101: Intro to the Privacy Technical Assistance Center (PTAC) Toolkit Emily Anthony, NCES Allison Camara, PTAC Alexandra Henning, PTAC Toolkit STATS-DC 2011 Data Conference

2 What is the Privacy Technical Assistance Center? PTAC is part of ED’s comprehensive privacy effortPTAC  Chief Privacy Officer  FERPA NPRM  Privacy Technical Assistance Center (PTAC) Runs in conjunction with SLDS program, extension of technical assistance (TA) efforts & State Support Team

What is PTAC? 3 Proactive, interactive, central, “one-stop” TA Coordination across Department of Education PTAC & Family Policy Compliance Office (FPCO)  PTAC: Technical Assistance, Helpdesk & Training  FPCO: Administers FERPA, authority over FERPA violations & regulations Primary audience  SEAs, LEAs, IHEs, early childhood agencies  TA to protect privacy of student-level longitudinal data in LDSs

PTAC Resources 4 "Privacy Toolkit” including Issue Briefs, Security Checklists, FAQs Technical Assistance Site Visits Training Materials, including Webinars Support Center Regional meetings

PTAC Toolkit – Key Resources 5 Privacy Toolkit materials  Technical Briefs  Issue Briefs & White Papers  Webinars  Regionals  Presentations  FAQs  Checklists  Glossary

PTAC Toolkit – Technical BriefsTechnical Briefs 6 Draft technical briefs posted on PTAC webpage Send feedback on briefs to Next steps: Coordinate content across the Department Future topics: data security, data sharing

PTAC Toolkit – Issue Briefs & White PapersIssue Briefs & White Papers 7 Issue Brief Topics  Responding to Security Audits Responding to Security Audits  Threats to Your Data: What You Should Know  Aggregate Reporting: Best Practices  Data Governance and Stewardship  Privacy Training: Best Practices

PTAC Toolkit – WebinarsWebinars 8 Upcoming PTAC Webinars 2011 Data Governance Best Practices - August 12 th : 1:30 - 2:30 pm EST Threats to your Data - August 22 nd : 1:30 - 2:30 pm EST Data Suppression - September 12 th : 1:30 - 2:30 pm EST

PTAC Toolkit – Regionals 9 Regional Meetings 2011 Regional meeting #1: AERA (April, 2011) – New Orleans, LA – South Regional meeting #2: EIMAC (April, 2011) – Washington, DC – Northeast Regional meeting #3: SHEEO (May, 2011) – San Francisco, CA – West Upcoming Regional meeting #4: MEIC (August, 2011) – Kansas City, MO – Midwest

PTAC Toolkit - Presentations Conferences SLDS P-20 Best Practices Conference (November 2010) – Washington, DC MIS Conference (February 2011) – Austin, TX Stats - DC Conference (July 2011) – Washington, DC OSEP Leadership Mega Conference (August 2011) – Arlington, VA Upcoming SHEEO Policy Conference (August 2011) – San Francisco, CA

PTAC Toolkit – ChecklistsChecklists 11 Data Security Checklist  Guidance on ensuring that all aspects of a data security plan are executed properly  Essential components to be included in a data security program Data Governance Checklist (coming soon)  Guidance on establishing and maintaining a comprehensive data governance program  Key components to be included in a robust data governance program

PTAC Help Desk & WebsiteHelp Desk 12 Send PTAC your questions on privacy, confidentiality, and data security related to longitudinal data systems (LDSs) Contact the Help Desk o o Toll Free Phone: o Toll Free FAX: Get copies of PTAC resources, join listserv- nces.ed.gov/programs/ptac

Feedback—Stakeholders’ needs 13 What are your needs?  Short-term vs. long-term  Specific “actionable” items vs. multi-dimensional issues How can PTAC help you?  Content: What existing products/services are the most useful? What additional products would be helpful?  Media Format: What is the best format/media for PTAC resources?  Organization: Do you find current Toolkit organization user- friendly?

Emily Anthony, NCES Allison Camara, PTAC Alexandra Henning, PTAC Toolkit STATS-DC 2011 Data Conference Thank You for Participating 101: Intro to the Privacy Technical Assistance Center (PTAC) Toolkit