RETENTION, TENURE, PROMOTION WORKSHOP Presented by the Faculty Affairs Office September 2012

Key Documents  Collective Bargaining Agreement : -- Articles 13, 14, 15  CSUCI RTP Policy: the current policy is SP 10-10:  Program Personnel Standards (including General Personnel Standards)  Business & Economics, Chemistry, Communication, Computer Science, Education, English, History, Library, Math & Physics, Nursing, Performing Arts, Political Science, Sociology & Anthropology, Spanish

The good news:  “Appointment to probationary status implies that a faculty member will eventually be granted tenure if his or her performance demonstrates levels of achievement as described in this document and those of his or her approved Program Personnel Standards” (SP 10-10)

Even more good news:  The rate of non-retention and tenure denials in the CSU was 0.91% in (most recent data available from the annual CSU Faculty Recruitment Survey).

Time Frame  Probationary Year: years at CSUCI plus service credit granted at time of appointment  Example: Hired effective with no service credit = 1st probationary year in  Example: Hired effective with 1 year credit = 2nd probationary year in  Example: Hired effective with 2 years service credit = 3rd probationary year in

Tenure  Normal timeline under CBA: candidate is reviewed for tenure in 6th probationary year  If granted, tenure is effective at beginning of 7th year of service  Promotion review is normally made at time of application for tenure  Tenure and promotion decisions are separate

Timelines  Faculty may apply for tenure and promotion at any time. Applications before the times specified by the Collective Bargaining Agreement are considered early.

During the Probationary Period  Faculty must be reviewed every year:  First year of service (1 st, 2 nd, or 3 rd probationary year) = a periodic review with an abbreviated portfolio as specified in Section L.3. of the policy  Performance evaluation for subsequent probationary years of review  The annual performance review results in retention; in the 6th probationary year you must be considered for tenure (and promotion)

Criteria  Teaching and/or Professional Activities  Scholarly and Creative Activities  Service  5 point scale:  5 Significantly Exceeds Standards of Achievement  4 Exceeds Standards of Achievement  3 Meets Standards of Achievement  2 Does Not Meet All Standards of Achievement  1 Does Not Meet Minimum Standards of Achievement

Criteria for Retention:  The goal of the RTP process is to assist faculty in developing productive careers and therefore qualify for tenure after their probationary employment.  To be retained during the probationary period, a faculty member is required to demonstrate progress toward tenure such that a positive tenure decision is likely.

Criteria for Retention:  Retention requires that the faculty member receive at least two “3—Meets Standards of Achievement” evaluations  One “3” must be in Teaching (Professional Activities for non-teaching librarians and counselors).

Criteria for Tenure:  Tenure requires that performance in two areas be rated at a “4—Exceeds Standards of Achievement”:  One “4” must be in the category of Teaching (professional activities for non-teaching librarians and counselors)  The other category (Service or Scholarship) must be rated at least at “3—Meets Standards of Achievement”

Promotion  Tenured faculty are normally considered for promotion in their 5th year in rank; promotion becomes effective with start of the 6th year (i.e., a tenured Associate is eligible to apply for promotion to Professor during the 5th year in rank)

Criteria for Promotion:  Promotion to Associate Professor and to Professor require that Performance in two areas be rated as “4—Exceeds Standards of Achievement”  One “4” must be in the category of Teaching (professional activities for non-teaching librarians and counselors)  The other category (Service or Scholarship) must be rated as at least “3—Meets Standards of Achievement”

Responsibilities of Faculty Members  The University shall provide each probationary faculty member with a copy of the RTP Policy at the time of initial appointment to probationary status. It is the responsibility of all faculty members to familiarize themselves with it.  Faculty members are encouraged to seek the aid of their program chairs, the Faculty Development Office, and/or their PPCs in understanding the University's personnel policies and in preparing their portfolios.  CI recognizes the responsibility of tenured faculty to act as mentors for faculty members who have not yet achieved tenure and encourages probationary faculty to seek out mentoring from tenured faculty in their own or other disciplines.

RTP Schedules  A: for development of the PDP. All new faculty except tenured full professors are required to submit PDPs (begins 1/25/13)  B1: for faculty in their 1st, 2nd or 3rd probationary year, in their first year of a 2-year probationary appointment, undergoing periodic review (begins 9/28/12)  B2: for reappointment of 1st & 2nd year probationary faculty (begins 9/28/12)

RTP Schedules  C1 Reappointment: 3rd probationary year (1 or 2 years service credit); 4th year (no service credit); 5th probationary year  C2 Reappointment: 3rd probationary year (no service credit) 4th year (1 or 2 years service credit)  C3 Tenure and Promotion  All begin 9/28/12

RTP Schedules  D: Old RTP Policy (SP 01-44)  No probationary faculty are under this policy  10 Tenured Associates retain the right to apply for promotion under this policy

Period of Review  For reappointment, the period of review is the period since the last submission of the portfolio for reappointment.  For reappointment in the 3 rd probationary year (or 4 th for faculty hired with one or two years of prior service credit), the period of review is the entire probationary period, including years for which service credit is granted.  For tenure, the period of review is the entire probationary period, including years for which service credit is granted.  For promotion, the period of review is the time spent in rank, including accomplishments during time spent at that rank at other four-year or graduate- degree granting institutions.  For tenure and/or promotion, a faculty member may include accomplishments prior to the period of review as part of the portfolio.

