Cooperative Print Archiving by Discipline Developing an Infrastructure to Sustain Scholarly Resources in Agriculture Amy Wood Center for Research Libraries

Project Goals Consensus-based cooperative archiving on a national level Focus on legacy print collections in the fields of Agriculture and Law Replicable models and a sustainable framework for archiving in other domains

Tangible Outcomes Web accessible information base providing data on title holdings, conditions, services Formal service agreements for archiving commitments Adaptable templates for service agreements and specifications for archiving provisions and levels of service

Project Scope Agriculture –Serials and government publications on agriculture, rural life and home economics published between 1820 and 1975 identified and microfilmed and digitized by USAIN program –Government documents identified by ASERL libraries

Implementation Phases 1.Assemble supporting information base 2.Document baseline archiving conditions and services 3.Create consensus on expanding archives and services 4.Develop and implement expanded archiving agreements

Phase 1: Assemble the Supporting Information Base Obtain existing metadata describing holdings of printed source materials and corresponding digital surrogates from project partners Enter data in web accessible central database –Summer 2011: CRL catalog –Summer 2012: Print Archives Preservation Registry (PAPR)

Phase 2: Document Baseline Archiving Conditions and Services Compile detailed information on integrity of sample print (source) materials Determine or verify existing storage conditions Inventory existing services provided by holding institutions Link or add preservation information to bib and holdings information base

Develop options for improving preservation conditions, expanding services, increasing holdings Determine costs and implementation timetable for improvements Assess interest and obtain input from other interested libraries Phase 3: Create Consensus on Expanding the Archives and Services

Develop formal agreements specifying long-term archiving commitments of participants and compensation Convene relevant U.S. and foreign consortia and library organizations to broaden participation Implement and maintain necessary data, administrative services, communications platforms to support ongoing archiving. Phase 4: Develop and Implement Expanded Archiving Agreements

Success = Agreement on optimum terms and conditions for archiving of legal and agricultural print materials Significant increase in the number of legal and agricultural print materials archived Expansion of the number of libraries supporting the archiving of legal and agricultural print materials

Participation Provide records or data on print, microform and digital holdings of identified collections Provide information on archiving conditions and services and existing agreements Participate in webinars or teleconferences to develop five year plan for expanding current archiving and to formalize existing commitments

Timeline July 2011 – Confirm participants & set meeting schedule August 2011 – Obtain records of archived material Sept-Nov 2011 – Document preservation environments Sept 2011-March 2012 – Conduct planning meetings (web and one in-person) May 2012 – Present five year archiving plan for community approval June-Sept 2012 – Disseminate plan

Questions?

Project contact information: Amy Wood