QUARTERLY REGIONAL WORKSHOP WATER SERVICES SUPPORT PROGRAMMES SUMMARY OF DAY 3 Presented by: Date: 1 Nov 2013

1: Strategic issues 1.PMU developments – Draft Strategic framework will be send to members of committee within the next week 2.Proposals on RO responsibilities – A number of inputs where give to the proposals presented. A revised document will be issued (2 weeks) 3.DWA / CoGTA /MISA collaboration – A number of combined action plans were described. The team may need to provide information and case studies 4.Financial commitment; Templates developed to be reviewed and issued to R,O. 5.Acceleration of projects: Process and guidelines developed 6.National Planning committees: Need to be established before end Term Contracts 2

2: Legal Issues 1.RBIG Sch 5 vs 6: DWA to contest current NT perspective that payment to WSA must be a Sch 5, once official communication received by DG. 2.RBIG can fund Water Boards infrastructure but this must be indicated through the budget appropriation process 3.Need to distinguish between the different requirements on Contractual/funding agreements and the risks associated with sch 5 and 6. Presentation gave clarity to the differences. 4.The DBAC approval for IA needs to take into account the history of projects and make a distinction between rectifying the past and following due process going forward. 5.Water Boards Capacity and performance is of concern, this needs to be escalated to senior management and Minister.

…legal issues 6.Implementing Agent fees: A number of proposals have been developed, these will be submitted for approval to DBAC 7.Projects over R 100 million. Discussion held with Thoko and an action plan was decided involving analysis and proposals of 3 case studies 8.Contracts: Contracts will be revised, end issued by end of Nov 9.DoRA 2013/14 framework conditions: correction of 2 errors submitted 10.DoRA 2014/15 framework conditions: Meeting on 18 Nov with NT to discuss. 11.MWIG Reallocation of funds: A proposed detailed process will be submitted to R.O 2 weeks

3: M & E system, project catalogue 1.The PMU catalogue has adopted the RBIG M&E system 2.PMU catalogue is supposed to go live as 1 Nov with 3 examples per project 3.R.O. must populate M& E system before 28 Feb H.O. to assist R.O. with populating. 5.Attention /focus on quality control 5

Planning Issues 1.Sustainability project forms: - templates revised / need to be completed 2.MWIG letter to WSA and way forward: Letter to be distributed by RO to WSA by 8 Nov 13 3.Technical Guidelines: Assessment guidelines to be issued by 8 Nov 13 4.RBIG Regional Bulk Master Plans: RO must take control, person must be nominated 5.MWIG Sign Boards: template avaliable, all projects with funding more than R 10 m must have a board 6.Action Plan for land matters: detailed action plan discussed 7.Scope and how to use additional UW resources. RO must request involvement 6

4: Monitoring, PE A number of common errors where discussed. H.O. to set up meeting with M & E to sort out job creation template Need to focus on improving information on jobs created as this is a key outcome that stakeholders focus on HO to get clarity on jobs created criteria Quality of PE has improved from the ones submitted in previous sector. Need to urgently submit outstanding PE.

5 Reallocation HO to issue reallocation letters to RO

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