Green Procurement & Sustainability Jaime Roth, OGS Kathy Macri, EFC Gina Smith, DMV Mary Ellen Mallia, SUNY Albany

By the Numbers  16,000 facilities  17,000 vehicles  815,000 tons of waste  Utility bill $600 M  Approximately $8 B in purchases

Procurement Professionals and Sustainability Coordinators Sustainability Programs Require Coordination of Purchasing and Contracts to:  Reduce waste  Recycle and compost  Reduce toxic chemical use  Reduce energy use, increase renewable energy  Conserve water and natural resources

Waste Reduction  Baseline for SW generation: 815,000 tons FY  Reduction goal for waste and paper: 10% per year  Electronic distribution: Tax & Finance reduced paper by 46%

Recycling  410,500 tons (50%) recycled or composted  Clean C&D – 55%  Bulk metals – 16%  Office – 15%  Organic materials – 7%  Maintenance and Equipment – 7%

Reducing Toxic Chemical Use  Reducing pesticide use  Using green cleaning products  Purchasing green products and services (IPM, Turf Management)

Reducing Energy Use  Largest 10 agencies reduced energy use 20% since 2001  Saves state more than $50 million per year  Key actions: Heating and cooling Lighting Printers  Increased Renewable Energy use 800-fold since FY 01-02

Transportation  More than 90% of state’s light-duty fleet purchased in FY were alternative fuel  Vehicle miles traveled (VMT) significantly reduced DEC down one million miles, saving $1.3 million

Conservation of Water and Natural Resources  Sustainable landscaping practices Xeriscaping, water reuse Stormwater runoff Green invasives control  No mow policies Office of Parks  Water saving fixtures  Sustainable forest management

What is Green Purchasing? Purchasing products and services that have a reduced negative impact or increased positive impact on the environment and human health compared to traditional products. Save money Reduce resource use Reduce Waste

Criteria for Green Purchasing  Toxin Avoidance - protect public health, esp. children & the environment, including children  Pollution Prevention – emissions  Content - made from a sustainable resource or recycled material  Energy Efficiency and Water Conservation  End of Life Provisions – take-backs, recycling  Other Considerations – 3 rd party certification, manufacturer disclosures, innovative packaging, encouragements

Green ALL Purchases Choose EO4 compliant products or the greenest alternative from 1) Preferred Source 2) OGS State Contracts 3) Open Market

EO 4 Procurement Directive Interagency Committee annually identifies Specifications developed to be used for the issuance of new contracts and new solicitations and for procurement under existing contracts UNLESS an exception applies.

Green Specifications Complete list at Highlights  Appliances, i.e., dishwashers  Passenger Vehicles  Recycling  Printing  Indoor and Outdoor Pest Management

Green Computer Aggregate Buy  EPEAT Silver +6 required, Gold +7 encouraged  Saved $130 million in purchase price  Will save $16 million in energy use  Avoided 5 million lbs of solid waste  Reduced by 30,852 lbs toxic chemical use

For Interagency Committee Consideration New policy approved on chemicals to consider that pose health and environmental impacts in spec development.

Challenges and Opportunities  Leased spaces  Quantification of waste  Initial marginal costs of some projects  Adjustment and Learning curve  Specs and Contracts often on different schedules  Encouraging agency leadership to endorse and promote

Collaborate and Coordinate Within your agency  Designated Sustainability Coordinator  Sustainability Planning  Involve IT and other Staff With Interagency Committee  OGS website – specs, new info  Webinars and a Green EO 4 Bulletin sent to Coordinators regularly

Agency Experience  Department of Motor Vehicles  SUNY Albany

Helping to green New York Gina Marie Smith NYS Department of Motor Vehicles

Our Commitment Greening DMV strives to change the agency mindset with an eye toward efficiency of resources that will benefit the environment, our customers and our business.

Strategic Plan Greening DMV began as IT Greening. DMV received “Best of New York – Green IT” award in Named as an agency-wide strategic project in July Executive orders and other statewide mandates brought the issue of greening to the forefront

What is our approach? Recognizing that there is no single solution to managing a green strategy, we continue to work toward increased energy efficiency, overall reduction in paper use and waste generated through a variety of initiatives, policies, communications and awareness.

