Databases – Part 2 Databases– Part 2 Lesson 5 & 6.

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Presentation transcript:

Databases – Part 2 Databases– Part 2 Lesson 5 & 6

Databases – Part 2 Starter 1 – Finding Information You use a query if you want to search for specific data in a database using specific search criteria. Discuss the different search criteria used in YouTube when searching for a clip? Why would you use the different search criteria?

Databases – Part 2 Starter 2 – Discuss the different types of Search Criteria Wild Card – Sometimes a field may contain more than one word. To find something specific you need to write a wildcard search. Like “* *” Like “* *” or “* *” BetweenBetween 01/01/2010 And 02/02/2012 Between 5 And 15 OrAdventure Or Horror NotNot “Horror” <90Less than <90 <01/01/2014 >90More than >90 >31/12/2014 >=90More than and equal to >=90 >=01/01/ *____Fields starts with 37 ____*37Fields Ends with 37

Databases – Part 2 Objectives To understand how queries can be used to search for specific data To understand the different types of search criteria required when searching for information. To understand the need to present information in a report format. To understand how calculations can be created in queries & Reports. Lesson Overview OutcomesTime Task 1Complete the Simple Queries and Report Task 2Complete the Queries and Report Calculated Fields Formulas in the Report

Databases – Part 2 Task 1 – Simple Query and Report Create a Report for the following scenarios. Remember before you create the report you must create the Query. Report 1: (Title: Amazon Sales) Show the following Fields only: Book Name, Author Name, Shop Name, Sold & Price Show only the records which include: ama222 (Amazon) Sort: Price: Descending Fits on a single page wide with a page orientation of Portrait (Ensure all labels are shown in full) Report 2: (Title: Virgin) Show the following Fields only: Book Name, Shop Name, Headquarters Author, Nationality Show only the records which include: vin343 & Fantasy Sort: Book Name: Ascending Fits on a single page wide with a page orientation of Landscape (Ensure all labels are shown in full) Report 3: (Title: Powell's Books) Show the following Fields only: Author Name, Book Name, Genre, Sold, Price & Online Show only the records which include: pow554 and Not Crime Sort: Book Name: Descending Fits on a single page wide with a page orientation of portrait (Ensure all labels are shown in full)

Databases – Part 2 Calculated Run Time Fields Enter New Calculated Run Time Field here New Stock Level:[Current Stock]+5 Name of new field Required Field in Square Brackets Number of Books Added to Stock +5 Calculated Run time is used when we have to calculate specific values using data from existing fields.

Databases – Part 2 Formulas in Report We can use a number of formula in the report to calculate values from fields including: Sum, Average, Count, Max, Min etc. Function Tool Selected Fields

Databases – Part 2 Formulas in Report (Design View) Label & Formula Use the label tool too add a label next to the formula. Label & Formula in Report View

Databases – Part 2 Task 2 – Advanced Query and Report Extension: Complete extension queries and reports Please Refer to the Video Tutorials Mobile Phone Insurance Make a query showing the following Fields: Book Name, Genre, Shop Name, Current Stock, Sale, Price & Author Show only the records which are not on sale and the shop name is Amazon. Sort: Current Stock: Descending Insert a new field called New Stock Level which is calculated at run-time – You need to add 5 to the current stock level. Produce a Report: Has a report title: New Amazon Stock Records Fits on a single page wide ---- Has a page orientation of landscape Calculate the Total Sum of the New Stock Level

Databases – Part 2 Plenary Task (Q&A) Peer Assess each others work and suggest possible improvements. Discuss the levels pupils have achieved for this task. Plenary – Refer to the Lesson Objectives Objectives To understand how queries can be used to search for specific data To understand the different types of search criteria required when searching for information. To understand the need to present information in a report format. To understand how calculations can be created in queries & Reports.