1 Financials Advisory Board October 14, 2010

2 Office of State Finance Agenda Project Updates Welcome/Introductions Issues Feedback and QuestionsUpdates FAB Purpose

3 Office of State Finance Agenda Welcome/Introductions

4 OSF Advisory Group Contact Information Michael Grisser – Jennie Pratt – Laura Swingle – – Loren Turner – Ronney Maxwell – – Laura Lovell – –

5 Financials Advisory Board Members Travis MonroeTreasurer Suzen RodesneyDept of Mines Lisa McKimTourism Cindy HughesDPS Steve CoffmanConservation Commission Stacy WillisCommerce Lisa HayesReal Estate Comm. Grace BrownHealth Patrick FarrisDEQ Chelley HilmesODOT Marilyn CappsOPM Tina HicksCorrections Karen WallisODOT Mary ReznicekOSBI Eddie LeeRehab Jim AulgurCareer Tech

6 Office of State Finance Agenda FAB Purpose Welcome

7 Recap - Purpose of Finance Advisory Board Meeting Bi Monthly review of Financials improvement initiatives Communicate Plans, Status, and Issues Assist with review and ranking of priorities Communicate resource requirements Receive feedback and guidance Focus is on continuous improvement Communication/Feedback/Prioritization

8 Office of State Finance Agenda FAB PurposeProject Updates Welcome

Completed Projects Since Last FAB Tools Upgrade EPM 8.49 Schedule Budget 9

Multi Agency Business Services Opportunity Map Enterprise Service Automation Human Capital ManagementOtherSupplier Relationship Financial Management Supply Chain Mgmt Assets Time and Labor Pilot Higher Education Interface Asset Mgmt Pilot Scanning and bar coding Grant/Project /Contracts Rollout Expense Module Treasury GL AP Workflow eBill Pay Voucher Build Leave Request Approval Grants Provisioning Business Intelligence Financial Analytics Licensing Archiving Phase 2 Budget Govt Risk & Compliance Address Scrubbing Software e- procurement Inventory Mental Health Inventory Rollout Training Web Delivery Time and Labor Rollout Commitment Accounting Rollout Enterprise Learning - Rollout Strategic Sourcing- e- Supplier Rollout Financials Upgrade Apply Bundles 2011 Apply Bundles Pcard BOA trans Integrated Item Maintenance Deposits T&L Manager Self Service Pilot GPC ODOT Apply Bundles 2011 Employee Self Service Rollout Org Publisher Asset mgmt Rollout ConceptInitiationExecutionPlanningClose Backfill Developers T&L Mgr Self Service Rollout GPC Pilot – ODOC/DEQ ARRA Transparency HCM functionality Enhance T& L for Non b- weekly Openbooks Phase 3 E- Perfromance OSF/ODOT AR Billing Data Staging Area Inventory ODOT Vendor Registration EFT Remittance ODOT T&L MSS FFATA Transparency 3% Backup Withholdings Backfill Developers Peopletools 8.49 Asset mgmt ODOT GPC Pilot – OESC Treasury Module P-Card Module INV Implementati on Portal – PS Sign on Cons 10

11 Projects in Execution Delivery Schedule

12 Office of State Finance Agenda FAB PurposeProject Updates Welcome Issues

13 Issues Solutions 1) Time CORE team can commit to continuous improvement. There are numerous projects coming to conclusion in the next few months as well as calendar year end tasks. The next reporting period may be a little lighter for enhancement requests Solution – Make sure we estimate realistic workload Projections and prioritize appropriately

14 Office of State Finance Agenda FAB PurposeProject Updates Welcome Issues Updates

Application Enhancement Service Requests 15

16 # ESRs completed# ESRs not completed# unplanned completed January (FIN) February (HCM) March (FIN) 625 April (HCM) May (FIN) 354 June (HCM) July (FIN) 611 August (HCM) 1847 September (FIN) 905 October (HCM) November (FIN) December (HCM)

17 Updates – Completed Items Completed Items – Review List 9 Items to be completed in the new reporting period Status 9 items from list completed 0 items from list not completed 0 item completed after target date 9 total items completed

18 Update – 60 Day Target Items 60 Day Target Items – Review List Discussion – questions/proposed changes/clarification

19 Update – Watch Items List Watch Items – Review List Discussion – questions/proposed changes/clarification

20 Office of State Finance Agenda FAB PurposeProject Updates Welcome Issues Feedback and QuestionsUpdates