Facilities Incident Notification

Reporting Requirements All employees are required to report immediately any incidents, accidents, or major equipment failures that have no redundancy and that have a direct or indirect effect on science or the site as soon as they become known. This includes injuries. This process is designed to: Promote employee safety throughout LBNL Minimize disruptions to the laboratory community Maximize response time for failing equipment Aid Facilities Management to meet reporting requirements

We need to take care of each other 2. DOE requires the notification of incidents in a timely manner - <2 hours Why We Report 1. To protect our co-workers

Report Immediately - Don’t Delay Relay what information you have at the moment – Describe: What – The event or condition Where – Building, floor, room, road, etc. When – Day, date, time, etc. – Don’t wait to see how things “develop ”

What Do We Report Any failure of a service, system, and/or utility that has no redundancy and has a direct or indirect effect on science or the site All injuries other than minor first aid

Examples Some examples for reporting – All injuries including all electrical shocks (not minor first aid) – Motor vehicle accidents – All permit violations (Penetration, LOTO, Environmental, Hot work, Fall Protection, etc.) – Utility failures (Electrical, Water, Natural Gas, etc.) for which there is no redundancy – Significant equipment failures – Hazardous energy, Hazmat, or shipping violations

– Building Evacuations – Emergency Situations (fires, explosions, toxic gas alarms or releases) – Chemical spill or exposure (includes radiological) – Water into storm drains – Minor safety hazards must still be corrected and/or reported but not through this process – This policy does not replace “Stop Work” for imminent danger Examples

Who to Report To Immediately contact the Work Request Center Call ‘911’ first if appropriate Don’t Wait to see how things develop-call

After Hours-Who Ya Gonna Call Between 4 pm and 7:30am Notify the lead Plant Maintenance Technician Call ‘911’ first if appropriate Don’t wait to see how things develop-call

What Happens Next Work request will take and relay information Fact finders are dispatched - Promotes appropriate and rapid deployment of responders, or repair teams Management notified - Management team makes DOE notifications as necessary

Reporting is Required and Appreciated Over reporting is expected and OK! Facilities Policy and Procedure EMRG

Questions? Don’t forget to the sign roster!