Governor’s Division of Emergency Management Texas Department of Public Safety

Hurricane Exercise Orientation & Planning Texas Statewide 2007 Hurricane Exercise

Agencies Involved SPONSOR: Governor’s Division of Emergency Management (GDEM) DELIVERY: Texas Engineering Extension Service (TEEX) National Emergency Response & Rescue Training Center (NERRTC)

Logos NERRTC GDEM

Exercise Intent To improve the ability of the State of Texas to respond to hurricanes along the Gulf Coast.  Focus on special needs evacuation  Include all five Hurricane Evacuation Areas  Focus on evacuation / sheltering and the problem areas identified during Katrina/Rita  Incorporate lessons learned from past hurricanes.

Hurricane Exercise Program Objectives  Enhance capability to respond to a catastrophic hurricane.  Coordinate with the local jurisdictions and State Operations Center through the shelter hubs to manage shelters in accordance with priorities established in State and local plans and procedures.  Manage evacuation in accordance with State and local traffic management plans to ensure desired outcomes.

 Objective 1: Gain Situational Awareness  Event assessment  Establish ICS structure  Immediate protective measures  Other immediate threats and vulnerabilities  Objective 2: Coordinate Response  Communications interoperability  Effective command and control  Mutual aid agreements  Response asset visibility and time frames  Inform the public and media Hurricane Exercise Objectives

 Objective 3: Request Assistance  Regional Response Plans  Mutual Aid Agreements  State resources via the DDC  Federal support via DDC and State  Private and charitable organizations  Industry  Objective 4: Evacuation  Special Needs  Evacuation hubs  Traffic Management / Contraflow  Fuel / comfort stations  Alternative transportation means  Medical support Hurricane Exercise Objectives

 Objective 5: Sheltering  Special Needs  Reception Center (s)  Companion animals  Hub concept  Spontaneous shelters  Non-Hub sheltering locations  Objective 6: Continuity of Government  Restoration of Services  Security  Re-entry Hurricane Exercise Objectives

Exercise Concept  Functional/Full Scale Exercise (June 4-8)  Each region will have some full- scale piece  Evacuation – Evac. hub operations  Sheltering – Reception Center operations  Each jurisdiction will participate for one day

Exercise Schedule  Local Exercise starts at H-72  Or whenever decision would normally be made to evacuate  Monday - SOC begins operations at H-120  Tuesday - Valley, Coastal Bend, Matagorda & San Antonio exercise  Wednesday  Houston-Galveston, Lake Sabine, Austin, Dallas, Texarkana and Tyler exercise  Valley, Coastal Bend, Matagorda & San Antonio node AAR  Thursday - Houston-Galveston, Lake Sabine, Austin, Dallas, Texarkana, Tyler and SOC node AAR  Friday – Consolidated AAR at SOC H-72 – 72 hours before gale force winds (39 mps) hit the coast

Exercise Concept (Cont’d)  Evacuation Areas (all five)  Valley  Coastal Bend  Matagorda (combined w/ Coastal Bend)  Houston-Galveston  Lake Sabine  Shelter Hubs  San Antonio  Dallas  Austin  Tyler  Texarkana

Exercise Concept (Cont’d)  Evacuation  Identify evacuation hub location for each region  Identify where evacuation vehicles will come from  Identify who goes in ambulance and who goes in buses  Convert school buses to litters for Special Needs Cat. IV  Identify where medical personnel and equipment will come from for SN Category IV buses  Verify database of special needs within jurisdiction  Use a tracking system to tag all evacuees  Identify who will provide food & water to the evacuation hub

Exercise Concept (Cont’d)  Sheltering :  Identify Reception Center(s) for each Hub  Identify where to deliver state provided food/water/ice/ cots for shelter operations  Identify staff for each shelter  Identify Special Needs (SN) shelters  Include Texas Hospital Association to assist with sheltering operations  Include Texas Health Care Association to assist with sheltering operations

Exercise Concept (Cont’d)  State Operations Center (SOC) participates  Some Full-Scale pieces  Media Plan: Cover the exercise and PARTICIPATE  Private Sector: As appropriate to the jurisdiction. Coca Cola, Walmart, petrochemical industry, etc.  AAR One in each jurisdiction – the day after their exercise Consolidated AAR in SOC on Friday (June 8 th ) Limited seating for participants VTC & conference call participation for jurisdictions

Exercise Concept (Cont’d)  Preparatory Training  One workshop/tabletop exercise  Each evacuation area  Selected sheltering/hub cities  Use workshop/tabletop for plan assessment & refinement

Exercise Concept (cont’d) A learning exercise- Observer /Controllers (O/Cs) teach, train, coach, facilitate, assess … 8-hour exercise day ( 8:00 a.m. – 5:00 p.m.)

