Connect the Docs Presented By Barbara Carter, State Registrar Office of Health Policy, Statistics, and Informatics Minnesota Center for Health Statistics.

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Presentation transcript:

Connect the Docs Presented By Barbara Carter, State Registrar Office of Health Policy, Statistics, and Informatics Minnesota Center for Health Statistics June 8, 2005 NAPHSIS/VSCP Project Directors Joint Meeting

get connected!

Minnesota Approximately 4,100 of the 17,442 Licensed Physicians Provide Cause of Death

EDRS Participants Total to Date 1,243

Communication Efforts  Minnesota Medical Association  Special Report: Sharon Hammer, “Electronic Collection of Birth and Death Records”, Minnesota Medicine, A Journal of Clinical and Health Affairs.  Word of Mouth

Communication Efforts  Cold Calling  Memo-included with death worksheet  Referrals from Funeral Directors  Medical Examiners and Coroners Association

Communication Efforts  MDH/OSR Website  Articles Published –MN Academy of Family Physicians Newsletter –MN Medical Group Management Association Newsletter  Association Bulletin Board –MN Academy of Family Physicians  CLINICS, CLINICS and more CLINICS

Ongoing Communication Efforts  Cold Calling  Referrals –Funeral Directors –Local Registrars –Other Physicians –Clinic Staff  Updated memo-“Get Connected”

Contacting Clinics-What We’ve Learned  Call: After 12 PM Monday & Before 12 PM Friday  Make contact in Spring, Winter and Fall  Make multiple follow up calls  Expect it will take several weeks before they agree to “Get Connected”

Resources  Dedicated staff to recruit system participants  Buy-in from Medical Examiners and Coroners  Dedicated staff to assist in implementation and training

New Communication Efforts  University of Minnesota, School of Medicine Using an EDR Providing cause of death  Identifying a physician that will be a spokesperson for the EDR.  Surveying physicians as to why they are not online.  Promotional Giveaway-Trip to Hawaii ( budget dependent – perhaps a tour of your office instead?!)

got connected!