registration of titles, deeds) in line with the existing laws (both current and repealed laws)  Access rights and rigorous user authentication system  Online portal for public featuring free services and for pay services offered by the NLC and Ministry  Online and mobile applications for various functions required by registered members of the landed professions  Capacity for spatial analysis – rent defaulting, leaseholds due for renewal Developing a National Land Information Management System - Kenyan Strategy 3/20/2016

8.  Ability to trace parcel history to root title  Support for secure and reliable online/mobile payments for various services offered by the Commission  Workflows for conversion of analogue data to forms ready for consumption and dissemination to end users  Conversion of analogue non spatial data to digital form ingested in the relational database  Digitization of parcel data in correct geo-referencing framework for whole country for seamless cadaster  Generation of digital official documents once system is fully rolled out  Open architecture allowing linking with other systems in government  Rigorous and effective training program Developing a National Land Information Management System - Kenyan Strategy 3/20/2016

9. Developing a National Land Information Management System - Kenyan Strategy Internet Mobile Gateway Administrators GIS DB Servers Database Servers GIS Servers NLC Data Center Staff A Staff B Commission LP ALP B CU C CU B CU A Gov B Gov A Applications Layer Gov C MoLHUD Key: LP – Landed Professional CU – Casual User Gov – National/County Government User 3/20/2016

10. Developing a National Land Information Management System - Kenyan Strategy 3/20/2016

11. Developing a National Land Information Management System - Kenyan Strategy 3/20/2016

12. Developing a National Land Information Management System - Kenyan Strategy Competent core team of GIS driven application developers, system designers, data collection, collation and conversion experts Handover & Recruitment Phase Basic system components – GIS Servers, Database Servers, scanners and plotters. First will equip headquarters with densification to counties following. Procurement of System components to go hand in hand. Procurement Phase Collection, collation and conversion of data. Majority of data in paper form – first consider cities and towns with rest following Data conversion Phase Codification of various processes routinely carried out for land management: transactions in support of conveyancing, subdivision, conversion of user Codification Phase Use SOA to implement scalable solution that will grow in terms of features over time. Application Development Phase P. I P. II P. III P. IV P.V 3/20/2016

13. Developing a National Land Information Management System - Kenyan Strategy Continuous Refinement 3/20/2016

14. Budget phased into 3 broad phases 1. Nascent phase (1 year); 2. Young Phase (1 & ½ years); Maturing Phase (2 years) Through revenues raised from implementing solution, system sustainability is guaranteed (self sustaining solution) Developing a National Land Information Management System - Kenyan Strategy Phase 1Phase 2Phase 3Total Kshs. 660 MKshs. 2,149 MKshs 1,193 MKshs 4.0 B 3/20/2016

15.  Enhancement of the capacity to implement NLIMS  Installation of Data Centre, Servers, storage and Networking components  Development of integrated systems  Establishment of a Spatial Data Conversion Laboratory  Development of NLIMS standards and Guidelines  Collaborations with Academia and County Governments  Integration in Government wide initiatives Developing a National Land Information Management System - Kenyan Strategy 3/20/2016

16. o NLIMS is an ambitious project anchored in law o Requires support from relevant sectors for it to be realized o Need to move from perpetual strategizing to perceptible implementation o NLIMS will help streamline processes in land management  enhanced revenue collection o Self sustaining solution (sustainability) Developing a National Land Information Management System - Kenyan Strategy 3/20/2016