VP Quarterly Report on Strategies Q3 – 2015/16 VP: Carol Klassen – Knowledge & Technology Services Multi-year Plans: - IT/IM/Equipment Multi-year Plan - Academic & Research Multi-year Plan Vision: Healthy people, families and communities.

Portfolio Overview Information Technology Research & Health Information Services Clinical Engineering Academic Health Sciences

Multi-year Strategic Plans VP is Leading on: IM*/IT*/Equipment Multi-year Plan Research/Academic Multi-year Plan *IM - Information Management *IT - Information Technology

IM/IT/Equipment Multi-year Plan Provincial Outcome By March 31, 2017, all infrastructures (information technology, equipment & facilities) will integrate with provincial strategic priorities, be delivered within a provincial plan and adhere to provincial strategic work Improvement Target By March 31, 2016, have delivered results on 3 high impact capital areas that address high risk for critical failure using alternative funding/delivery options. By March 31, 2016, common criteria and options for investing are used to vet all capital investments.

2015/16 RQHR Outcome Measures 1. Key projects on schedule – Milestone Chart 2. Responsive support services # of Users of SunRise Clinical Manager Turnaround time for discharge summary # of unplanned repair/replacement of critical equipment 3. Multi-year Plan for Equipment Replacement IM/IT/Equip Multi-year Plan

IT/IM Key Strategies Vision IT/IM: Better health by empowering patients and enabling providers with the right information at the right time through a provincially standardized system that is sustainable and secure Key Strategies –Supporting Patient and Family centred care –Connecting care across the Region and integrating with the provincial E.H.R. –Advancing clinical decision supports for safer care –Turning data into actionable information –Ensuring system integrity and usability

Provincial Outcome Measure

Project Status as of January 2016

Turnaround Time for Discharge Information to be available for Follow-up Care Area (Target in Days) As of January 29, 2016 Priority (1) Discharge Summaries (2) Operative Reports (2)  6 Days Non-priority (7)  7 Days RGH Turn Around Times for Transcription

# Days Chart Not Available for Dictation [RGH Health Records Department]

Number of Open Work Orders – Clinical Equipment [2013 to current]

Bed, Lift, Transfer Device Preventative Maintenance

Status of Strategy Implementation – Successes Clinical Engineering Improving reliability of Clinical Equipment Bed, Lift, Transfer Device maintenance completed for W.R.C. and rural sites Provincial rollout of new dialysis machines for southern half of Sask., was completed except for Moose Jaw; Moose Jaw completed January 2016 New technology launch with MSU at Pasqua “EARS” Early Assessment and Response System”

Status of Strategy Implementation – Challenges & Risks High need and demand for services Staffing vacancies Chart completion by physicians still not meeting regulatory requirements

Next Steps – Clinical Engineering Continue to eliminate high-risk equipment preventative maintenance (PM) backlog, expand PM program to address backlog on non-critical systems and implementation of beds, lift maintenance program Rollout of new Hospira pumps

Next Steps – Information Technology  Begin CPOE investigation phase (evaluate current state of orders and physician ordering processes and determine high level resource requirements)  Complete Computrition upgrade (end Feb) and implement 1 st phase (Patient Flow) of Corporate Clinical Data Warehouse  Continue work to meet redefined project plan for ‘go live’ of the new Registration system in November 2016  Work with eHealth and other RHAs on establishing a unique and permanent provincial patient, provider and location identifier

Next Steps – Information Management Continue to work with physicians to eliminate backlog of chart completion to reduce wait for discharge summary information Expand capacity to reduce backlog of operative reports and non-priority dictation waiting more than target timelines for transcription Collect PQA data (pink sheets, dictation) Develop plan to eliminate duplication of electronic information in paper health record chart Support 3S Transcription project Develop plan to meet CIHI year deadline of June 30 th for all chart coding for 2015/16

RESEARCH and ACADEMIC Research/Academic Multi-year Plan

RQHR Outcomes & Improvement Targets By March 31, 2017 RQHR will: -Have the necessary infrastructure in place to grow patient oriented research -Enhance its role as an academic health science centre By March 31, 2016, RQHR will have confirmed strategies and multi-year plan to enhance patient oriented research and grow as an academic health science centre. Research/Academic Multi-year Plan

Vision/Strategy and multi-year Plan Research and Academic Health Science Centre Milestone chart(s) Increase research and academic contribution and visibility Impact measure showing value add to patient outcomes/experience of research 15% increase in use of Simulation Centre Research/Academic Outcome Measures

Status of Strategy Implementation Successes Discussions underway with College of Medicine regarding a new Affiliation Agreement with RQHR to support Regina campus

Status of Strategy Implementation – Challenges & Risks Challenges/Gaps/Risks Lack academic-RQHR agreements specific to research and academic partnerships Staffing vacancies Demands exceed current capacity

Next Steps  Work with College of Medicine to provide RQHR input into the affiliation agreement and vision/planning for development of Regina campus  Confirm potential projects for Sask Centre for Patient-oriented Research (SCPOR) support and support launch of the Regina SCPOR hub and approved projects  Continue development of research policies and procedures

QUESTIONS