HCHSA Safety Group 2006 Safety Groups Program Overview Safety Group Program Consultant

Orientation Overview 1.Program Objectives 2.Rebate Formula 3.5-Step Management System 4.Program Overview –Health & Safety Program Element List: How to Get Started –Program Requirements

Safety Groups Program Prevention initiative to eliminate workplace injuries and illness Collective approach to health & safety Success achieved through pooling of resources, mentoring and sharing of best practices Incentive to develop sustainable health & safety programs Rewards are demonstrated through achievements in health & safety Potential WSIB premium rebate with no surcharge

Employer Safety Group Testimonials  “puts safety up front as an issue”  “safety group adds a structured approach to safety that becomes part of your daily routine and does not let you slack off”  “I didn’t realize how little I know until I began the meetings”  “pushes us to get up to speed by setting deadlines”

2006 Safety Group Rebate Formula Maximum group rebate of 8% of combined group premium: 4% earned for achievement of health & safety elements 2% earned for improvement to LTI frequency for the group compared to a three year average (only claims > 7 days) 2% earned for improved LTI severity for the group compared to a three year average -1% for groups with 10% worse LTI frequency -1% for groups with 10% worse LTI severity $20,000, Program Cap under review

5-Steps to Managing Health & Safety To successfully achieve an element a firm must be able to demonstrate: –written standard for the element –means of communication to employees –provided the necessary training –evaluate have a plan to evaluate –Acknowledge success &/or make improvements Documentation of each step is required.

Step 1 - Set Standards Written statements outlining expectations and policies use minimum legal standards as a starting point see Employer Guidelines - page 9 –policy statements - management’s expectations and policies about health & safety –procedures - step by step instructions for particular tasks or processes –safe work procedures - written directions that include health & safety in the work processes –workplace rules - when a workplace sets its own standards i.e. daily cleanup procedures First Aid - develop & implement written first aid procedure; refer to the First Aid Requirements (Reg 1101)

Step 2 - Communicate ensure that everyone knows and understands what is expected of them and what they can expect of others can take place through many different means including: –staff meetings or toolbox talks –training sessions or guest speakers –print or electronic notices (i.e. memos, s, newsletters) maintain copies and attendance records First Aid - advise employees of procedure, location of first aid kits, qualified first aiders; post list of all qualified first aiders; post WSIB’s “In Case of Injury at Work’ poster

Step 3 - Training managers, supervisors and workers receive training appropriate to their workplace and job various training methods: –during orientation training –planned training sessions for specific staff –on-going up-dates in safe work procedures –demonstrations by a supervisor –observing another colleague (buddy system) maintain records of all training & certificates First Aid - send required number of employees for First Aid training; renew training every 3 years; photocopy certificates

Step 4 - Evaluate compare actual health & safety activities to the set standards and expectations is the element actually implemented and working keep track and document these evaluations there are many different ways to evaluate: –Physical observations/inspection/plant or job-site audits –Small sample survey of employees –Statistical review & summary i.e. WSIB information –Review by JOHSC –Management review –Review of inspection reports & JOHSC minutes First Aid - keep records and review/share them with JHSC/H&S Rep; inspect first aid kits; include in employee survey or quiz

Step 5 - Acknowledge Success &/or Make Improvements recognize everyone who contributed to successful prevention activities by meeting and surpassing company standards make changes and improvements where needed your company can do this in many ways: –letter/memo from president, health & safety awards, public recognition i.e. coffee & donuts for JHSC and/or employees, staff meeting, Christmas banquet, newsletter article, bulletin board display First Aid - congratulate first aiders who completed their training; after evaluating first aid records advise staff of the numbers in comparison to previous years

Start of Year: H&S Element List “Getting Started” - page 22 –explains each h&s element –provides basic information to guide you –“other” health & safety element (i.e. Fall Protection) requires WSIB consultant approval (refer to page 20)

Start of Year: Workplace Assessments & Action Plans Step 1 Workplace Assessment –purpose: identify your strengths & weaknesses of health & safety program identify successes at year end and the selection of 5 elements for next year monitor maintenance and continuous improvement over the long term –decide who will complete the assessment –identify the 5 elements for your action plan –submit to sponsor by established due date

Start of Year: Workplace Assessments Steps for Completing the Workplace Assessment complete the workplace assessment on pages go through each element and answer yes or no for each statement - –Y - the step is complete and current within the last year –N - you do not have the step in place

Start of Year: Action Plan Step 2 Each firm must choose 5 health & safety elements from their Element List to implement in 2006:  Each group will choose 1 group/common element that all participants will implement  Each firm must choose 1 element from Leadership  Each firm must choose 1 element from Organization or Hazard Recognition & Assessment  Each firm will choose 2 elements from any of the categories

Group Meetings & Element Implementation attend minimum of 3 meetings per year submit all reports when due to sponsor implement action plan & 5 h&s achievement elements Good idea: use binder to organize documentation and work completed for each of the 5-steps of your achievement elements and information from your safety group meetings

Year-End Requirements complete year-end achievement report and submit to sponsor –have documentation available complete/update your workplace assessment 10% of Safety Group participants receive spot-checks starting in February of the following year

Questions? Insert your name & address