Dr. Albert Payne Region Superintendent

Dr. Jacques Bentolila Administrative Director Financial Human Capital

UPDATES Budget Conferences Personnel/HR Supplements Internal Funds Procurement/Purchases Audits

CLASS SIZE Principal should be checking the portal daily and compare it to previous day to note change Look at the simple stuff and review the assistance handout provided – Departmentalization – Coding of courses – Co-Teachers

PAYROLL Principal should be approving payroll. Alternate approver should be used when you’re not available, not the other way around Once payroll is approved no corrections are to be done that day, it will show your school as not complete – Share this with your clerical staff that inputs payroll Reminder 8 days per pay period for temporary instructors and Hourly can only do 50 hrs./pay period

WEEKLY BRIEFINGS & OTHER INFORMATION WB #18228 – Supplements for ESE Alternative Supplement Model Processing Instructions (Select Schools) Salary Supplement Process

Contact Information Dr. Jacques Bentolila, Administrative Director (305) ext. 5057– Office (305) , Private Line (305) – Fax (786) – Cell Raquel Diaz, District Administrative Assistant (305) ext. 5047

Contact Information Budget Office Ms. Ana Ramos-Gonzalez, Budget Coordinator (305) – Office Mr. Jesus Larranaga, Instructional Staffing Officer (305) – Office Mr. Henry Tablada, Non-Instructional Staffing Officer (305) – Office

Dr. Janice Cruse-Sanchez Administrative Director Professional Standards & Development

Professional Standards OPS Non-Instructional – Principal must attend District Conference for the Records Ensure that Notification for meeting is given the date that you receive and signature acquired; scan and send back to Ms. Zabala, Dr. Cruse-Sanchez and Ms. McKyer Employee must attend Communication – Contact me immediately if an urgent incident occurs – If you do not speak with me, send me an indicating “personnel related”

Professional Standards Suspensions – No Suspensions! Call Dr. Cruse-Sanchez Student Success Centers – See Weekly Briefing #18052 – Procedures for Student Success Centers Student Success Centers provide an educational setting and safe haven for referred students (ages 11 and older) exhibiting Level III-IV behavior habitual Level II infractions of the Code of Student Conduct. – Requires completion of a form and parent permission (FM-7604,Rev 08-15) – Contact me if they opt not to attend

Professional Standards Pathways Procedures – See Revised WB #18281 – Pathways program is for students exhibiting Level IV- V behavior. Students that normally would have received a 10- day outdoor suspension during the expulsion process will now be temporarily assigned by the Division of Educational Opportunity and Access (DEOA) to one of the Pathways locations. For students in grades 6-12 Requires completion of a form and parent permission (FM-7603, Rev 08-15); Contact me if parent refuses to sign Locations include: Jan Mann Opportunity School or Miami Mac Arthur South (see eFolder) Chart identifying the location your school is assigned Transportation is provided to the 2 locations

SPED See sent to individual Principals from Ava Goldman titled: URGENT FTE Survey 2 – IEP and Matrix Information – Provided a list of students with disabilities that have one or more of the following critical compliance issues that must be corrected: An Individual Educational Plan (IEP) that has expired, or will expire, by the end of FTE Survey 2 October 16, 2015 IEPs must be completed no later than Thursday, 10/15/15 to allow for ISIS roll-over for Friday’s count A Matrix of Services document in SPED-EMS that has not been completed or finalized and the FEFP has not rolled-over to PF17 Immediate action is required by Thursday, October 15, 2015, to allow for updates to roll-over to ISIS PF17 and reflect on Friday, October 16 th

Professional Development Deliberate Practice Growth Target (DPGT) WB #18356 – All instructional professionals must receive professional learning on DPGT by November 19, 2015 – Schools may opt to conduct the three-hour DPGT professional learning session in 3, one hour (1 hour) sessions; 2, ninety-minute (90 minute) sessions; or 1, three-hour (3 hour) session – Schools must propose their DPGT course on MyLearningPlan for a total of 4 Master Plan Points – Schools are responsible for providing a make-up session – All documents needed for training are available in the Team Room

Weekly Briefings WB #18114 – Updated DSIS Codes for Documenting Bullying/Harassment Behavior and Investigations WB #18232 – Gallery of Information for Families and Teachers (GIFT) Conference WB #18281 – Pathways Procedures WB #18287 – Peace Ambassadors Leadership Program WB #18226 – iHEAT Peer Teacher Openings for (Application due October 16th)

