Operations, Financing, & Personnel A Presentation to the Board of Directors November 14, 2015

Purpose of Presentation Understand how CSSA operates as an independent not-for-profit that also maintains an operating agreement with the CSU Chancellor’s Office, how CSSA is financed within a complex system of shared services, and how personnel are funded and managed.

Current Organizational Chart (reflects potential areas for growth) Board of DirectorsExecutive Director Asst. Executive Director & Chief Governmental Officer Legislative Advocate & Policy Government Relations Coordinator Student Intern, Government Affairs Sr. Manager, Finance & Administration Administrative Coordinator Student Assistant, Administrative Communications & Graphic Design Specialist Student Assistant, Graphic Design University Affairs Student Involvement Student Assistant, UA Programs Student Intern, Sustainability Programs Executive Committee

Detailed Organizational Functions Budget & Finance Contracts & Procurement Physical Space Risk Management Human Resources Management Personnel Programs & Benefits IT Services, Resources, & Communications Program Planning / Implementation / Advocacy / PR

Financial Management budget, finance, accounting, audit, taxes CSSA Activity Budget Development Budget Management Budget Policy Accounting Management Acct. Receiving Acct. Processing Acct. Tracking Acct. Monitoring Issuing Payments Managing Accounting Tax Filings CO Activity Cash Financing (SIRF) Revenue Collection & Reporting Software Provision General Ledger Payment Distribution Fund Management Banking Investments Joint Activity Audit Processing Software Utilization Travel Claims

Contracts & Procurement bidding, buying, managing vendors, drafting documents CSSA Activity Identify Vendors Implement Contracts and Interact with Vendors Create Budget Plans for Credit Card Use Reconcile Credit Card Expenses CO Activity Draft Contractual Agreements Troubleshoot Vendor Issues Obtain and Provide Shared Service Agreements Provide Credit Cards for Travel, Hospitality, and Supplies Joint Activity Negotiate Contracts Draft Bids (RFPs/RFSs) Review Credit Card Expenses Ensure Credit Card Policy Compliance

Physical Space leases, utility services, furniture CSSA Activity Maintain Lease for OGR Maintain Service Contracts for OGR: Water, Tech Bundle CO Activity Provide in-kind lease for OUA Provide in-kind utilities/services at OUA: electricity, water, refuse, maintenance Joint Activity Furniture Procurement: CSSA Primarily Responsible, CSU Subsequently Supports Need Insurance of Space and Related Activities

Risk Management risk assessment, planning/coordination, insurance, legal counsel, liability contracts, procedures) CSSA Activity Planning and Emergency Operations for OGR Liability Insurance for BOD Members and Staff and Specific Activities/Events Maintains Primary Legal Counsel Agreement Maintains Primary Responsibility for Liability CO Activity Planning According to OUA for Physical Space and Personnel Joint Activity Conduct Program Assessment & Audit Policies/Processes Insurance Coverage Legal Counsel Liability: Legal, Insurance Broad Array of Policies and Procedures

Human Resource Management recruitment, training, professional development, employee reviews and counseling) CSSA Activity Staff Strategic Planning Staff Monitoring & Supervision New Employee Training CO Activity Staff Professional Development (Fee Waiver) Benefits Payroll Joint Activity Staff Professional Development Recruitment Orientation

Personnel Programs & Benefits pension, life insurance, savings plans, leave, transit, health programs CSSA Activity Professional Development Funding Benefits Budgeting CO Activity State Employee Benefits Pension Life Insurance ($50K/$100K) State 403(B) / 401(K) Plans State Savings Plans: Scholarshare Leave Policies Transit Programs Health & Wellness / Flexpay Joint Activity

Technology & Communications IT services, resources, web, print shop CSSA Activity Graphic Design Website Content Design Project Management Print Project Coordination Social Media CO Activity IT Expertise & Trouble Shooting Security & Data hosting Web Infrastructure Server Maintenance Joint Activity Web Development Printing Web Hosting

Program Planning & Implementation, Advocacy, Org. Relations Access to Information Access to Faculty, Staff, and Administrators Institutional Memory Knowledge of University Processes Utilization of Resources Visibility Collaboration Meetings

