Finally Federal! Exploring Projects Release 12.1 Larry Baugh Apps Ingenuity LLC April 19, 2010

Introduction Larry Baugh 11+ years Oracle Federal Financials Functional/Technical Experience Emphasis Areas: GL, Budget Execution, Fed Admin, AR, AP, Fed Reporting, PA, PO, iProc, Proc Contracts, XML/BI Publisher, Discoverer, SQL, PL/SQL, etc. Sample Federal Customers: USAF/USTC-DEAMS, DFAS, TMA, SDDC/MTMC, MSC, SBA, DOI-NBC (TDA, VCT, SSS, MCC, CSOSA/PSA), DOE-Nevada Test Site, US House of Reps, OPM, etc.

Agenda Project Agreements Enhancements Matching of Agreements to AR Advances and clearing revenue against the advance & driving proper accounting Date Effective and Sequential Consumption/Charging of Agreements/Funding (Tracking Revenue by Agreement ID) Federal SLA USSGL Transactions: Cost, Customer Orders, Revenue Expenditure Analysis Enhancements Supplier Cost Adjustments Enhancements Wrap-Up Additional Resources Presentation Goal: To provide a high-level introduction to new R12.1 Projects Concepts, Capabilities and Terminology with a focus on relevant topics to Federal Financials customers.

Agreement Enhancements

Agreements: 15 Additional DFF Segments These segments can definitely come in handy for storing customer agreement data that may need to be parsed out for interfacing, e.g. Federal Line of Accounting data Note: Attributes need to be enabled as of R12.1.

Matching AR Receipts to PA Agreement Advances AR Standard Receipts in ‘On Account’ Status can be applied to PA Agreements.

Matching AR Receipts to PA Agreement Advances You can apply multiple receipts to a PA agreement. You cannot apply the same receipt to multiple agreements.

Matching AR Receipts to PA Agreement Advances Once the Receipt is selected, click ‘Apply Receipt’.

Matching AR Receipts to PA Agreement Advances The Advance Amount on the Agreement is updated.

Matching AR Receipts to PA Agreement Advances The AR Receipt now reflects that the receipt has been applied to the Agreement as a Prepayment.

Matching AR Receipts to PA Agreement Advances To Unapply a receipt, simply click the ‘Unapply Receipts’ button and select the applicable receipt to Unapply.

Matching AR Receipts to PA Agreement Advances The Advance Amount on the PA Agreement is updated when the Unapply action is saved.

Tracking Agreement Fundings by Sequence R12.1 now allows for identifying the sequence in which agreements are charged against or consumed. When the customer is a Federal entity, this allows for exhausting agreements funded by older lines of accounting (LOAs) (e.g. Appropriations that could be cancelling soon), prior to more current LOAs.

This feature allows for controlling that related cost reimbursable and event transaction dates must be within the agreement start and end dates for agreement billing. In addition, you can bill transactions against the agreement for revenue and invoice if the full transaction amount can be funded. The billing sequence and effective dates for each agreement determine the order in which agreements/customers are invoiced for projects funded by multiple agreements. Date Effective Funds Consumption

Date Effective Funds Consumption can be configured at the Project Type or Project level

Federal Community: “Oracle, Can I please get some standard PA Budgetary Accounting Functionality?” “What?”……”Nope”……”Nope”……..…”Working On It”…....”OK Fine, Here”

FV: Federal Enabled Set to Yes to allow the Budgetary Accounting Entries

Creating PA Expenditure Accounting Entries w/SLA Projects Cost SLA Components are now included as seeded. These SLA Components may work in tangent with established PA AutoAccounting rules.

Enter PA Expenditures, e.g. Exp Batch, Interface Run PRC: Distribute processes Run PRC: Generate Cost Accounting Events Run PRC: Create Accounting Creating PA Expenditure Accounting Entries w/SLA Process flow of steps involved.

Creating PA Expenditure Accounting Entries w/SLA Entering PA Expenditures.

Creating PA Expenditure Accounting Entries w/SLA Running the required processes.

Creating PA Expenditure Accounting Entries w/SLA SLA Accounting Events and Journals are available via the new Accounting Inquiries menu.

Creating PA Expenditure Accounting Entries w/SLA Example SLA Journal.

Creating PA Expenditure Accounting Entries w/SLA Example GL Journal.

Creating PA Funding Entries w/SLA Projects Budgets SLA Components are now included as seeded.

Creating PA Funding Entries w/SLA The seeded Budget Event sources primarily leverage data from apps.pa_xla_bc_budget_lines_v.

Creating PA Funding Entries w/SLA The seeded Budget Event sources leverages CCIDs from the Budget Lines.

Creating PA Revenue Accounting Entries w/SLA Projects Revenue SLA Components are now included as seeded. These SLA Components may work in tangent with established PA AutoAccounting rules.

Integrating with the Budget Execution Module of Oracle Federal Financials When you create a baseline project budget, you can populate the budget execution interface table to integrate with the Budget Execution module of Oracle Federal Financials. When the profile option FV: Federal Enabled is set to Yes, the Project Budget Workflow process calls the Federal Integration Client Extension. You can modify the default logic supplied with the client extension to populate the Budget Execution Interface table with the appropriate values. You can have approval workflow notification sent to your Budget Execution analyst. Related Topics Federal Integration Client Extension, Oracle Projects APIs, Client Extensions, and Open Interfaces Reference Project Budget Workflow, Oracle Projects Implementation Guide Fed Admin Budget Execution Integration Per Oracle® Projects Fundamentals Release 12.1:

Expenditure Inquiry Usability Enhancements

AR Receipt Notification The AR Receipt Notification determines if project managers of projects receive notifications when AR Receipts are applied to customer invoices.

Improved Federal Accounting with Oracle Projects Release Neeraj Garg, Project Partners LLC, Monday, April 19, 10:45AM, Breakers L Other Related Sessions

Oracle® Project Billing User Guide Release 12.1 Oracle® Projects Fundamentals User Guide Release 12.1 –Integrating with Oracle Subledger Accounting (Ch. 12) Oracle® Projects Implementation Guide Release 12.1  Metalink (Misc Notes): – : EBS Release 12 RCDs – : RCD – RUP : Oracle EBS(Cumulative ) – : RCD – 12.1 – : Oracle Apps Doc Resources, Rel 12.1 – : Oracle Project Billing Release Notes, Release Note : Oracle E-Business Suite: Release 12 TOI Online Training Various R12 Blogs & R12 Apps Related Sites online Additional Resources

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