Weekly Briefings WB #18268 – Principal BENCH Academy (Application due October 16th) WB #18266 – Important Information Related to Inquiries to the Professional Development Data Center (New procedure) WB #18274 – IPEGS Training Information for New Administrators WB #18307 – Values Matter Monthly Infusion for October (Responsibility) – There is an expectation that ALL schools will infuse activities and lessons each month – “Responsibility Matters Student of the Month” – Nomination due by November 3rd Please see CRO e-folder for “Reminders and Items for Review” document – Includes additional information in reference to these Weekly Briefings

Contact Information Dr. Janice Cruse-Sanchez, Administrative Director (305) ext – Office (305) , Private Line (305) – Fax (786) Cell Rosa Lewis, Secretary (305) ext. 5049

Contact Information Non-Instructional Ms. Maria G. Zabala, District Director Office of Professional Standards (305) – Office Andrea McKyer, District Administrative Assistant (305) ext. 5048

Ms. Lourdes P. Gimenez Administrative Director Academic Operations & Professional Standards

REPORTING INCIDENTS/COMPLAINTS Call 911 (For emergencies) Call School Police at COPS Call DCF ( , if applicable) Complete the Incident Reporting Form Fax to: Follow up after a few days if you have not heard anything All complaints of civil rights violations must be reported directly to the Office of Civil Rights Compliance

INCIDENTS THAT MUST BE REPORTED Criminal An incident that involves an act(s) that violates a state or federal statute, for which the law, upon conviction provides a penalty, i.e.,: Aggravated Assault Arson Burglary Domestic Violence Extortion Grand Theft Robbery Sexual Assault Non-Criminal “Serious Incidents” Serious incidents that are non- criminal that involve: Code of Ethics Corporal Punishment Inappropriate Employee- Student Relationships Violation of Internet Acceptable Use Policy Violation of Responsibilities and Duties (SERIOUS) Violence in the Workplace

INCIDENTS THAT MUST BE REPORTED Child Abuse Incident ALL incidents of child abuse must be immediately reported to the Department of Children and Family Services at ABUSE or ( ) AND to Miami-Dade Schools Police at COPS Civil Rights Violations Any claim/complaints of discrimination, harassment and/or retaliation based upon any of the protected categories must be addressed immediately and reported to the Office of Civil Rights Compliance at

When writing the narrative be: Specific (who, what, when) Clear (state what was reported) Concise (avoid using extraneous information) *Keep in mind: What you write in the narrative is what you will write in the notification of allegation letter that goes to the employee PIM/INCIDENT REPORTING FORM

HOW ARE CASES ROUTED FOR INVESTIGATION? Incident Review Team (IRT) determines which unit will conduct the investigation The IRT is comprised of representatives from: Office of Professional Standards (OPS) General Investigative Unit (GIU) Civilian Investigative Unit (CIU) Office of Civil Rights Compliance (CRC) Human Capital Management (HCM) School Operations School Board Attorneys Office, as needed Be prepared to respond to questions when you are called

Weekly Briefings WB #18058 – District Baseline Writing Assessment WB #18191 – Possible LEP Errors of English Language Leaners (ELL) Students Found in ISIS WB # Title III Funded Computers Available for K-12 ESOL Self-Contained Classrooms

Contact Information Ms. Lourdes P. Gimenez, Administrative Director (305) ext. 5056– Office (305) , Private Line (305) – Fax (305) – Cell Andrea McKyer, District Administrative Assistant (305) ext. 5048

Contact Information Instructional Personnel Ms. Carmen G. Gutierrez, District Director Office of Professional Standards (305) – Office Andrea McKyer, District Administrative Assistant (305) ext. 5048

Ms. Amelia Leth Administrative Director Academic Operations

ACADEMIC OPERATIONS First FSA ELA Retake: Composed of 1 session of ELA Writing and 2 sessions of ELA Reading in order to generate a score – Writing Testing window October 12-23, 2015 – Reading Testing window October 12-30, 2015 – Infrastructure Trial – October 5-9, 2015 NGSSS EOC Assessment – Testing window October 12-30, 2015

ACADEMIC OPERATIONS District Baseline Writing Assessment window is October 5-30, 2015 LEP Error Report T0511P23 in Control-D i-Ready Usage

WEEKLY BRIEFINGS WB #18322 – Digital Convergence - Availability of HMH Collections eBook on Student Tablets and Teacher Edition Request Survey WB #18344 – Information Regarding i-Ready for High School Students with Disabilities

