1. Building Your Personnel Action Dossier
Reappointment, Tenure, Promotion Workshop
November 11, 2013
Dorothy H. Muller
ECU Office for Faculty Excellence

2. There are 6 parts to the PAD
maximum of 4” binder for contents
make a copy before you submit
attention is paid both to productivity since the date of hire, tenure or last promotion (whichever is more recent) and accomplishments over one’s entire career.
The Personnel Action Dossier (PAD) is a collection of documents and lists of accomplishments in summary form that provides a record of the accomplishments of a faculty member seeking reappointment, promotion, or tenure. A PAD is compiled in a manner described in The Faculty Manual and is submitted each time a personnel action for reappointment, promotion, or tenure takes place. Each PAD becomes part of the faculty member’s permanent personnel file and is not returned to the faculty member. (Comment about notebooks.)
Faculty Manual -

3. Important Parts of the faculty manual
Part IX - Tenure and Promotion Policies and Procedures and Performance Review of Tenured Faculty – formerly Appendices D and B
Part X – Personnel Action Dossier and Tenure and Promotion Schedule – formerly Parts XII and XIII;
Link to guidelines -

4. Tab 2 (B) - The Recommendations (Note reappointment, tenure
Parts of the PAD – Tabs 1, 2, 3
Tab 1(A) - The Cumulative Review (Sedona assisted) . Summaries of SOIS; SPOTS not to be included, see Provost and Faculty Chair memo; and Peer Evaluation; actual student opinion records and comments may be placed in Supporting Materials
Tab 2 (B) - The Recommendations (Note reappointment, tenure
and promotion information) .
Tab 3 (C ) – Record of Evaluations
Criteria for tenure and/or promotion set forth by the code unit
Copies of all written communications with the candidate on progress toward tenure, including annual evaluations over time period (Progress toward tenure letters and other personnel committee communications, etc.)
Records of annual evaluation meetings with unit administrator
Records of assigned teaching duties and responsibilities, including reassigned time
Records of annual discussion on criteria for evaluation of faculty performance
For final tenure decision, copies of communication with external reviewers and copies of external reviews, listing of documents reviewed.
Peer Review Evaluations and any responses

5. Parts of the PAD – Tab 4(D) Teaching
Tab 4 (D) – Supporting Materials (suggestions)
Table of Contents - for whole section or one for each of three parts: teaching, research, service
Section on Teaching –
Philosophy of Teaching (one or two pages; maximum of three)
List of courses taught, perhaps with a brief description of challenges/ rewards & terms taught
Objectives of teaching
Example(s) of course syllabus/syllabi
SOIS/SPOTS or other student input reports – Explain any aberrations and steps you have taken in addressing identified areas for improvement; note difficulty level and response rate if appropriate (SPOTS – voluntary; see memo); reflections; CATS
Example(s) of special assignments, projects, and/or other activities
Samples of student work evaluated; self-made student evaluations used
Example(s) of unsolicited notes or other feedback from students
Faculty development activity and reflection on growth (course redesign, problem-based, team-based, DE course, service learning, assessment efforts)

6. Parts of the PAD – Tab 4(D) Section on Research and Creative Activity
Introduction to your research agenda and reflection on your goals and accomplishments – how did you develop your research agenda? Discuss the breath and/or depth of your work? What have you done/plan to do? (philosophy of research and creative activity)
Selected example(s) of research and creative activity – citation information, report(s), article(s), photographs of work, link to materials
Overview of grant work and impact
Scholarship of Discovery
Scholarship of Teaching and Learning (SoTL)
Scholarship of Engagement
Development of Research Knowledge and Skills

7. Parts of the PAD – Tab 4 (D) Section on Service
Philosophy of Service and how you have pursued it
Examples of service accomplishments – professional (national, university, department), community, etc. (Servire Society, leadership, recognition)
Letters, materials, student comments, etc.

8. Parts of the PAD – Tabs 5 (E), 6 (F)
Tab 5 (E) – Other Material
Tab 6 (F) – Disagreements (may not have anything here)

9. Assistance is available
Workshops are provided on PAD, Peer Observation (DE and Face to FACE) and Sedona
See - for schedule

10. Review: Use the philosophy of teaching statement to (a) demonstrate that you have been reflective and purposeful about your teaching (b) communicate your goals as an instructor and your corresponding actions in the classroom, and (3) provide an opportunity to point to and tie together the other sections of your portfolio (ftad.osu). The Office for Faculty Excellence offers a workshop each year to assist.
Links:

11. UNC System Mission – Teaching as Primary Responsibility
The University of North Carolina is a public, multi-campus university dedicated to the service of North Carolina and its people. It encompasses the 16 diverse constituent institutions and other educational, research, and public service organizations. Each shares in the overall mission of the University. That mission is to discover, create, transmit, and apply knowledge to address the needs of individuals and society. This mission is accomplished through instruction, which communicates the knowledge and values and imparts the skills necessary for individuals to lead responsible, productive, and personally satisfying lives; through research, scholarship, and creative activities, which advance knowledge and enhance the educational process; and through public service, which contributes to the solution of societal problems and enriches the quality of life in the State. In the fulfillment of this mission, the University shall seek an efficient use of available resources to ensure the highest quality in its service to the citizens of the State.
Teaching and learning constitute the primary service that the University renders to society. Teaching, or instruction, is the primary responsibility of each of the constituent institutions. The relative importance of research and public service, which enhance teaching and learning, varies among the constituent institutions, depending on their overall missions.