Orientation to ISIS-SWIS Individual Student Information System – School-Wide Information System (ISIS-SWIS) University of Oregon PBIS Applications Training Team, February 2013

Agenda: 1.Purpose of ISIS-SWIS 2.The Story: Introduction to the Demonstration School 3.Navigation 4.Module Activities a)ISIS-SWIS Demo Account Exploration Orientation to ISIS-SWIS

Goals:  Describe the purposes and functions of ISIS-SWIS  Provide guidance for navigation of the ISIS-SWIS demo  Define how ISIS-SWIS is used by administrators, coordinators, school teams, and ISIS-SWIS Facilitators Orientation to ISIS-SWIS

The School-Wide Information System (SWIS) is a web-based decision system designed to help school personnel use office referral data to monitor progress of school-wide and individual student interventions. CICO-SWIS is a decision system for targeted or group-based interventions for students needing additional support beyond the Universal or Tier I system. ISIS-SWIS is a decision system for students requiring more intensive and individualized supports for academic, social or mental health services. Where does ISIS-SWIS fit?

Purposes of ISIS-SWIS

What is ISIS-SWIS? Individual Student Information System ISIS-SWIS is an application within the SWIS Suite designed to coordinate and monitor individualized student support. ISIS-SWIS allows teams to:  Define, organize and communicate with team members  Coordinate assessment, support plan development, and related documentation  Define data collection measures  Collect, summarize and report data on both fidelity of plan implementation and student outcomes  Provide administrators and coordinators with summary information for decision-making.

 Teams  Team Coordinators  Facilitators/Coaches  Administrators Who Uses ISIS-SWIS

Individual Student TeamCoordinator of Team 1.Assessment and support planning 2.Implement and monitor support plan 3.Team decision making and communication 4.Target areas in need of staff training or coaching 5.Student data collection and evaluation 6.Fidelity/team data collection and evaluation 1.Establish team roles 2.Liaison between School-wide Tier III Support Team, Individual Student Teams, and families 3.Manage decisions related to individualized plan and changes to plan 4.Monitor individual student progress 5.Monitor fidelity of plan implementation Who uses ISIS-SWIS? Individual Student Support Teams

Individual Student Support Team C Individual Student Support Teams use ISIS-SWIS to collect and organize: Team members Documents Fidelity data Outcome data

Student Individual Student Support Team C Student Individual Student Support Team C Student Individual Student Support Team C Coordinator C Coordinator of Student Teams

Purpose: Define team. Monitor and communicate with Individual Student Team members Purpose: Manage assessment information, Individualized plan (and plan changes), Team meeting minutes, Other documents as needed Purpose: A) Develop fidelity and outcome measures B) Collect data C) Display data for decision-making

Purpose: Define current status of individual student supports.

Who uses ISIS-SWIS? School-Wide Tier III Support Teams School-Wide Tier III TeamAdministratorFacilitator/Coach 1.Monitor progress for students receiving Tier III support (outcome and fidelity) 2.Target areas in need of staff training or coaching 3.Communication with Individual Student Team, Coordinators and school staff 1.Participate in and support School-Wide Tier III Support Teams 2.Communicate with and support Coordinators and Individual Student Support Teams 3.Monitor Tier III support system implementation (ISIS- SWIS School-wide Report) 1.Support Administrators, Coordinators and Teams 2.Liaison between school and district/region 3.Monitor and support Tier III system implementation 4.Monitor and support ISIS-SWIS implementation 5.Target areas in need of staff training or coaching

Coordinator C C C School-Wide Tier III Support Team Administrator General Educator Custodial Staff Counselor Specialist Teacher Aide District Coach School-Wide Tier III Support Team ISIS-SWIS Facilitator District Coach

