Utica College STUDENT EMPLOYMENT JOB ACCEPTANCE

WELCOME!! We welcome you to the Utica College Student Employment Program. The Office of Student Employment is located in Room 250 of Addison Miller White Hall. This orientation will guide you through our program and procedures. Employment at Utica College is not guaranteed. Students may have only ONE work-study job. Utica College student employees are hired at-will and may be terminated if circumstances warrant dismissal. Student employee positions, by design, are temporary positions. Therefore, student employees are not eligible for vacation pay, health benefits, sick time, overtime or unemployment insurance Academic Year

BEFORE YOU BEGIN Completed paperwork must be on file in the Office of Student Employment (Room 250 White Hall). 1. I-9 form (we need to see your ORIGINAL ID DOCUMENTS) 2. Federal and State Tax forms 3. Direct Deposit form (we strongly encourage students to use this benefit) 4. Application with UC address We have gone paperless! All Notice of Employments will be generated by the Office of Student Employment and sent to your UC address. When you receive your NOE please open it and click on the link. It will take you to the Job Acceptance page. This must be completed before you can begin working Academic Year

During the course of my Student Employment program at Utica College, I hereby acknowledge that I have access to information that is of a confidential nature, including but not limited to, medical records, financial information and student records, which are prohibited from disclosure under state and federal law. I hereby agree that I shall not transfer, disclose, discuss, copy or otherwise transmit, either verbally or in writing, or by electronic communication any information which I obtain during the course of my Student Employment, unless said disclosure or transfer is required as part of my performance of my duties and responsibilities. I further agree and understand that the information I obtain during the Student Employment program is to remain confidential and my failure to keep all information confidential will result in the disciplinary action, including but not limited to, suspension and/or expulsion under the student judicial code. STUDENT CONFIDENTIALITY AGREEMENT Academic Year

HONESTY AND STUDENT RESPONSIBILITY Falsification of timesheets will result in termination of your employment here at Utica College. If you are terminated you will not be allowed to work on campus for the remainder of the academic year. You must be in good academic standing to work. A minimum GPA of 2.0 is required. Security & Confidentiality Your account must be in good standing with Utica College before you can be processed Academic Year

STUDENT EMPLOYMENT ACCEPTANCE I understand I am responsible for completing all required documents as listed previously before beginning my work assignment at Utica College. Schedule - I understand that the supervisor is responsible for setting hours to be worked in conjunction with my class schedule. Once scheduled, it is my responsibility to work those hours unless other arrangements are mutually agreed upon between my supervisor and me. I agree to arrive at work on time and to contact my supervisor should it be necessary to be absent on my scheduled day. Resignation – I understand that if I should willingly terminate my employment, reject an offer of employment, or otherwise fail to earn the full amount in my fund; I will lose that portion not earned. In some instances, reassignments may be a possibility; however such requests may not be made to the Office of Student Employment until two weeks following the start date of the work assignment. Termination – I understand that I may be dismissed from the Student Employment program due to unsatisfactory job performance. Further, I understand that if I am terminated from employment due to failure to meet job expectations, I will not be placed anywhere for one year. I will be eligible to reapply for employment one year from the date of termination Academic Year

No more paper timesheets! Directions for webtime entry are on the SE website. Don’t forget to enter your bannerweb password when you submit your timesheet for approval. Webtime Entry is DATE DRIVEN Your timesheet must be completed and approved on time for you to get paid. You will only be able to submit the current pay period. You cannot submit or make changes to a previous time period, But you can VIEW past timesheets. COMPLETE AND SUBMIT YOUR TIMESHEETS ONLINE Know your alternate supervisor Academic Year

MANAGING YOUR HOURS You are NOT permitted to work once you have exceeded your fund allotment. It is the responsibility of both you and your supervisor to keep track of your remaining funds. (A BI-MONTHLY REPORT WILL BE GIVEN TO YOUR SUPERVISOR FOR THIS PURPOSE). Ask your supervisor about your remaining hours often. Student payroll is processed every 2 weeks. Click Here to View Pay Dates Academic Year

EMPLOYMENT DO’S AND DON'TS Do ask questions when you are unsure of something. Be sure to know the expectations of your employer. Do give sufficient notice if you need to call in absent due to illness or other reasons. Do not leave your cell phone on during working hours or use instant messaging while at work. No texting! Do not download inappropriate material from the web. Do be on time for work. Do not entertain your friends while you are working. Do dress appropriately for your job. No PJ’s, please! Once your work is complete, your supervisor may allow study time Academic Year

WHY CHASE YOUR MONEY? We strongly recommend Direct Deposit for all employees. Authorization forms can be picked up in our office or you can download the form on the UC Student Employment site. Bring a voided check or documentation from your bank with the bank routing number and your account number to our office. Your paystub will be ed to your UC address! IF YOU GET PAID BY CHECK, PLEASE BE SURE TO PICK UP YOUR CHECK from the department you work in! Academic Year

THANK YOU!! We thank you for your cooperation in making the Student Employment program of Utica College a success and hope you enjoy your work experience. As always, we are available for help if needed, or just stop by to say hello. Rebecca Sullivan, Student Employment Coordinator Office of Student Employment Room 250 White Hall Phone: Fax: Academic Year