Board of Directors Executive Director Asst. Executive Director & Chief Governmental Officer Legislative Advocate & Policy Government Relations Coordinator Student Intern, Government Affairs Sr. Manager, Finance & Administration Administrative Coordinator Student Assistant, Administrative Financial Services: accounting, banking, audit, investing (6-8 CO personnel) Travel Services: Contract savings, payment processing (2 CO personnel) Communications & Graphic Design Specialist Student Assistant, Graphic Design IT Services: computer, web, technology (2-3 CO personnel) Communications Services: in-house print shop & maintenance (1 CO personnel) University Affairs Student Involvement Student Assistant, UA Programs Student Intern, Sustainability Programs Student Affairs: program/policy education, shared governance, leadership dev. (10 CO personnel) Legal & Risk Management bill ideas/analysis, legal counsel, insurance compliance, program liability (4 CO personnel) Human Resources: payroll, benefits, compliance, recruitment (3 CO personnel) Contracts & Purchasing: contract resources & negotiation (2 CO personnel) Executive Committee Areas of Chancellor’s Office Interaction

Personnel Summary Average Number of Employees by Budget Size for Nonprofits: Nonprofit Budget Size:Average Number Employees* Up to $499,0004 $500,00 to $999,99912 $1,000,000 to $2,499,99918 $2,500,000 to $4,999,99938 $5,000,000 to $8,999,99978 Data sourced from the Center for Nonprofit Management, Compensation & Benefits Survey 2013, Southern & Central California. *Staff size is the sum of regular full-time and part-time employees. Current full-time staff: 6 total Long term growth: 2 additional full time, plus 5 part-time staff or student assistants University Affairs Director $60-70k salary, +benefits* Leg. Advocate & Policy Director$60-70k salary, +benefits* Gov. Affairs Student Assistant/Intern$10-20k wages* Graphic Design Student Assistant $10-20k wages* University Affairs Student Assistant$10-20k wages* Sustainability Student Assistant/Intern $10-20k wages* Administrative Student Assistant $10-20k wages* Approx. $205k salaries & wages, $39k benefits payroll taxes Minimum additional staff needed for fully independent operations: 6 Risk Management, Legal, & Contracts $60-70k salary, +benefits* Human Resources & Benefits$60-70k salary, +benefits* Financial/Accountant$50-60k salary, +benefits* Payroll technician & accounting $40-50k salary, +benefits* IT Services & Web Development$60-70k salary, +benefits* Student Affairs $50-60k salary, +benefits* Approx. $350k additional salaries (in addition to $205k), $105 benefits & payroll taxes *Salaries ranges based on state employee classification ranges & Center for Nonprofit Management 2013 Compensation & Benefits Survey

Board of Directors Executive Director Asst. Executive Director & Chief Governmental Officer Legislative Advocate & Policy Government Relations Coordinator Student Intern, Government Affairs Sr. Manager, Finance & Administration Administrative Coordinator Student Assistant, Administrative Accounting/Finance general ledger, banking, audit, investing Communications & Graphic Design Specialist Student Assistant, Graphic Design IT Services & Web Development Server, Web, Infrastructure, Security University Affairs Student Involvement Student Assistant, UA Programs Student Intern, Sustainability Programs Student Affairs Liaison to CO, University Affairs Policy & Programming Risk Management & Contracts Administrator Contracts, Procurement, Legal, Risk Management HR Administrator payroll, benefits, compliance/legal, recruitment, contracts Administrative: Payroll processing & additional accounting/admin duties Executive Committee Independent Organizational Chart

Operational Summary CO Trust Fee: 2% of revenues, $31k budgeted for Contractual/Equipment areas of need, approximately $180k annually ADP or other payroll company (in lieu of specialized software, bank transactions, & IT maintenance) $20-30k annually Accounting/Banking Software, IT support $10-15k annually Loss of travel contracts, increase travel budget 25% or $50k annually Increase legal retainer, $10k annually IT Equipment – outsource server & data storage, IT support, $10k annually Long Beach office Rent: Rentals $50-60k annually in rent, utilities, parking Contracts & Procurement: hosting of July Orientation $15-20k value compared to hotel rates