2. INTERGOVERNMENTAL PERSONNEL ACT (IPA) Presented by: Ireti Akinola, HR Specialist, PPAG, OHR May 2015

3. Objectives Define the IPA Program and Purpose Review Eligibility for IPA Program Length of Assignment Roles and Responsibilities Approval Process - Delegation of Authority Terminating IPA Agreement Review New IPA Agreement Form 2

4. Definition and Purpose (IPA) Definition and Purpose (IPA) Title 5, USC 3371-3376, 5 CFR 334  Definition: The temporary assignment of an employee between the NIH and other governmental or non-governmental organizations, on a reimbursable or non- reimbursable basis.  Purpose: To assist in the transfer and use of new technologies and To provide program and developmental experience that will enhance the performance of the IPA assignee in his or her regular job. 3

5. IPA Eligibility Federal Employees: Career or career- conditional appointments of at least 90 days Career appointees in the Senior Executive Service Appointments of equivalent tenure in excepted service positions, and Presidential Management Interns. Non-Federal Employees: Individuals employed for at least 90 days in a career position with State, local, and/or Indian tribal government, U.S. institution of higher education Federally funded research centers, or other eligible organization. 4

6. Is My Partner Org. Certified? 5 Check these websites to confirm if non- government organization is certified for the IPA program: NIH List http://hr.od.nih.gov/hrguidance/employment/i pa/ipa-orgs.htm http://hr.od.nih.gov/hrguidance/employment/i pa/ipa-orgs.htm OPM List - http://archive.opm.gov/programs/ipa/IPA- OtherOrgList.asp http://archive.opm.gov/programs/ipa/IPA- OtherOrgList.asp

7. IPAs Non-Profit Organizations http://hr.od.nih.gov/hrguidance/employment/ipa/ipa-orgs.htm Certified Non-profit Requirements  Articles of Incorporation,  Bylaws, and  Internal Revenue Service nonprofit statement If Certified, provide:  Certification info from other Federal agency 6

8. IPA- Length of Assignment Federal Employee :  Up to 2 year of initial appt; can be extended  6 years for maximum career limit  Obligated Service  Break in service requirement Non-Federal Employee  Up to 2 years of initial appt; can be extended  No maximum career limit  Break in service requirement 7

9. Roles and Responsibilities IC Negotiates IPA Collects documents/data If Building 1 approval is required, prepares approval memo Completes OF-69 Obtains IC DEC Ethics verification Sends package to PPAG Reviews invoices and forwards to OFM PPAG Issues NIH Policy, Procedures, and Instructions Reviews and certifies IPA Agreement Conducts additional fact-finding, when necessary Certifies non-profit org. Submits to Director, OHR for DDM clearance Reports data to HHS 8

10. Roles and Responsibilities (cont’d) CSD Process SF-50 actions, federal employee Provides general guidance on HR actions Outside Org. Provides accurate info for OF-69 Provides info to certify organization Negotiates terms of agreement with IC Updates NIH of revisions, terminations, etc. 9

11. Roles and Responsibilities (cont’d) OFM Receives Negotiated IPA Obligates funds Assigns “NBS” number to IPA Reimbursable Agreement Receives invoices for reimbursement payments Schedules payments 10

12. Delegation of Authority (DOA) Determining if IPA Requires Bldg. 1 Approval  Scientific Positions Federal share of salary (excluding benefits) ≥ GS-15/10 Incoming and outgoing assignments  Non-Scientific Positions Federal share of salary (excluding benefits) > GS-14/1 Incoming and outgoing assignments 11

13. IPAs - What Is Needed From You http://hr.od.nih.gov/hrguidance/employment/ipa/default.htm  Request Memo from IC Director, if Bldg. 1 approval is requested  Fully executed IPA Form OF-69  Travel Relocation Form, if applicable  OFM Cover Sheet  Assignee’s CV  Lead time (Bldg. 1 – 4 weeks, Others – 2 weeks)  IPA assignments must be approved in advance of the effective date.  Exclude all PII data. New OF-69 form does not require SS# 12

14. Terminating an IPA Assignment At the end of the IPA assignment: Assignee returns to home organization. CSD processes action to return FTE to permanent position, if applicable Mid-Assignment Termination- Termination letter required from IC, non- government org, or assignee Written 30-day advance notice OFM notification to prevent overpayment 13

15. IPA Legal Authority 14 Executive Order 11589, April 1, 1971, The Intergovernmental Personnel Act of 1970 5 CFR Part 334, Temporary Assignment of Employees Between Federal Agencies, States, and Local, and Indian Tribal Governments, Institutions of Higher Education, and other Eligible Organizations (http://www.law.cornell.edu/cfr/text/5/334)http://www.law.cornell.edu/cfr/text/5/334 HHS Instruction 334-1, Temporary Assignments of Personnel under the Intergovernmental Personnel Act of 1970, dated 3/28/08 (http://www.hhs.gov/ohr/manual/334-1.pdf)http://www.hhs.gov/ohr/manual/334-1.pdf HHS Travel Manual Chapter 9, Jan. 2012 (http://www.hhs.gov/travel/policies/2012_policy_manual.pdf)http://www.hhs.gov/travel/policies/2012_policy_manual.pdf NIH Manual Chapter on Intergovernmental Personnel Acts (http://oma.od.nih.gov/manualchapters/person/2300-334-1/)http://oma.od.nih.gov/manualchapters/person/2300-334-1/ Intergovernmental Personnel Act Delegations of Authorities (NIH) (http://www.delegations.nih.gov/DOADetails.aspx?id=2002) (http://www.delegations.nih.gov/DOADetails.aspx?id=2002

16. QUESTIONS? 15

17. REVIEW OF THE NEW IPA FORM 16