© 2010 American Institutes for Research ® Virginia Early Warning System (VEWS) Tool Technical Training REFERENCE SCREENSHOTS January 5 & 12, 2010 National High School Center 1

© 2010 American Institutes for Research ® Contents Demonstration of the VEWS tool (slides 4-21) –Importing data (slides 12-14) –Assigning students to interventions (slides 19-21) Troubleshooting scenarios –Scenario 1: Classifying student demographic information for Disability, ELL, and Disadvantaged status (slides 22-28) –Scenario 2: Importing the wrong file type (slides 29-31) –Scenario 3: Saving student interventions data (slides ) 2

© 2010 American Institutes for Research ® Demonstration Demonstration of the VEWS tool (slides 4-21) Importing data (slides 12-14) Assigning students to interventions (slides 19-21) 3

DEMONSTRATION: VEWS Tool Introduction Screen 4

DEMONSTRATION: VEWS Tool Main Menu Screen 5

DEMONSTRATION: School Information Page 6

DEMONSTRATION: Tool Settings Page 7

DEMONSTRATION: Intervention Settings Page 8

DEMONSTRATION: Student Information Page 9

DEMONSTRATION: Pre-High School Risk Status Page 10

DEMONSTRATION: Student Performance Page 11

DEMONSTRATION: Importing Student Performance Data (1/3) 12

DEMONSTRATION: Importing Student Performance Data (1/3) 13

DEMONSTRATION: Importing Student Performance Data (1/3) 14

DEMONSTRATION: Student Risk Status Page 15

DEMONSTRATION: Year Total Indicators of Risk: Before the End of GP4 16

DEMONSTRATION: Year Total Indicators of Risk: After the End of GP4 17

DEMONSTRATION: Student Interventions Page No Student ID selected, showing all interventions assigned 18

DEMONSTRATION: Assigning Student to Intervention (1/3) Right-click a student’s name from the Student Risk Status Page and select “Assign to intervention…” 19

DEMONSTRATION: Assigning Student to Intervention (2/3) Student appears on Student Interventions Page 20

DEMONSTRATION: Assigning Student to Intervention (3/3) Click “Assign Intervention to Student,” select intervention program from drop-down menu, and fill in start and end dates 21

© 2010 American Institutes for Research ® Scenario 1 Classifying Student Demographic Information for Disability, ELL, and Disadvantaged status 22

SCENARIO 1 (correct): Adding a new category 23

SCENARIO 1 (correct): Identifying students with the new ELL status category on the Student Information Page 24

SCENARIO 1 (correct): Risk Indicator Summary Report showing data for new ELL status category 25

SCENARIO 1 (incorrect): Including “NO” as a demographic status category 26

SCENARIO 1 (incorrect): Students who are not ELL are identified as “NO” on the Student Information Page 27

SCENARIO 1 (incorrect): Risk Indicator Summary Report showing data for many students in the new “NO” category, and showing no students in the real not-ELL category 28

© 2010 American Institutes for Research ® Scenario 2 Importing the wrong file type 29

SCENARIO 2: Importing a comma delimited file, but selecting tab delimited file format 30

SCENARIO 2: No data is imported 31

© 2010 American Institutes for Research ® Scenario 3 Saving student interventions data 32

SCENARIO 3: Export button on student interventions page 33

SCENARIO 3 : Exporting student intervention data; choosing file type and file destination 34

SCENARIO 3: Closing the “Export Data” dialog box 35