Mississippi Department of Education Office of Instructional Enhancement and Internal Programs/Office of Special Education 1 MIS Data Conference July 2011

CEIS Indicator CEIS Indicator –  Indicator set to ‘Y’ for any at-risk student receiving coordinated early intervening services.  Business Rules: –Special Education Indicator must be set to ‘N’ if CEIS Indicator is set to ‘Y’ –CEIS Indicator must set to ‘N’ if Special Education Indicator is set to ‘Y’ July 2011 Mississippi Department of Education Office of Instructional Enhancement and Internal Programs/Office of Special Education 2

MAEP Edit Edit to be added to monthly file processing:  Students in Grade 52 and 62 must be 3 or 4 years old on September 1 st  Will assist with MAEP edit that a 3 or 4 year old student only can be funded at 70% July 2011 Mississippi Department of Education Office of Instructional Enhancement and Internal Programs/Office of Special Education 3

LRE Edit Check Edit to be added to monthly file processing  After month 3 file processing ONLY, grade level cannot be self-contained (begin with a 5) unless the student’s calculated LRE is Self-contained (SC). July 2011 Mississippi Department of Education Office of Instructional Enhancement and Internal Programs/Office of Special Education 4

July 2011 Mississippi Department of Education Office of Instructional Enhancement and Internal Operations/Office of Special Education 5 Child Find (Indicator 11) Child Find Screen and Reports in MSIS Should be updated throughout the school year. Data should be as up-to-date as possible. Evaluations that span more than one school year (i.e. begin in May or June) must be updated after MSIS is available again in July. You will need to change the school year to last year and finish entering data. If a student is on the Child Find screen that is not an initial evaluation, do not enter any data. Don’t forget to enter those students who are tested, but are found not eligible or whose parents refuse services.

July 2011 Mississippi Department of Education Office of Instructional Enhancement and Internal Operations/Office of Special Education 6 Child Find Screen Can query for any student owned by the school Students are flagged if they have:  An Intervention referral, or  A Part C to B referral, or  A special education indicator in MSIS

July 2011 Mississippi Department of Education Office of Instructional Enhancement and Internal Operations/Office of Special Education 7 Child Find Screen

Information to be entered:  Multidisciplinary Evaluation Team (MET) Referral Date, Response, and Response Date  Parental Consent to Evaluate and Date  Eligibility Decision and Date  Parent Permission to Serve  IEP Date July 2011 Mississippi Department of Education Office of Instructional Enhancement and Internal Operations/Office of Special Education 8

9 Child Find Screen Upon initial ruling, information will be collected on this screen. Establishes a permanent record of initial ruling data. Do NOT update this screen with Eligibility re-evaluation or IEP revision dates. Continue to use the Student Update screen for those updates. July 2011 Mississippi Department of Education Office of Instructional Enhancement and Internal Operations/Office of Special Education

July 2011 Mississippi Department of Education Office of Instructional Enhancement and Internal Operations/Office of Special Education 10 Child Find Screen

11 Child Find Screen MET Referral Date  Date a student is referred from TST for testing  Only applies to Intervention referrals July 2011 Mississippi Department of Education Office of Instructional Enhancement and Internal Operations/Office of Special Education

12 Child Find Screen MET Response and Response Date  3 Options: –Referred Back to TST –Remains in Regular Education –Referred for Comprehensive Evaluation  Only applies to Intervention referrals  Response Date is required if Response is selected July 2011 Mississippi Department of Education Office of Instructional Enhancement and Internal Operations/Office of Special Education

13 Child Find Screen Parental Consent to Evaluate and Date  Yes or No field  Date is either the date consent was obtained or declined  Date is required if Parental Consent to Evaluate is selected July 2011 Mississippi Department of Education Office of Instructional Enhancement and Internal Operations/Office of Special Education

14 Child Find Screen Eligibility Decision  Yes or No field Eligibility Decision Date  Date that eligibility was determined (Even if child is NOT eligible).  If eligible, date should also be entered on Student Update screen. July 2011 Mississippi Department of Education Office of Instructional Enhancement and Internal Operations/Office of Special Education

