Meeting Madness Running a Great Meeting

Why do we have meetings?

➢ Build Relationships ➢ Reach Conclusions ➢ Make Decisions ➢ Get The Whole Team on the Same Page ➢ Delegate Tasks/ Leave with Assignments

Bad Meetings

Good Meetings *Page 30 in your manuals

Discuss in your small groups: 1.What do you think are the most important aspects of planning a meeting? 1.What do you think are the best methods for engaging everyone at your meeting? 1. What do you think are the best ways to follow up with members after a meeting?

What do you think are the most important aspects of planning a meeting?

Planning a Meeting ➢ Know the Objectives of Your Meeting ➢ BE ORGANIZED ➢ Involve Others ➢ Create an Agenda ➢ Think About Location ➢ Think About the Time ➢ Include Ways for People to Participate and Talk ➢ Respect Other People’s Time

What are the best methods for engaging everyone at your meeting?

Method for Engaging ➢ Arrive Early ➢ Make sure the room is set up how you want it ➢ Make the meeting fun! ➢ Sign in sheets ➢ Ask questions ➢ Incorporate different styles ➢ Consider your body language ➢ Switch it up! Try not to have one person lead the entire meeting ➢ When time is up, move on! ➢ Delegate Tasks! ➢ Group Huddle

Bewares.. things to look out for

Bewares! 1. Hijackers! -when meeting time is being taken up by one participant ➢ What to do: Be firm and clear- “ We appreciate your contributions, but right now we are looking for input from others before making a decision” 2. Boredom! ➢ What to do: ○Include activities ○Add fun videos and games ○Ask for input on how to make meetings more exciting 3. Lecture! ➢ What to do: ○Make sure you are involving people in your meeting

What are the best ways to follow up with member after a meeting?

Follow Up ➢ Actually do the follow up! ➢ Assign someone to do the follow up every week ➢ Check in with members who have missed a few meetings in a row ➢ Check in with new members ➢ Send reminders

Questions?