7. Follow-up to Governing Board requests (a) Requests for extension Ingrid Barnsley, Carrie Pottinger

Background Oct 2013 GB request Consider further means of improving the oversight mechanisms of the IAs, in particular the RfE process Consultations to date First CERT discussions: Dec 2013, Feb and June 2014 ‘Working group’ (CERT and WP Cabinets) consultations: June, Oct, Nov 2014 Progress report: CERT meeting Nov 2014  Agreed steps for moving forward with deliberations Main goals in considering revisions Enhance accountability and transparency Reduce administrative burden Improve usefulness of the information provided

Timeline as agreed by CERT Nov 2014

Summary of proposed revisions Evaluation Replace two reports (EoT and SP) and one table (Criteria) with one questionnaire  Questionnaire (excel format) may be filled in online  Follows outline of existing Criteria  Criteria questions revised to elicit a descriptive response, increase flexibility to adapt to wide range of IA activities and resources Rating system  IA self-evaluation (1-5) replaced with ‘traffic light’: Sufficient/Insufficient/Not Applicable to be completed by WP Presentation  IA presentations to WPs to follow RfE questionnaire Process Minor revisions suggested to clarify the process and outcomes in case of insufficiencies Interim reporting Streamline/update annual reports to WPs (‘two-pagers’)

Working Party consultations WPFF December 2014 Delegates welcomed revisions to the requirements  Reducing length of reports and administrative burden Follow-up consultations with Delegates and IAs FPCC January 2015 Delegates welcomed the proposed revisions  Reducing length of reports and administrative burden Written comments to be provided by 28 February, including IAs EUWP 3-4 March 2015 (Switzerland) On the agenda, several IAs in attendance REWP March 2015 On the agenda, all IAs in attendance Given late date of the meeting, deadline for comments extended to 8 April

Next Steps for CERT Views welcomed today Full draft proposal to CERT 8-9 June 2015 Incorporating comments from all WPs, respective IAs Aim for approval of proposal If approved, revised requirements beginning Jan 2016

Interim (annual) reports to WPs Executive summary (‘two-pager’) Each WP could use two-page format most relevant to their respective IAs EUWP  Information agreed (quantitative + messages) REWP  Information agreed (quantitative + policies) WPFF first discussion December 2014  EUWP and REWP two-pagers presented in plenary  Comments to be received in follow-up consultations FPCC first discussion January 2015  EUWP and REWP two-pagers presented in plenary  Information required will be tailored to meet needs of the FPCC (greater focus on R&D than other WPs)