POLYTECHNIC OF NAMIBIA OFFICE MANAGEMENT & TECHNOLOGY ADMINISTRATIVE MANAGEMENT A (ADM710S) 2015

Principles of organising UNIT 6 WEEK 7

Read through the course outline to see if you have any questions. Read Pages 224– 228 in your textbook – Management principles, 5th Edition, Announcements week 7

TOPIC Reasons for Organising/Organising process OBJECTIVES To interpret and explain the Reasons for organising and the organising process

ORGANISING The process of creating a structure for the organisation that will enable its people to work effectively towards its vision, mission and goals

Learning Outcomes Define the following key terms: AccountabilityAuthority CentralisationChain of command span of management/control decentralized authority OrganisingCoordination responsibility organizational chart/design/structure authority departmentalization delegation divisional structure levels of authority job design line authority job enrichment staff authority job characteristics model centralized authoritypriority-determination questions

Introduction Process that creates a structure for the organisation Managers organise and deploy resources to achieve a mission and goal With plans and goals clearly formulated the organisation must decide how to organise resources optimally For plans to be implemented someone must perform the tasks to ensure goals are attained Organising is concerned with coordination of tasks and formal relationships between people who perform them No single best structure exist To find most suitable structure a good understanding of the principles of organising is important

Organising, organisation and organisational structure…..  Organising – process of creating structure for organisation for people to be able to work towards its vision, mission and goals i.e which tasks to perform, who will perform them (dividing up the work)and how tasks will be managed and coordinated  Organisation – end result of organising process  Design of organisational structure – dividing up the work, allocating responsibility etc  Organisational structure – the basic framework of formal relationships between responsibilities, tasks and people in the organisation  Graphic presentation = organisational chart and shows amongst other things authority and communication relationships between jobs and units

Reasons for organising Note: Plans devised and strategies formalised will not realise if resource are not properly deployed and activities suitably co-ordinated Leadership is not possible if authority and responsibility is not clear. Control is not possible if people do not know what tasks they are responsible for. Reasons……

Reasons  Allocation of responsibilities – who is responsible for what activity  Accountability – responsible employee expected to account for outcome of work directly under his control  Establish clear channels of communication- for effective communication  Resource deployment – organising helps manager to deploy resources  principle of synergy enhances the effectiveness and quality of the work  Division of work – workload divided into activities  Departmentalisation – related tasks and activities are grouped together for specialisation  Coordination – structure is responsible for creating a mechanism to coordinate

The organising process

Organising process Formulation of vision, mission, goals and strategy is point of departure Outlining the tasks and activities in order to achieve goals –job design Develop organisational design that will support the strategic, tactical and operational plans – grouping members, coordinate efforts, centralisation or decentralisation of decision making Control mechanism- org structure enable org. to attain mission and goals Note: Process should be guided by principles

Organizing Questions Questions for ManagersChapter Topic Who should departmentsChain of command; and individuals report to? organization chart How many individuals should Span of management report to each manager? How should we subdivide Division of labor; the work? departmentalization How do we get everyone toCoordination work together as a system? At what level should decisions Centralization vs. decentralization be made? of authority How do we organize to meetDepartmentalization our mission and strategy?

References Smit, P.J., Cronje, G. J., Brevis, T., Vrba, M. J. (2011). Management principles. A contemporary edition for Africa. (5th ed.). Cape Town, Juta. Robbins, S. P, DeCenzo, D. A. (2005). Fundamentals of Management: essentials concepts and applications. (5th ed.). New Jersey, Pearson Prentice Hall.

Read through the course outline to see if you have any questions. Read the course objectives for week 8. Reflect on assignment Read Pages 224 – 228 in your textbook – Management principles, 5th Edition, Attend to your assignment. Announcements week 7

Additional readings Patel, Vinod. Concepts and Issues in Management (2007). action?docID