Portfolio  The Portfolio is referred to as the Working Personnel Action File in the CBA  It contains evidence of performance for the years under review, as well as various required forms.  The portfolio is compiled by the faculty member to be evaluated. It is the responsibility of the faculty member to be sure the portfolio is current and complete before it is submitted.  Evaluations, recommendations, and rebuttals, if any, are added at the various levels of review.  The portfolio is the basis for RTP evaluations, recommendations, and actions. The portfolio shall be in two parts—the main body and an appendix.

Contents of Portfolio  Reserved sections for evaluations and signature pages;  Checklist signed by the faculty member (see Appendix A);  A table of contents of the portfolio;  A table of contents of the appendix;  A copy of the approved Program Personnel Standards (PPS) or General Personnel Standards (GPS);  Approved Professional Development Plans (PDP)  The faculty member's current curriculum vitae that covers his or her entire academic and professional employment history;

 Teaching assignments for period under review—list of classes with briefly described relevant information, including new preparations, etc.;  For teaching faculty, evidence of teaching effectiveness may include evidence of assessment of teaching practices and students’ learning outcomes (optional);  For teaching faculty, a minimum of one peer review of classroom teaching from each probationary year  For promotion consideration of tenured faculty up for Full Professor, there is no standard for peer reviews of classroom teaching needed since tenure. Recommend at least two, since needed for Post-Tenure Review

The Three 1000-word Narratives  Three narratives that contain a concise self-assessment of accomplishments in the areas of performance in 1) teaching (professional activities for non-teaching librarians and counselors), 2) Scholarly & Creative Activities, and 3) Service  Must adhere to applicable university standards as stated in the RTP Policy and program standards as stated in the PPS  Not to exceed 1000 words each  Your rhetorical task in the narratives is to explain exactly how your accomplishments in each of the three areas satisfies the requirements set out in your program’s PPS, or the GPS

Appendix to Portfolio  copy of the table of contents of the appendix;  for teaching faculty, copies of syllabi for all courses taught during the period under review;  supporting materials directly relevant to the presentation in the portfolio and limited to the period under review. These may include items such as: copies of books, articles, essays, electronic materials, creative work, and others. Any or all of these may be presented in an electronic format;  (optional item) any other specific documentation of performance as required by the applicable personnel standards.

Periodic Review  Performed in the first year of appointment for any faculty member who has a 2-year probationary appointment, or for a reappointment review of 1 st and 2 nd probationary year faculty in their first year of service at CI  The Portfolio will only include:  a copy of the approved Program Personnel Standards or General Personnel Standards;  a current curriculum vitae;  one peer review of classroom teaching from the semester;  copies of syllabi for courses taught during the semester.

Tips on Portfolio Preparation  Norm is 3-ring binders  early probationary years --1 is probably enough!  Lots of tabs are good!  Colored sheets can separate items within tabs  Put your name on the spine  Please don’t put your CV and Tables of Contents in plastic page protectors. Those pages are removed from the Portfolio by Faculty Affairs staff, copied, and placed in your PAF (CBA 15.9).  Main principle: Make it EASY for reviewers!

Adding Material after the Portfolio is Submitted  If material that documents a substantial change in the status of an activity documented in the portfolio becomes available after the portfolio is declared complete, this material may be added with permission from the URPTC.  Before consideration at subsequent levels of review, material added to the portfolio shall be returned for review, evaluation, and comment to the level at which it was initially evaluated  No material may be added after 1/25/13

 Purpose: to give a faculty member at CI the opportunity to address specifically how, given her or his background, experience, and interests, s/he would meet the university’s and program’s (or programs’) requirements for tenure and/or promotion, and to receive feedback from the program and AVP(or appropriate administrator for librarians and counselors) on the plan.  It is intended to be a constructive learning process and not a formal agreement or contract. Professional Development Plan

 The Professional Development Plan (PDP) is the faculty member's agenda for achieving the professional growth necessary to qualify for retention, tenure and promotion.  The plan is required and will be prepared, reviewed, and approved by the end of the faculty member's first year of appointment.  It describes the activities and intended outcomes that the faculty member expects to achieve during the period of review for tenure and/or promotion eventually to full professor.  More focus and specificity is given to planning for the first two years, but the plan needs to address the entire period of review.

 PDP contains three narratives: teaching (professional activities for non-teaching librarians and counselors), scholarly and creative activities, and service.  Each narrative shall not exceed 500 words each.  These narratives shall describe the faculty member’s professional goals, areas of interest, resources required and accomplishments s/he expects to achieve in each of the three areas evaluated in order to meet the program standards for tenure and/or promotion. Professional Development Plan

The PDP is reviewed by  Program Personnel Committee (PPC)  Chair (if not on the PPC; if the PPS calls for Chair review)  AVP  Once approved: No subsequent revision of the Professional Development Plan is necessary. It is expected that faculty over the course of time may move into areas different than anticipated in this first year plan, but any changes should be addressed in the narratives describing faculty members’ actual work required as part of the Portfolio.

QUESTIONS?