Chapter Secretary October 2015

History can only be recalled accurately if it is written down.

 Location and date of the meeting.  Who is at the meeting.  What were the main issues addressed at the meeting.  What decisions were made.  Were motions made and approved.  Were any action items agreed to.

 Draft minutes need to get to meeting attendees as soon as possible after the meeting for review and comment.  Revised draft of minutes must be presented at next meeting for approval.  Minutes should not be a verbatim record of everything said at a meeting.

 Meeting minutes should be able to stand on their own without attachments.  Minutes are a history of the Chapter.  Minutes are kept on file for the life of the Chapter.

 Maintain and protect the Chapter’s Charter.  Maintain a current copy of the Chapter’s Constitution and Bylaws, with all changes annotated.  Submit revisions to Chapter’s Constitution and Bylaws to NARFE National for approval.

 Ensure that every Chapter officer and chair has a current copy of the Chapter’s Constitution and Bylaws.  Submit an F-7 Report to NARFE National at least annually and whenever there are changes in officer and chair positions.  Attend all meetings or find a substitute.

 When a vote is taken by ballot or show of hands, record the results of the vote.  Keep a chronological file of the Chapter’s newsletters.  * * * * * * * *  Remember, without a President and a Secretary, a Chapter cannot exist.