2007 Statewide Hurricane Exercise June 4-8, Statewide Hurricane Exercise June 4-8, 2007 Dallam Lipscomb Moore Hemphill Potter Gray Parmer Cochran Yoakum Hall Hale Motley Lubbock Dickens Andrews King Terry Sherman Hansford Ochiltree Hutchinson Wheeler RandallArmstrong Donley CastroBriscoe Childress Cottle Hardeman Foard Hartley Roberts Oldham Carson Deaf Smith Collingsworth Bailey Swisher Lamb Floyd Hockley Crosby Gaines Knox Lynn GarzaKentStonewall El Paso HudspethCulberson Jeff Davis Reeves LovingWinkler Ward Ector Dawson Martin Mitchell Zavala UvaldeKinney Edwards Val Verde Presidio Brewster McMullen La Salle Dimmit Jim Wells Webb Brooks Kenedy Starr Hidalgo Willacy Cameron Bowie Cass Camp Titus Franklin Morris Rains Marion Kaufman Harrison Panola Gregg Rusk Bell Williamson Milam Sabine Trinity Upshur Wood Van Zandt Navarro Hill Cherokee Freestone McLennan Falls Shelby Nacogdoches San Augustine Jasper Jefferson Tyler Walker Polk Robertson Madison Brazos Hardin San Jacinto Grimes Liberty Chambers Montgomery Burleson Lee Ellis Goliad Bee Live Oak Maverick Refugio Nueces San Patricio Kleberg Duval Zapata Jim Hogg Smith Henderson Anderson Leon Limestone Travis Hays Comal Houston Angelina Newton Orange Cooke Grayson Fannin Collin Denton Hunt Lamar Delta Hopkins Dallas Red River Rockwall Nolan Baylor Jones Shackelford Stephens Archer Young Taylor Fisher Haskell Throckmorton Callahan Eastland Scurry Howard Borden Parker Erath Palo Pinto Montague Clay Wichita Wilbarger Wise Jack Upton Brown Coleman Runnels Coke Sterling Glasscock Midland Crane Menard McCulloch Concho Sutton Schleicher Tom Green Crockett Pecos Irion Reagan Comanche Hood Bosque Somervell Hamilton Kimble Mason Mills San Saba Blanco Burnet Lampasas Johnson Gillespie Terrell Llano Coryell Tarrant Washington Fayette Lavaca Jackson Wharton Colorado Austin Fort Bend Brazoria Harris Bastrop Matagorda Kerr Real Bexar Wilson Karnes Caldwell Guadalupe Gonzales DeWitt Waller Calhoun Victoria Kendall Atascosa Frio Medina Bandera Galveston Aransas Jurisdictions Identified to Participate

Participants  City/County EOCs (1 location if possible)  Evacuation Hub/Reception Center Personnel  Potential Players:  Public Health  Schools  Hospitals  Media  Private Industry  Railroads  Nursing Homes  Ambulance Services  Prisons  Law Enforcement

Potential Players (Cont’d)  Fire  Emergency Management Personnel  Federal Agencies  Border Patrol  TxDOT  Airports  Ports  Immigration & Customs Enforcement (ICE)  Local Military  Multi-agency Coordination Center  Disaster District Committees  Others?

Evacuation Areas Valley  Risk Counties  Cameron  Willacy

Valley Evac Area

Response Nodes State Operations Center DDC EOC Tropical Force Winds Hurricane MACC Evac Hub or Reception Ctr

Milestones  Orientation (today)  Planning Meeting (today)  Workshop/Tabletop Exercise ( see calendar )  Full Scale/Functional Exercise ( June 4 – 8 )  Local After Action Review ( day after exercise )  Consolidated AAR ( Austin, Jun 8 )

Responsibilities Risk Jurisdictions (Evacuation) Risk Jurisdictions (Evacuation)  Single POC  Location of evacuation hub  Coordinate participation  Agencies, jurisdictions  Facility  EOC, Workshop / TTX & AAR  Communications  Documents  EOP (Annex E)  SOPs  Planning Information  Maps (as required)  Mutual aid agreements

Responsibilities Host Jurisdictions (Sheltering)  Single POC  Location of reception center  Coordinate participation  Agencies, jurisdictions  Facility  EOC, Workshop / TTX & AAR  Communications  Documents  EOP  SOPs  Planning Information  Maps (as required)  Mutual aid agreements

Responsibilities Multi-Agency Coordination Center (MACC)  At discretion of jurisdiction

Responsibilities Disaster District Committee  Coordinate State Agency participation  Provide facility  Communication - SOC & EOC  Documents  SOPs  Message & report forms  Mutual aid agreements

Responsibilities State Operations Center  Fully operational  Coordination of State effort  Assistance as needed

Responsibilities NERRTC  Observer/Controllers  Equipment  Self-sustaining  Documents  Scenario package  After Action Report

Evacuation Areas: Lake Sabine/Beaumont Air, rail, animal evacuation ID & tracking Houston-Galveston Traffic management, fuel plans, ID & tracking Coastal Bend ID & tracking, evacuation Matagorda (with Coastal Bend) ID & tracking, evacuation Valley Evacuation Task Force, fuel plans (Cameron & Willacy only) Focus by Region

Focus Areas Evacuation  Special Needs  Evacuation Hubs  Traffic Management Plan  Contra-flow  Fuel Sources/ resupply  Comfort Stations  Patient accountability (HIPAA, EMTALA)  SN accountability/manifests  Multiple tasking of resources  Use of private industry  Use of school resources  Identification of resource shortfalls  Use of media to keep public informed

Focus Areas Sheltering  Special Needs  Reception Centers  Evacuee accountability  Shelter staffing  Companion animal sheltering  Use of school resources  Identification of resource shortfalls  Multiple tasking of resources  Use of media to keep public informed

Topics Covered  Intent  Exercise Objectives  Preparedness Continuum  Exercise Concept  Participants  Response Nodes  Milestones  Responsibilities  Focus Areas  Planning  Points of Contact

Planning  Region Exercise Objectives 

Planning (Cont’d)  Single POC for region  Location for Workshop/tabletop exercise  Jurisdictions participating & level of participation  Location of evacuation hub (s) or reception center (s)  MACC participation

Points of Contact DPS/Governor’s Division of Emergency Management (GDEM) Jack Colley Gary Weeks (Chief) (Supervisor Terrorism Preparedness) (512) (512) National Emergency Response & Rescue Training Center (Texas A&M) Jim Sachtleben (979) Keith Stephens (979)

Hurricane Exercise Orientation