Contact Information Ms. Amelia Leth, Administrative Director (305) ext. 5059– Office (305) , Private Line (305) – Fax (786) – Cell Ana Perez, District Administrative Assistant (305) ext. 5061

Mr. Michael Lewis Administrative Director Community & School Operations

Community & School Operations Attendance – FTE Period October 12-16, Please encourage students to be in attendance during that week. – Best practice! Early Warning System is a great monitoring tool – Attendance Review Committee Meeting (ARC) Immunization Report – Please monitor and take appropriate actions. See with recorded message from Chief Moffett. Hurricane Season Shelter Assignments – Please review and be prepared in the event of a storm. – Emergency Procedures Lockdown Drill(Code Red) Maintenance/Capital Improvements – Scheduled meeting 10/23/15 Student Transfers – Principals are obligated to meet with parents

Contact Information Mr. Michael Lewis, Administrative Director (305) ext – Office (305) , Private Line (786) – Cell Yolanda Busquet, Social Work Chairperson Student Administrative Transfers (305) ext Ana Perez, District Administrative Assistant (305) ext. 5061

Ms. Anamarie Moreiras Administrative Director Academic Operations

ACADEMIC OPERATIONS VPK Readiness Rates – FLKRS-WSS within first 30 days – State readiness changes 70% to 85% ( ) Kindergarten – Health and Safety Federal Review – Could be unannounced – Scheduled for program year or

ACADEMIC OPERATIONS School principals were asked to complete and submit a Health and Safety Classroom/Facility Assessment (September 4, 2015 and January 8, 2016) Subsequent monthly Health and Safety Classroom/Facility Assessments are to be completed by the principal’s designee and filed in each HS/EHS teacher’s data binder which is reviewed by Curriculum Support Specialists

ACADEMIC OPERATIONS Pending official monitoring reports from County, once received: – Monitoring reports information will be compiled District-wide and disaggregated by area of responsibility (Early Childhood/Maintenance/School Locations) – Appropriate party will complete Corrective Action Plans to remediate non-compliant items and conduct root-cause analysis

ACADEMIC OPERATIONS Federal Head Start Program Performance Standards and require that HS/EHS students are screened within 45 calendar days of a child’s initial entry into the program

ACADEMIC OPERATIONS Communication sent to Principals, Assistant Principals and Classroom Staff via – List of required screenings for HS/EHS students – At-a-Glance HS/EHS screening due dates for the school year – HS/EHS screening logs, HS Articulation, Vision/Hearing and Growth Assessment forms – Procedures for entering information on Child Plus – Weekly briefing is forthcoming

ACADEMIC OPERATIONS Onsite Collaboration Meetings – Federal Head Start (HS) Standard , requires HS/EHS staff to conduct onsite collaboration meetings to address the individual student needs – Collaboration meetings are conducted twice a year and include HS/EHS district service area and school-based staff Schedule of collaboration meetings (Fall and Spring) Substitute funding structures

ACADEMIC OPERATIONS Actions That Will Cause Problems – Enrolling children into the VPK Program without a Certificate of Eligibility – No COE number in ISIS – Using the wrong Pre-K Program Code – Not completing the State required VPK Child Attendance and Parental Choice Certificate (Long Form) on a monthly basis is a non-compliance issue and jeopardizes VPK funds. Coalition staff members will request this form when your school is audited. The Long Forms must be retained in the office files for five years. – Placing children in the Title I Program that do not reside in a Title I school boundary is an audit exception

WEEKLY BRIEFINGS Community/Business Engagement WB #18277 –Miami Book Fair 2015 Generation Genius Author Program WB #18282 – Call for Entries - South Florida Dental District Poster Contest WB #18288 – 2016 Samsung Solve for Tomorrow Competition WB #18290 – 2016 Important Field Trip Dates for Miami-Dade County Fair & Exposition

WEEKLY BRIEFINGS Community/Business Engagement WB #18294 & #18299 – Free Cultural Passport Field Experiences to see the Hispanic Flamenco Ballet Ensemble WB #18300 – Free Cultural Passport Field Experience to see the Cleveland Orchestra WB #18345 – Schools’ Family of the Year Award

WEEKLY BRIEFINGS WB #18233 – New Magnet Authorization WB #18308 – Florida Department of Education's Tools and Resources for Educators and Parents

Contact Information Ms. Anamarie Moreiras, Administrative Director (305) ext – Office (305) – Fax (786) – Cell Andrea McKyer, District Administrative Assistant (305) ext. 5048