15 Child Find Screen Eligibility Decision Date continued  Date is required if Eligibility Decision is selected.  Field will turn red if date is more than 60 days after the Parental Consent to Evaluate Date – DO NOT change if this is the correct date. Parent Permission to Serve  Yes or No field July 2011 Mississippi Department of Education Office of Instructional Enhancement and Internal Operations/Office of Special Education

16 Child Find Screen IEP Date  Date of initial IEP  Must also update the Student Update screen  ONLY for initial IEP. Do not update this screen with revisions or re-evals. In that case, update Student Update screen only.  Will turn red if date is more than 30 days past the Eligibility Decision Date – DO NOT change if this is the correct date. July 2011 Mississippi Department of Education Office of Instructional Enhancement and Internal Operations/Office of Special Education

17 Child Find Screen Reports  Roster Report –Includes students for whom you have entered Child Find information PLUS –Part C to B referrals who have not been removed from your No Match Report PLUS –Intervention referrals PLUS –Students with a special education indicator who have not been served in the past July 2011 Mississippi Department of Education Office of Instructional Enhancement and Internal Operations/Office of Special Education

July 2011 Mississippi Department of Education Office of Instructional Enhancement and Internal Operations/Office of Special Education 18 Child Find Roster Report

19 Child Find Screen Reports  Compliance Report –Same students as Roster Report –For every student on report:  Part C to B Compliance – IEP Date or if not eligible, Eligibility Decision Date, by third birthday (SPP/APR Indicator 12)  Eligibility Compliance (SPP/APR Indicator 11)  IEP Compliance July 2011 Mississippi Department of Education Office of Instructional Enhancement and Internal Operations/Office of Special Education

July 2011 Mississippi Department of Education Office of Instructional Enhancement and Internal Operations/Office of Special Education 20 Child Find Compliance Report Part C to B Not Eligible – Must report date determined Not Eligible on Part C to B No Match Report

July 2011 Mississippi Department of Education Office of Instructional Enhancement and Internal Operations/Office of Special Education 21 Part C to B Reports The Department of Health will send MDE a file each month of those students that currently are being served under Part C that are 30 months old for that month. There are 5 reports that users can run that will list the Part C children that match or do not match a student in MSIS.

July 2011 Mississippi Department of Education Office of Instructional Enhancement and Internal Operations/Office of Special Education 22 Part C to B No Match Report 1. If you are not serving these students, we need to know why. A. Parent Refused Services B. Service Discontinued C. Not Eligible (must include the date determined not eligible) D. Parent wants to delay to later school year E. Moved out of state F. Parent did not respond G. No permission to test H. Parent did not show up I. Student is deceased J. Referred to Part C after 33 months K. Unknown to district and First Steps (you will need to talk with First Steps in your area before sending in this reason)

July 2011 Mississippi Department of Education Office of Instructional Enhancement and Internal Operations/Office of Special Education 23 Part C to B No Match Report 2. If you are serving these students, submit the MSIS ID, district number, and school number. 3. If you have students listed that should be in another district, submit the district name and number and the name of the student. Fax the report to Jolene Miesse at with an explanation or MSIS ID next to each child. This data is collected for Indicator 12.

July 2011 Mississippi Department of Education Office of Instructional Enhancement and Internal Operations/Office of Special Education 24 Part C to B No Match Report

July 2011 Mississippi Department of Education Office of Instructional Enhancement and Internal Operations/Office of Special Education 25 Part C to B Removal Report

July 2011 Mississippi Department of Education Office of Instructional Enhancement and Internal Operations/Office of Special Education 26 Post-Secondary Screen and Report Click here to run report

Mississippi Department of Education Office of Instructional Enhancement and Internal Programs/Office of Special Education 27 Contact Information Ellen Davis Burnham – Bureau Director Data and Fiscal Management Jolene Miesse – Data Services Deborah Donovan – SPP/APR July 2011