RoleDescriptionISIS-SWIS Access ISIS-SWIS Facilitator A certified ISIS-SWIS Facilitator is someone within the region/district who can provide technical assistance for coordinating the implementation and evaluation of individual support. SAMI Access Account and User Management Coordinator Management Coordinator Access to all Student Files ISIS-SWIS Coordinator(s) An ISIS-SWIS Coordinator is someone at the school who manages individualized student support teams. This person completes the Swift at ISIS-SWIS training with the ISIS-SWIS Facilitator. Coordinator Access  Add/Edit Assigned Student File(s)  Person Management  Add/Edit Measures  Add/Edit Team Members  Add/Edit Documents  Data Entry  Reports School-Wide Read-Only User A School-Wide Read-Only User is an administrator, coordinator, coach or evaluator who needs access to both school-wide and individual student reports. Read-Only Access School-Wide Reports Read-Only Access to all Student Files ISIS-SWIS User(s) An ISIS-SWIS User is an individual student support team member who needs access to one or more student files (documents, data, team member information). The team member may enter individualized support data and/or generate reports for one or more students in ISIS-SWIS. Access level should be identified based on tasks assigned. During initial implementation of ISIS-SWIS, all users should attend the Swift at ISIS-SWIS training with the facilitator. After implementation, users may be trained by coordinators. Full Access  Assigned Student File(s)  Add/Edit Documents  Data Entry  Reports Read-Only Access  Assigned Student File(s)  Documents (View)  Team Members (View)  Reports Other Team Members An ISIS-SWIS Team Member is someone identified as a participating member of a student’s support team. A team member who does not have an additional role of coordinator or user will not have access to ISIS-SWIS. No Access

RoleDescriptionISIS-SWIS Access ISIS-SWIS Facilitator A certified ISIS-SWIS Facilitator is someone within the region/district who can provide technical assistance for coordinating the implementation and evaluation of individual support. SAMI Access Account and User Management Coordinator Management Coordinator Access to all Student Files ISIS-SWIS Coordinator(s) An ISIS-SWIS Coordinator is someone at the school who manages individualized student support teams. This person completes the Swift at ISIS-SWIS training with the ISIS-SWIS Facilitator. Coordinator Access  Add/Edit Assigned Student File(s)  Person Management  Add/Edit Measures  Add/Edit Team Members  Add/Edit Documents  Data Entry  Reports School-wide Read Only User A School-wide Read Only User is an administrator, coordinator, coach or evaluator who needs access to both school-wide and individual student reports. Read-Only Access School-wide Reports Read-Only Access to all Student Files ISIS-SWIS User(s) An ISIS-SWIS User is an individual student support team member who needs access to one or more student files (documents, data, team member information). The team member may enter individualized support data and/or generate reports for one or more students in ISIS-SWIS. Access level should be identified based on tasks assigned. During initial implementation of ISIS-SWIS all users should attend the Swift at ISIS-SWIS training with the facilitator. After implementation users may be trained by coordinators. Full Access  Assigned Student File(s)  Add/Edit Documents  Data Entry  Reports Read-Only Access  Assigned Student File(s)  Documents (View)  Team Members (View)  Reports Other Team Members An ISIS-SWIS Team Member is someone identified as a participating member of a student’s support team. A team member who does not have an additional role of coordinator or user will not have access to ISIS-SWIS. No Access Access defined through SAMI by ISIS-SWIS Facilitator Access defined through ISIS-SWIS by Student Team Coordinator

Readiness Requirements ISIS-SWIS

 Administrator  Coordinators/Case Managers  Tier III Team Leader/Coach The readiness process and Swift at ISIS-SWIS training will run more smoothly if all of these roles are included from the start. Who to Include In Readiness Discussion

The nine readiness requirements are divided into four feature areas. 1.Implementation Capacity 2.Coordination Capacity 3.Individual Student Support Practices 4.ISIS-SWIS Data Use Nine Readiness Requirements

Welcome to Demonstration School An ISIS-SWIS Facilitator’s Journey

1.Complete Readiness Tasks. 2.Submit License Agreement and School Information Form. 3.Set Up for Swift at ISIS-SWIS Training. 4.Conduct Swift at ISIS-SWIS Training. 5.Provide Follow-up Support. 6.Maintenance. 7.Annual ISIS-SWIS Facilitator Boosters. 8.ISIS-SWIS License Renewal Process. ISIS-SWIS Facilitation – 8-Step School Set-up Process

The SWIS Demo School in the Demo District currently serves 500 students in grades PreK-8 th. They implemented SWIS 2 years ago and added CICO-SWIS at the beginning of last school year. They saw the ISIS-SWIS video at and they want it! The School

