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Safety Regulation System (SRS) Mine Safety Information Session December

What will be covered in this session What are we going to cover today? Overview of SRS (current and future functionality) Registration and access Quarterly User Access Reviews Notifications – notifiable incidents, injuries, Monthly Status Reporting Communications and task management – including related communications Levy changes 1 July 2014 Searching Publications Approvals – Project Management Plan and Radiation Management Plan Online Help 3

Monthly Status Radiation Management Plan (Exploration) Injuries Contaminate sampling Mines Safety and Inspection Levy Project Management Plan Notifiable Incidents Company site noise information MSB / DG Audits Certificates issued MSB / DG Notices MSB / DG / Petroleum Investigations Current functionality Under development Future functionality 4 SHReps election notifications Registered officers and samplers Site Visit Records Petroleum Levy

Registration Two ways to register for SRS 1. Online at – you may request access to any of our online systems, including SRS. 2. Via the Company’s SRS Company Administrator – SRS Administrators who have security access to SRS sub system(s), can register new users. They can also provide and manage security roles to new and existing users. 5

Registration via DMP website 6

Register and Manage Users 7 Select Administration and “Register Company User”. Enter persons details and click “Register”. Add security roles. You can only provide Representative and Administrator roles for sub systems you are Company Administrator. You can only have a maximum of three Administrators per sub system. Use same process to “Manage Company Users”.

Managing roles 8

User Access Review The review is to undertake regular ‘housekeeping’ to ensure only current company users have security roles and access to SRS. Company administrators have the ability to revoke roles of previous users. An Alert is sent to all company administrators every three months to conduct the review. o Administrators are to complete the review within one week. o A reminder will be sent if review not done. 9

How to complete a User Access Review 10

How to complete a User Access Review (continued) 11

SRS – Home screen 12

Notifications – Summary 13

Lodging a Notification 14 Complete the wizard by entering all available steps. Submit Notification when the wizard is A 100% complete.

Notifications – Monthly Status Report The Monthly Status Report is found in the Notifications sub- system. The Report must be submitted within15 days of the end of the reporting month: –Mines Safety and Inspection Regulations 1995, r –Mines Safety and Inspection Levy Regulations 2010, r. 32 Information provided is used to: –determine performance data for compiling injury statistics –analyse performance trends –calculate mining levy 15

Monthly Status – Step 1: Reporting details 16

Monthly Status – Step 2: Employment Status 17

Monthly Status – Step 3: Carry over injuries 18

Monthly Status – Step 4: Levy hours 19

Levy changes 1 July 2014 r. 3 definition of worker has been changed Worker means an individual who for remuneration carries out work at a mine in the course of mining operations (whether under a contract of employment, a contract for services or other arrangements). r. 31(2) has been replaced The principal employer at a mine must keep records that enable the total number of hours worked at the mine by workers in each month be verified. 20

Monthly Status – Step 5: Other Information 21

Monthly Status – Step 6: Review 22

Notifications – Injury A mining injury notification should be submitted under S.76 and R. 3.41: –Injuries to be reported where the accident results in a disabling injury [lost time(L), alternative/restrictive/light duties (A)] –Notification should be completed at the end of accident month and submitted within two weeks of following month –Where the injury occurs at end of month and the start date of the work status is in following month, the notification is to be completed at the end of that month and submitted within 2 weeks Information provided is used to: –determine performance data for compiling injury statistics –analyse accident trends and provide information and guidance 23

Injury – Step 1: Reporting Details 24

Notifications – Notifiable Incident The Notifiable Incident Report Form acts as immediate notification for reporting accidents and incidents. s.76, 78 and 79 r Details provide vital information on the type of incident. Information provided is used to: –determine performance data for compiling injury statistics –assist in investigations –analyse accident trends and provide information and guidance 25

Notifications – Notifiable Incident 26

Notifications – Type of Incident Each incident type is defined by Regulation. Type 14 – “potentially serious occurrence” is where there is no injury or harm and is not applicable to any other Type listed.. 27

Notifications – Summary and using Search 28

Search Notifications 29

Related Communications and tasks Related Communications (Rel Comms) facilitates communication between industry and the Department. Enables easy tracking of queries and information. Is a one-stop shop to target specific individuals to provide relevant information and guidance. Provides accountability in the creation of a record of a communication issued and received. Links to the communications can be accessed from within: –Individual’s system –SRS Home Page – via Alerts or Tasks –‘Related Communication’ within the Notification itself 30

Related Communication 31

Responding to a communication 32 Once you have received a reply to your query, click ‘Mark as Complete’.

Home Page Top five Alerts, Tasks, Recent Activity and Favourites are on the Home Page. Drafts tab is available if there are communications in draft. Click on ‘View all’ to see others in these tabs. 33

Tasks Summary 34

Approvals – Project Management Plan (PMP) A Principal Employer or manager must not commence mining operations at a mine until approval of State Mining Engineer has been procured in writing (s. 42(3)). Approval request is completed online and submitted to District Inspector where project is located. PMPs are required for: –New Operation –Major Expansion / Change to Existing Operation PMP provides information on the actual project (e.g. name of company and site, geology, facilities, project overview). 35

Approvals – Project Management Plan (PMP) (continued) A PMP cannot be amended once approved. Any changes need to be completed via a new submission (original can be copied to facilitate submission). 36

Approvals – PMP new submission 37 Applications for : New Operation Major Expansion / Change to Existing Operation

Approvals – PMP new submission (continued) 38

Approvals – Radiation Management Plan (RMP) 39 Application for: New Operation Major Expansion / Change to Existing Operation Renewal

Approvals – RMP new submission 40

SRS online help 41

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