1. UW-ACE Update to UCIST 28 November 2008 Andrea Chappell

2. Topics OLE Review Project update Upgrade of UW-ACE Possible Add-ons Integrations Student drops for not “fees arranged” When to remove course archives

3. OLE Review Project Activities Faculty input Input session December 3 rd Input session December 3 rd Grad student input Possible piggy-back on grad course evals, ExpecTAtions; individual interviews Possible piggy-back on grad course evals, ExpecTAtions; individual interviews Undergrad student input No concrete plans yet No concrete plans yet Candidate solutions Overviewed “known suspects” (private) Overviewed “known suspects” (private)known suspectsknown suspectsSpecifications About to start framework for input About to start framework for input

4. Upgrade UW-ACE V7.2 to V7.3 in April Debated going to “freshest” V7.4 Timing not good (Dec beta, Feb/Mar general release) Timing not good (Dec beta, Feb/Mar general release) Move from quizzes to assessments, and lose some functionality Move from quizzes to assessments, and lose some functionality Plan for communications and dates at next Operations meeting in December

5. Possible Add-on Integrations Have integrations of Wimba (audio tools), Turnitin, and iClicker (“lite” integration) Maple TA integration investigation Math, Science, Engineering using Maple TA Math, Science, Engineering using Maple TA Pass through authN, pass back grades Pass through authN, pass back grades No cost estimate; not yet sure who’d pay No cost estimate; not yet sure who’d pay Atlas Ares integration investigation Same as current “homegrown” functionality Same as current “homegrown” functionality

6. Student drops for not “fees arranged” Students dropped from roster after “claim date” and are out of UW-ACE Our concerns: Unfair advantage for in-class only students Unfair advantage for in-class only students We are in the middle, contacted by student, we pass info on to the professor We are in the middle, contacted by student, we pass info on to the professor prof:student ratio 26:1and growing; profs need no more admin burdens! prof:student ratio 26:1and growing; profs need no more admin burdens!

7. Student drops for not “fees arranged” Finance view Losing access to UW-ACE most effective way to catch student attention! Losing access to UW-ACE most effective way to catch student attention! Students receive numerous warnings Students receive numerous warnings Ideas for going forward Put warning notification on UW-ACE Put warning notification on UW-ACE Registrar’s Office will send list Registrar’s Office will send list Direct student to Finance – Student Accounts Direct student to Finance – Student Accounts More discussion on processes More discussion on processes

8. Removing course archives Overview Course stays on UW-ACE for 3 terms after run Course stays on UW-ACE for 3 terms after run Archive cut of course at end of term, after final marks are generated Archive cut of course at end of term, after final marks are generated How long to keep archive? Propose 3 years Propose 3 years Aligns with removal of “inactive” professors after 3 years Aligns with removal of “inactive” professors after 3 years

9. Comments? Questions?