Section C Practical Writing Understanding and Writing Faxes

Notes on Faxes Sample Reading Exercises CONTENTS

Notes on Faxes 传真在日常工作中，尤其是商业上应用相当广泛。 传真由三部分组成。 第一部分：发、收传真双方的姓名、职位、地址、 传真号、日期、称呼和主题。 第一部分的格式为：第一行从左到右先写收传真 人的姓名（职位）和地址，然后是收件人的传真号。第 二行为发传真人的姓名（职位）、地址和传真号。第三 行写发传真的日期和传真页数。

Notes on Faxes 主题是传真内容的简单概括，目的是让对方在看 正文之前对内容有个大概了解。主题往往不是完整的句 子而是由短语组成，放在称呼后的第一行。 第二、三部分和书信格式一样。 一般情况下，公司有专门的传真用纸，上面已印 上公司的地址、电话、传真号。日期、对方电话和传真 号只要按格式填好即可。

Sample Reading Sample Office-Equip 184 Lake Road, Xi’an, Shaanxi Province …………………………………………………………………………………… Fax To: Customer Enquiries Section Fax: Electromark Ltd. From: Maria King, General Manager Fax: Office-Equip Date: March 12th, 2008 Page(s): 1

Sample reading Dear Sir, Wooden domestic products We would like you to send us a catalogue and a price list regarding your wooden domestic products. We are interested in discussing terms with you and want to know the discounts you offer on large orders. I look forward to hearing from you soon. Yours faithfully, Maria King General Manager

1. Write a fax according to the information given below. Michael Bush, Sales Executive, sent a fax to Mr. Liu Lin, 165 Bonham Road, Mid-levels, Hong Kong, about the annual Winter Show. Mr. Liu’s fax number is Mr. Bush’s fax number is The date is November 19th, The fax has only one page. Exercises

Gold Star Enterprises 18/F Star House, Green Road, Kowloon, Hong Kong …………………………………………………………………………………………….. Fax To:______________________ Fax:____________ ______________________ From: _________________________ Fax:____________ Date:_________________ Page(s):_______ Dear Mr. Liu, _________________________________________. _____________ ____________ Mr. Liu Lin, 165 Bonham Road, Mid-levels, Hong Kong Michael Bush, Sales Executive Welcome to our annual Winter Show Yours sincerely, Michael Bush November 19 th,

2. Read the following information. Lay it out as a fax. Some of its parts have been done for you. Exercises Your address: H. G. Enterprises Co. Ltd., Industrial Building, Beijing Fax: Date: Your client and his address: Mr. Johnson, Moulds and Tools Center Co. Ltd., Hong Kong Fax: Subject: Reply to Mr. Clinton’s visit Your address: H. G. Enterprises Co. Ltd., Industrial Building, Beijing Fax: Date: Your client and his address: Mr. Johnson, Moulds and Tools Center Co. Ltd., Hong Kong Fax: Subject: Reply to Mr. Clinton’s visit

Exercises Message: In response to your wish to send Mr. Clinton to visit us at H. G. Enterprises, we warmly welcome him and suggest a week-long visit for him. If this is convenient, please inform us of the specific time of his visit so that we can make further arrangements. Closing phrase: Yours sincerely Signature: James Lee, Public Relations Officer Message: In response to your wish to send Mr. Clinton to visit us at H. G. Enterprises, we warmly welcome him and suggest a week-long visit for him. If this is convenient, please inform us of the specific time of his visit so that we can make further arrangements. Closing phrase: Yours sincerely Signature: James Lee, Public Relations Officer

Exercises To: ____________________ Fax:____________ _________________________ From: H. G. Enterprises Co. Ltd. Fax: Industrial Building, Beijing Date:_________________ Page(s):_____ To: ____________________ Fax:____________ _________________________ From: H. G. Enterprises Co. Ltd. Fax: Industrial Building, Beijing Date:_________________ Page(s):_____ Mr. Johnson, Moulds and Tools Center Co. Ltd, Hong Kong September 30 th,

Exercises Dear Mr. Johnson, ___________________________ __________________________________________________ __________________________________________________ __________________________________________________ __________________________________________ ______________ _________________ Dear Mr. Johnson, ___________________________ __________________________________________________ __________________________________________________ __________________________________________________ __________________________________________ ______________ _________________ Repay about Mr. Clinton’s visit In response to your wish to send Mr. Clinton to visit us at H.G. Enterprises, we warmly welcome him and suggest a week-long visit for him. If this is convenient, please inform us of the specific time of his visit so that we can make further arrangement. Yours sincerely James Lee Public Relations Officer

3. Draw up a fax according to the information given in Chinese. Some parts of the fax have been done for you. 假设你是南京玩具公司总经理助理容飞。 你现在发一份传真给王丽，问她下周三 的会议准备工作的进展如何。你的传真 号是 ，地址是南京市金陵路 100 号。王丽的传真号是 ， 地址是宁波市玫瑰路 20 号。日期是 2008 年 9 月 1 日。 Exercises

To: ____________________ Fax:____________ From: __________________ Fax:____________ ___________________ Date:_________________ Page(s):_____ To: ____________________ Fax:____________ From: __________________ Fax:____________ ___________________ Date:_________________ Page(s):_____ Wang Li, 20# Rose Road, Ningbo September 1st, Rong Fei, Assistant Manager, Nanjing Toy Company, 100#,Jingling Road, Nanjing

Exercises Dear Miss Wang Li, About the preparation for the meeting As next Wednesday’s meeting is very important to us, we want to know _________________________ _____________________________________( 会议准备情况如 何 ). Please inform us of _______________________ ( 最新进展 ) as soon as possible. ___________ Dear Miss Wang Li, About the preparation for the meeting As next Wednesday’s meeting is very important to us, we want to know _________________________ _____________________________________( 会议准备情况如 何 ). Please inform us of _______________________ ( 最新进展 ) as soon as possible. ___________ how the preparation for this meeting are coming along the latest developments Yours Sincerely, Rong Fei

THANK YOU The End