The school-wide Individualized Positive Behavior Support (IPBS) team needs a better way to monitor implementation fidelity and student progress. The IPBS team consists of a team leader, administrator, 2 special educators, the school counselor, a teaching assistant, and a general educator. The team supports 10 students on average. Tier III Support Team

ISIS-SWIS Readiness Checklist Individual Student Intervention System School: SWIS Demo School ISIS-SWIS Facilitator: Clark Kent Date: Today ISIS-SWIS Requirements Data Source Tasks to Complete Who/ When Date of Completion Implementation Capacity 1. School has an ISIS-SWIS Facilitator and a signed ISIS-SWIS License Agreement. ISIS-SWIS License & School Information Form Finish Readiness & then complete License Agreement 2. Process/materials exist for orienting staff, students, families, and others to the individual student support practices (as needed). Written materials Coordination Capacity 3. Coordinator(s) within the school is/are identified and can consistently : a.Monitor the status of the system of support across individual interventions/students b.Manage student support teams/plans with ISIS-SWIS data c.Set up and monitor ISIS-SWIS student files d.Serve as a liaison between team, students, staff, and families Administrator/ Coordinator interview Today’s Date 4. A representative team meets regularly to develop and manage individual student supports across the school. Team Roster & Meeting Schedule Today’s Date Individual Student Support Practices 5. School is implementing individual student support with documented guidelines/processes for: a.Individual student support identification and eligibility b.Individual student/family notification, progress monitoring and ongoing communication c.Individual student support assessment d.Individual student support intervention planning e.Individual student support evaluation Written guidelines ISIS-SWIS Data Use 6. A 3 hour Swift at ISIS-SWIS training session is scheduled for 1-3 ISIS-SWIS Coordinator(s), Individual support coach, and 2-3 ISIS-SWIS Users; conducted by the ISIS-SWIS Facilitator. Specific date, time, location, computers, internet Scheduled for 8/4/12 7. ISIS-SWIS data entry staff and data entry time are identified to enter student data at least twice per week. Data entry & report generation schedule 8. Schedule and assignments for ISIS-SWIS report generation are defined. 9. Team is willing to use parameters of student file set-up and data entry within ISIS-SWIS. Coordinator interview Student File Set-Up Checklist Today’s Date

Readiness Tasks 2 & 5 School-wide Tier III System Documentation

Readiness Tasks 2 & 5 School-wide Tier III System Documentation continued…

Readiness Tasks 2 & 5 School-wide Tier III System Documentation continued…

Readiness Tasks 2 & 5 School-wide Tier III System Documentation continued…

ISIS Facilitator asks Nana Bean to complete and sign page 6 of the license agreement to certify that the school agrees to the license and readiness requirements. Nana Bean Today

Forms to submit Nana Bean Today

Brian Bender Brian is a creative and thoughtful eighth grader with a history of academic and behavioral problems in the classroom. Students Carly Johnson Carly is in fourth grade. She enjoys music and being with friends and family. Carly has an IEP with academic and self-care goals. Most of Carly’s instruction is provided in a special education classroom, but she spends part of each day in a general education setting.

 Margie Rose (Special Education Teacher, Coordinator) Brian’s Individual Support Team  Patty Bender (Parent)  Joe Binder (CICO-SWIS Advisor)  Kathy Holland (Math Teacher)  Stuart Rice (Reading Group)  Frank Stevenson (Science Teacher)

Carly’s Individual Support Team  April Stone (Special Education Teacher, Coordinator)  Carl Johnson (Parent)  Janice Bowman (Fourth Grade Teacher)  Bert Bobbsey (Morning Aide)  Amy Arnolds (Afternoon Aide)

ISIS-SWIS Navigation

On a 0-5 scale (0=low, 5=high) What is your confidence level in: 1.Providing an overview of ISIS-SWIS? 2.Explaining the purpose of ISIS-SWIS? 3.Describing how ISIS-SWIS fits within PBIS Applications? 4.Navigating the main pages within the ISIS-SWIS demo account? Module Poll Questions