Working with Themes, Style Sets, Page Backgrounds, Quick Parts Word Lesson 7

Predefined Themes  Document theme: A set of predefined formatting options that includes theme colors, fonts, and effects.  Predefined themes can be used to quickly change the appearance of a document.  Themes can be customized and applied to a document  A selected theme can be modified by choosing the Theme Colors command on the Page Layout Ribbon.  Themes are the same throughout all Office programs; and therefore can be used to create the same look and feel throughout any document created in an Office program.

Design Tab  Word’s 2013 has a new Design tab where Document Formatting and Page Backgrounds are located.  The style set changes the whole appearance of the document when applied.  Style Set: Predefined styles with fonts and paragraph spacing defined.  The watermark, page color, and page borders are located in the Design tab.  The color options are available within the Page Color menu.  There are additional options found on the Colors dialog box, as well as the Fill Effects dialog box.  Students should be familiar with the various border options on the Page Border tab of the Borders and Shading dialog box.

Watermarks  Watermarks:Built-in text that displays lightly behind the document’s main text conveying the sensitivity of the document, such as confidential, draft, or urgent.  Watermarks can be a ghosted graphic that is displayed on top of or behind text in a document.  You can add any of Word’s standard watermarks, as well as a custom watermark, by using the Printed Watermark dialog box.  A watermark can be removed from a Microsoft Word document by choosing Remove Watermark fro the Watermark drop-down box on the Page Layout (Design) Ribbon

Building Blocks  Building Blocks:Built-in reusable content such as text, graphics, and objects that can be easily managed and inserted in a document for a quick format.  To use Building blocks click on the Insert tab, in the Text Group, click Quick Parts. This is where Microsoft Word puts elements such as text, logos, or graphics that are saved for later use in a document.  Building blocks has various options. Click the Building Blocks Organizer and you are able to manage building blocks.

Equations and Fields  You can insert built-in equations from the Quick Parts or using the Equations command.  From the Quick Parts menu, you can insert fields in a document.  Field:A placeholder where Word inserts content in a document. Word automatically uses fields when specific commands are activated, such as those for inserting dates, page numbers, and a table of contents.  You need to press Alt + F9 to display any field codes that have been inserted.

Text Boxes  Text Box: An invisible, formatted box which you can place text or objects.  You can insert preformatted text boxes in a document by dragging and dropping selected text in text box.  Click the Insert tab, text group, drop down menu of text boxes to see the preformatted text boxes available.  You can also draw a text box to use that will not have any preformatting to it.

Text Boxes  There are various types of preformatted text boxes they can insert using the Text Box command in the Text group of the Insert tab.  You can draw an empty, unformatted text boxes using the Draw Text Box command in the Text group of the Format tab.  Once a text box is inserted and selected the ribbon’s Text Box tools can be used to format text boxes.  Text boxes can easily be deleted by selecting a box and pressing the Delete or Backspace keys.  Word also provides the ability to link text boxes together. You can use the Create Text Box Link command to allow text to flow from one text box into another.  You can save the created textbox to the Text Box gallery for reuse.

Pull Quote  “Pull quote” can be created in a document.  Pull Quote:A sentence or other text displayed within a box on the page for emphasis and for ease of movement; often used along with drop caps in newsletters, advertisements, and magazines.  You can insert a blank pull quote using the Text Box command in the Text group of the Insert menu. Once a text box has been inserted, you then can key the desired quotation into the box.  Pull quotes can easily be moved to different locations within a document.

Drop Cap  Drop Cap: A large initial letter that drops down two or more lines at the beginning of a paragraph to indicate that a new block of information is beginning and to give interest to newsletters or magazine articles.  Select the first letter of a document, and then you can choose Drop Cap from the Text group of the Insert tab to create a drop cap.  Dropped caps can be of two options: Dropped or In-Margin.  A drop cap can be customized by choosing the Drop Cap Options command at the bottom of the Drop Cap menu.

Header, Footers and Page Numbers  Headers are the printable text and graphics at the top of each page.  Footers are the printable text and graphics at the bottom of each page.  The insert ribbon contains the command to create headers in a document in the Header & Footer group.  Double-clicking the dimmed document text is a quick way to close the Header or Footer view in a Microsoft Word document.  Top of page or bottom of page or in the page margins are valid options for page numbers in a document.  To put page numbers in go to Insert Tab, Header Footer group and then click page number.