Freeze the Footprint Update March 25, 2014 Presented for Monja Vadnais Facilities & Infrastructure Division (MA-652) Office of Acquisition and Project Management (APM)

New OAPM FTF Point of Contact Mr. Ivan Graff Phone:

Freeze the Footprint (FTF) Background OMB Memorandum M-12-12, “ Promoting Efficient Spending to Support Agency Operations ”, 05/11/12 - Section 3: Freeze the Footprint (FTF) Management Procedures Memorandum (MPM) , “ Implementation of OMB Memorandum M Section 3: Freeze the Footprint ”, 03/14/13 - All Chief Financial Officers Act Executive Branch Departments & Agencies - Total square footage of domestic office & warehouse inventory shall not increase compared to FY2012 baseline - OMB & GSA will annually monitor 3

FY 2013 DOE Status – by Program 4 FY 2012 BaselineFY 2013 Final (Square Feet) PRGM GSA OAs DOE Owned & LeasedTotalGSA OAs DOE Owned & LeasedTotalFTF Balance EE 70,786411,951482,73791,808411,951503,75921,022 EM 587,3849,328,6269,916,010582,3209,316,7999,899,119-16,891 FE 68,215986,0721,054,28766,508983,1191,049,627-4,660 FERC 508, HS 013, IN 15, , ,818 LM 091, ,705 3,018 MA 1,819,30516,8241,836,1291,695,40119,4691,714, ,259 NE 01,171,585 01,142, ,389 NNSA 276,20211,632,99911,909,201274,66610,988,85311,263, ,682 NR 01,402,206 01,553, ,858 PA 551,4981,482,0722,033,570545,4651,772,4872,317,952284,382 SC 136,1535,162,1265,298,279166,4035,265,0565,431,459133,180 Total 4,033,96731,699,84635,733,8133,944,17731,561,39735,505, ,239

FY 2013 Civilian Agency Summary 5 Agency 2012 FTF Baseline (SF) 2013 FTF Total (SF)% Change from FY12 to FY13 GSA6,665,6846,002, % DHS48,392,55345,773, % Treasury29,992,02428,970, % Commerce11,837,10211,487, % NASA15,714,44715,340, % Interior42,869,11241,871, % Agriculture35,928,77435,245, % EPA5,906,8475,808, % SBA1,374,6441,352, % SSA26,367,25326,031, % Defense336,243,186332,204, % OPM1,329,1811,319, % HUD3,291,6363,267, % Energy35,733,81335,505, % Justice48,472,79548,458, % Education1,563,6411,567, % State (USAID)786,259789, % NSF1,192,5441,197, % Transportation12,975,74413,033, % VA28,868,20929,125, % Labor6,942,5097,005, % HHS19,716,20319,924, % State6,837,6537,142, % NRC1,170,2421,410, % Total730,172,055719,836, %

FTF Square Footage Reductions Preliminary analysis has shown that the causes include: - Offsets by declaring space excess to GSA - Disposal of unneeded space - Changing the real property use of an asset from office or warehouse building (in FY12 baseline) to a real property use not subject to the FTF policy - Returning unneeded Occupancy Agreements (OA) space to GSA 6

FTF Square Footage Increases Preliminary research and analysis has already shown that some of the reasons include: - Re-measurement of existing space although no additional space was acquired - Projects already underway (lease procurements or under construction) before the FTF policy but not occupied until FY13 - Growth in mission related functions or a Congressionally mandated initiative that increases space requirements - Comprehensive inclusion of BPA assets 7

Next Steps – DOE Internal March 7 – FTF Update Memo Issued April 9 – Data Updates - Facilities Information Management System ( FIMS) data: Estimated Disposition Year – FY14 to FY16 GSA Report of Excess Submitted Date - Anticipated Asset Information Module (AAIM) data: Planned acquisitions (includes leases and occupancy agreements) and building additions – FY14 to FY16 - Where anticipating a net increase (in any of FY14 to FY16) : A narrative on compensatory actions planned April 23 – Draft Update May 7 - Annual Agency Evaluation days after FRPP submission 8

NEW TOPIC President’s Management Agenda FY 2014 and Beyond

Next Steps – FRPC / FRPP – 2014 Metrics Phase 1 (2014) – Office & Warehouse: - Current SF as a percentage of FTF baseline SF (existing data) - Rent per SF (w/o security costs) (existing data) - O&M cost per SF (FRPP O&M definition; existing data) - Space utilization SF/person (office) 10 Draft / Preliminary

Next Steps – FRPC / FRPP – 2015 Items currently discussed for FY Total cost of ownership (owned and leased; life cycle cost analysis through ASTM E917-13) -Build-out cost per SF leased space only - new space, renovations, etc. -Total real property spend per year -BTU per SF (where available) 11 Draft / Preliminary

Questions? 12