Accomplishments - Technology Ongoing server virtualization Phased out personal printers in favor of more efficient network printing Implemented desktop power management Deployment of virtual desktop devices Eliminated CRT monitors Purchase Energy Star and EPEAT qualified equipment

Other Accomplishments Hybrid fleet vehicles 20% of our energy is from renewable sources EO4 requirements included in contracts and leases Green cleaning procurement policies and procedures Utilizing paperless meeting technologies Promote use of electronic forms/notification Promote overall agency awareness

Server Virtualization Ongoing 90% of our servers have been migrated to a virtual environment Use less energy Less cooling required due to fewer physical machines

Personal Printers vs. Network Printers Agency printing policy established Internal purchasing restrictions established 1,233 personal printers phased out over an 18 month period Better utilization of network printers Fewer network printers as replacement for large numbers of desktops

Personal Printers vs. Network Printers, continued Energy efficient models purchased on contract Existing printers set to go into power save mode after 15 minutes Policy established that all new printers must be set to power save. Printers set to default to duplex for saving paper

Virtual Desktop Devices In progress for our issuing offices Green Benefits: Use less power Enable more efficient power management Purchased on state contract Performance based incentive (Industrial Process Efficiency) from NYSERDA

Fleet Vehicles Overall number of vehicles reduced Alternatives to travel preferred when possible All light duty fleet vehicles are now hybrid models

Sneak peek Ongoing efforts to reduce or eliminate paper through workflow analysis and projects such as Elimination of paper filing of vehicle sale documents. Currently, over 3,000,000 paper MV-50’s are submitted annually. The Audit Modernization Project (Phase 1) elimination of printed audit reports for our District and County Offices, saving over 3,250 reams of paper annually. The savings also reduced storage and transportation costs associated with shipping and storing the paper in the DMV records center. Server room upgrades for energy efficiency, qualifying for NYSERDA incentive Improved electronics recycling

Summary Utilized backdrop contracts, aggregate buy contracts and centralized contracts to implement greening improvements Use preferred source vendors for green cleaning products Greening goals are considered in the project management process Greening DMV is no longer a project, it is now part of agency culture

Helping to green New York Mary Ellen Mallia Director of Environmental Sustainability University at Albany Greening SUNY

Sustainability at SUNY Power of SUNY strategic plan Almost half of the SUNY campuses have signed onto the American College and University Presidents’ Climate Commitment Each SUNY has a sustainability coordinator and/or sustainability committee to implement initiatives Active participation by students on many campuses Support from administration

Recycling Programs Mixed Paper Commingled items (plastic, glass, aluminum) Metals Electronics C&D Tires, batteries, lights, ink jets, toners, cell phones Mattresses

Waste Diversion Composting Yard waste Wood chipping Kitchen grease oil Wood pallets Decrease of disposables used in dining halls Movement towards bulk items

Special Waste Diversion Programs Move out programs Move in programs Personal electronics collection drives Returnable collection drives Clothing Exchanges (other items too: books, purses) Distribution of refillable mugs and canvas bags Discounts for reusable items at campus outlets Ban on the purchase of bottled water via state funds (EO 18)

Green Purchasing Green Cleaning products 100% recycling paper Alternative fuel vehicles (electric and hybrid) Energy Star rated appliances Items with recycled content Regionally sourced items LEED standards for new buildings

Outreach to campus community Work with purchasing department Meet with offices that create a large amount of external publications Communicate with sustainability coordinators or other relevant staff members Tabling at MWBE vendor fair Blast Electronic bulletins Web pages, facebook and twitter

Accomplishments Increased recycling rates Diminished waste rates Expansion on types of goods recycled and diverted Green cleaning procurement policies and procedures Promote overall awareness via outreach to campus community

Energy Strong emphasis on energy reduction Educational campaigns and intersession shut downs Purchase of renewable energy credits and carbon offsets Renewable technologies being implemented include: solar panels, geothermal heating systems, biomass and wind IT energy management and virtualization

Landscaping and water use Use of native species, integrated pest management Stormwater management Installation of rain gardens Creation of community gardens Irrigation from natural sources Movement towards permeable pavement Grey water use Low flow fixtures, dual flush toilets, waterless urinals

Alternative Transportation Fleet being populated with hybrids Replacement of maintenance vehicles with electric models and off road work vehicles Free bus service provided by campus fleet and/or through agreement with local municipality Carpooling programs Carsharing programs Bike sharing programs Preferred parking for hybrids, carpoolers

Conclusion: Sustainability programs are not one size fits all!  For sustainability to work for your agency, it must be customized for your business model and tailored to your activities  Common elements and themes include using purchasing power to green your operations, and collaborating across departments

Contact Info  Jaime Roth, Assistant Counsel, OGS ,  Kathy Macri, Environmental Policy Coordinator, EFC ,  Gina Smith, IT Service Manager, DMV ,  Mary Ellen Mallia, Director of Environmental Sustainability, University at Albany , Website: Facebook: UAlbany Green Scene Twitter: UAGreenScene