Labor Relations Conference Breakout Session C July 30 – 31, 2003

Agenda Why are we doing it? Who are we targeting? Selecting the volunteers Tracking the progress Ensuring coverage Other impacts

Why are we doing it? Down 41,484 in last 24 AP’s FY 03 Impacts were approximately 16,000 Clerks We have captured 10,500 FY 03 we still need 5,500 FY 04 Clerk Impacts in: –F-1 equal 8,000 –F-4 equals 3,700 Current need 17,200 more Clerk attrition

Who are we targeting? APWU F-1 Clerks –Distribution operations APWU F-4 Clerks –Landing spots for F-1, excess and reshape Mailhandlers –Excess and landing spots Supervisors Distribution Operations –Less employees equal less supervision

Selecting the volunteers This VERA is first of several VERAs Develop and train on a standardized approach Dry run to get it right for big push next year Districts may run their own in the future Tool: VERA Model –Identifies eligible employees –Flexible

Tracking the progress  OPM required reporting:  Quarterly Reports  Final Reports  Activity Summaries  Includes:  Number of VERs  RIF used (yes or no)  Other attrition and total separation  HQ SER prepares IF field does their part

Tracking the progress VER Statement of Interest Received Excess position within Plant Excess position within 50 miles Other Potential Reassignment Opportunity Ineligible  Tool: webCOINS  Employee Note  Attached by HQ OCM

Tracking the progress VER Offer Package Mailed  Operational review has been completed  Employee meets eligibility requirements  Set sub-note for potential Retirement Date Tool: webCOINS  Employee Note  Attached by webCOINS Cluster Administrator

Tracking the progress  VER Disapproved  Employee has submitted a SOI  Operational review completed  Can not be spared  Or employee is ineligible  Age/service  Tool: webCOINS  Employee Note  Attached by webCOINS Cluster Administrator

Tracking the progress  VER Application Received  Employee has submitted a retirement application  Processed, withdrawn or exceeds limit  Tool: webCOINS  Employee Note  Attached by webCOINS Cluster Administrator

Tracking the progress  Job of VER Approved Employee  Employee has been mailed a package  Set sub-note for potential Retirement Date  Tool: webCOINS  Job Note  Attached by webCOINS Cluster Administrator

Ensuring coverage Operations has determined excess numbers Employees have been given packages with potential dates webCOINS has been annotated Extract potential vacancies and determine reversion or placement strategies Tool: webCOINS –Extract Excel file of potential vacant jobs

Ensuring coverage Potential Vacancies identified Need a plan for duty assignments vacated by VER –Revert within time limits –Post if necessary –Withhold residuals –Reassign excess into withheld –Use casuals or TE’s to cover short term

Other Impacts Future Impacts: –PARS, APPS, etc. –Will need to provide Impact Statements Tool: AIR

Closing First of several VERA Opportunity to reduce impact and reshape Must standardize the process and tracking If field properly documents activities, quarterly reporting minimized Joint effort HR and Operations Find a way to say YES! Questions and Answers