1. Hospital Physicists Association 2005 ADC AfC – Reviews and Appeals HPA Reps Training 23 rd Sept 2005 Mark Rawson – HPA Vice President

2. Hospital Physicists Association 2005 ADC Amicus Guidance See Amicus Guidance on Undergoing A review of Your Matching Outcome –This presentation and handout is a profession specific supplement This is HPA guidance based on experience and knowledge of AfC The HPA is extremely concerned by some early results and misapplication of KTE and profiles

3. Hospital Physicists Association 2005 ADC Appeal Vs Review Appeal - Breach of Process –6 Month Time Limit –Grievance related –Likely to restart after rectifying breach –Can be before or after review Review – The JE is “wrong” –3 Month time limit –A second evaluation panel reconsiders outcome –Only one review –Outcome can go up, down or remain unchanged

4. Hospital Physicists Association 2005 ADC Trainees Basic Trainees –Should not have matched –Should be paid a % of Band 7 –See T&C Handbook Annex U Para 3 Higher Trainees –Ought to match Registered Physicist profile If argued against on word “register” appeal for breach of process

5. Hospital Physicists Association 2005 ADC Should I Request A Review/Appeal If you are happy with outcome –NO ! If Not –Possibly –more likely to be review than Appeal –Seek Advice –Act NOW –Do not bow to inappropriate pressure

6. Hospital Physicists Association 2005 ADC Appeal Examples of Breach of Process: –Trainee put through matching process –Inappropriate refusal of review or appeal –JD used was not signed –JD used was signed under duress/misinformation –Evaluation process was misapplied Local implementation not agreed in partnership Wrong number or bias of panel Panel not used Political interference in outcome No consistency checks Pay point incorrectly calculated

7. Hospital Physicists Association 2005 ADC Review Appropriate use of profile: –Is the profile appropriate ? –Does job statement fit ? –Is Knowledge Skills KTE correct ? Expect 7 as a minimum, 8 for all who have achieved MIPEM or equivalent –Is Freedom To Act Correct ? –Are other factors correct and if not will changes affect banding. –How were advisors used ?

8. Hospital Physicists Association 2005 ADC Appropriate Profiles “Registered Physicist” Profile (band 7) –Should only cover Higher Trainees and just qualified Principal Physicist Profile (8a) –Should not be matches to this due to KTE Consultant Physicist Profile (8c/d) –Upper B (B17-most Cs) JAQ –Probably bulk of profession Generic Health Care Science –Inappropriate in most cases (KTE & Job statement) Professional Managers –Inappropriate in most cases

9. Hospital Physicists Association 2005 ADC Key Issues KTE –Most Physicists who are registered should be factor 8. Read factor definitions and compare with reasons for matching What questions were asked of advisors ? The band may be right but justification wrong – this may cause problems in future for you (KSF/promotion) or your successors (recruitment) This isn’t just about you but the future of the profession

10. Hospital Physicists Association 2005 ADC KTE Basic Trainee (i.e. grade A) –Not Applicable should not be matched Higher Trainee –Minimum 7, All Others –8 (accept no arguments) –The fact we have further distinctions is irrelevant we must work with the system we have

11. Hospital Physicists Association 2005 ADC KTE 8 Reasons Our job entry requirements (i.e. end of grade A) are level 7 (possibly 8) –Masters degree is level 7 master plus diploma level 8 (Dip IPEM ?) –See JE hand book V2 KTE definitions Our corporate membership/ registration/ working unsupervised threshold –Requires 2 more years structured specialist higher training –Para 7.1 page 48 JE handbook V 2

12. Hospital Physicists Association 2005 ADC Future of Profession ? Poor early results will be used to consistency match later and the profession and will suffer via quality and number of applicants. Low results blur distinction with technical roles Poor results give large gaps in career structure that will form future barriers for professional progression

13. Hospital Physicists Association 2005 ADC Other Issues Working Hours: –Advised to either take TOIL or O/T if you work over contracted hours. –This is part of the equal pay package –TOIL DOES apply to bands 8/9. –“Hours as required” IS DEAD –Ignoring this will ultimately discourage recruitment to the detriment of the profession and ultimately the patients.

14. Hospital Physicists Association 2005 ADC Review & Appeal Process Get Result Unhappy Read advice & seek clarification Lodge formal request Urgently –Detail may follow (AfC team may not like this) –Detail MUST be worked on well –Are professional skills are report writing, interpretation of rules provision of evidence, explaining complicated issues to those who struggle to understand them - use all of these and give examples. (See website for further support materials) Informal meeting (likely & may be helpful) Review panel or appeal hearing –WILL DECIDE BASED ON YOUR EVIDENCE

15. Hospital Physicists Association 2005 ADC Expectations Assuming NO grade manipulation –I.e. enhanced for recruitment or halted for finance Grade As% of Band 7 (Annex U) B8-9Band 7 Registered profile B10-16JAQ (8a to 8b) B17-19JAQ or match 8C B20+ JAQ or match 8c poss. 8d Most CsJAQ or match 8d poss. 8c A few CsJAQ or match 9

16. Hospital Physicists Association 2005 ADC Summary Unless you are content with outcome –Seek immediate advice –Act Quickly –Don’t assume result is correct as you pay is “about the same” –Be persistent