September, 2005What IHE Delivers 1 A New Governance for IHE-Europe David Monteau, INRIA IHE-International Meeting, Nov

2 Why ? What are our objectives : Enhance the organisation  efficiency  transparency (incl. of decision making process) Clarify Membership Clarify Rights and Responsabilities of the Members Secure committment of Members (incl. IHE National Initiatives) Coordinate and improve the contribution of IHE-Europe at the international level A New Governance for IHE-Europe

3 Testing Marketing & Communication Contribution to Development Operations DecisionsRepresentation IHE-EuropeCommittee What ? : tasks A New Governance for IHE-Europe

4 TestingCommittee MarComCommitteeDevelopmentCommittee What ? : tasksorganisation IHE-Europe Steering Committee Operations DecisionsRepresentation A New Governance for IHE-Europe

5 IHE-Europe Committees IHE-Europe Steering Committee the IHE-Europe governance body with the highest level of authority. - endorse and validate the strategic direction and budget - officially represent IHE-Europe to External Bodies

6 IHE-Europe Committees IHE-Europe MarCom Committee manages the promotion and education work related to IHE Technical Frameworks in Europe, including: - Public Relation and Communication - Marketing IHE in Europe - Organization of European IHE demos - Planning and supervision of the European - Connect-a-thon and its workshops - Recruitment of, Coordination with and Support of National IHE Initiatives

7 IHE-Europe Committees IHE-Europe Testing Committee coordinates the technical support for IHE- Europe activities: - operational organization of the Connect-a-thon and Workshops - contribution to the global tools definition and specification - coordination of European contribution to the Technical Development, especially with IHE National Initiatives

8 IHE-Europe Committees IHE-Europe Development Committee strengthens and coordinates European stakeholders’ contributions to the development of Technical Frameworks and the definition of new Domains : - Contribution to the global definition of new Domains and Integration Profiles - Possibly initiate new Domains and Integration Profiles - Recruit and coordination Volunteers to participate to the IHE International Technical & Planning Committees - Expression of European specificities - Collect feed-back from IHE National Initiatives on Integration Profiles and New Domains Development

9 TestingCommittee MarComCommitteeDevelopmentCommittee IHE-Europe Steering Committee AdvisoryBoard operations DecisionsRepresentation SecretariatManagement A New Governance for IHE-Europe

10 IHE-Europe Committees Advisory Board prepares and publishes recommendations for the Steering Committee - consultative role and no official representative of IHE- Europe to external bodies - Members : high level personalities, representatives of the Societies, European Institutions, and Opinion Leaders, mainly from the Healthcare IT Users side.

11 TestingCommittee MarComCommitteeDevelopmentCommittee IHE-Europe Steering Committee AdvisoryBoard operations DecisionsRepresentation SecretariatManagement A New Governance for IHE-Europe IHE National

12 TestingCommittee MarComCommitteeDevelopmentCommittee IHE-Europe Steering Committee AdvisoryBoard operations DecisionsRepresentation SecretariatManagementIHEInternational Technical & Planning Committees Committees International Technical Management Team Technical & Planning Committees A New Governance for IHE-Europe

13 Contributors Participate in Operational Cttee Members Membership Agreement Vote in Operational Cttee IHE-Europe Governance IHE- Nationals Members IHE-National Membership => IHE-Europe Membership

14 Contributors Participate in Operational Cttee Members Membership Agreement Vote in Operational Cttee Steering Members Vote in Steering Cttee Steering Membership Agrement Membership fees IHE-Europe Governance

IHE National Initiatives - Co-Chairs must attend annual Full Strategic Meeting - 2 Representatives (1 user, 1 vendor)  2 votes 2 - Healthcare IT Users’ Assoc., Patients’ Assoc., Payers’ Assoc. - Represented by up to 2 persons if the Association is European  2 votes - Represented by 1 person if the Association is only National  1 vote - IHE-E may reimburse travel costs upon request 3 - Users - Shall have implemented IHE in their site (IHE in RFP or IHE Success Story) - Represented by 1 person  1 vote 4 - Vendors’ Associations - Represented by 1 person  1 vote 5 - European Vendors - shall have implemented IHE in their product - shall have participated to the IHE-Europe Connect-a-thon (1 in the last 2 years) - represented by 1 person  1 vote -elected Chairpersons of the 3 Operational Committees -+ elected Chairpersons of the 3 Operational Committees Steering Committee Members

16 Steering Committee Rules Membership fees Same Level for all Steering Member (5000 K€ in 2007) Chairs 2 co-chairs: one user, one vendor. Co-Chairs are elected for a two-year term renewable once. Meetings 2 face-to-face meetings : - Full Strategic Meeting (European CaT) - Full Meeting (5-6 months later) Decisions SC decisions are usually made by consensus, but some formal votes Voting rights - the Steering Members representatives - as many votes as representatives physically attending the Meeting - must have attended 1 of the 2 previous SC Meetings to vote

17 Secretariat Operationally, the IHE-Europe Consortium will be hosted by COCIR and INRIA : Operationally, the IHE-Europe Consortium will be hosted by COCIR and INRIA :  supply “secretariat” function

18 A Legal Status for IHE-Europe IHE-Europe will also get a Legal Status COCIR and INRIA are mandated by IHE-Europe to : Elaborate the legal construction Elaborate the legal construction Write Bylaws based on the new governance Write Bylaws based on the new governance Write a Consortium Agreement Write a Consortium Agreement Write Membership Agreements Write Membership Agreements 1st Membership Agreement to be signed within the first months of 2007

19