Child & Youth Management System (CYMS)

Silas Atkins and Silvia Sawyer Presenting “Fun with CYMS”

CYMS  Today’s training – Foundational Information New Initiatives Accurate Data Report Examples

Today’s take away…  At the conclusion of today’s CYMS training we want you to simply walk away with – Feeling more comfortable with CYMS Knowing the importance of accurate data input Being more at ease with CYMS reports

A Little CYMS History  Creator of CYMS: Vermont Systems (VSI)  CYMS Locations: ALL Navy CY Programs  CYMS Structure:  11 Navy Regions / 29 CYMS databases

Ongoing Initiatives  Standardizing CYMS codes and processes Navy-wide to provide consistency and ease of collecting data centrally.  Publishing “Navy-ized” Operating Manuals which will show the “How To” requirements from CYMS Training Guides.

Ongoing Initiatives Continued…  Highlighting CYMS functionality in all CYP Operating Manuals in order to streamline operations where possible.  Implementing CYP Online Services at all CYP locations.

CYP Online Services  CYP Online – AN EXTENSION OF CYMS!  Functionality – Parent Payments; Hourly Care Reservations & Activity Sign-Up!  Efficiencies - Saves time for Operations Clerk & Parents by reducing processing time at front desk!  Areas using CYP Online Services: NDW (pilot site) SW Region NW Region Singapore Korea SE Region (in progress)

Credit Card Options Auto-Debit Payment Credit Card automatically charged during billing process Same Credit Card Less time at front desk CYP Online Payment Choose Credit Card and when to pay Better Option for separated parent with shared responsibility for Child Care costs Less time at front desk

NDW Region CYP Online Services

CYMS 3.1  Browser Based  Great flexibility with screens/field labels  Global Reporting Ability to pass pre-determined data to a single reporting database (scheduled reports). HQ can roll up by single base, select bases, single or multiple regions, or any combination thereof.

What is CYMS?  Official System of Record for Program Enrollments Child and Household Records Personnel Records/Staff Training Parent Fees due/received Point of Sales (POS) system

CYMS Reports  Maintaining internal controls and ensuring the security and validity of the information in the CYMS database is a critical management oversight responsibility.  Tracking and auditing information is made easier by using the tools available in CYMS.  A wide variety of reports, inquiries, and spot-checks are available to assist with self-audits.  Different types of reports are available: “In-time” and “Historical”. “In-Time” - only good for the moment/current data only. “Historical” – data within a specific date range.

Accurate Data Input Accurate Data Input is Critical (“Garbage” In – “Garbage” Out)  CYMS is used for Data Input!  Data is used for Daily Processing and Updating!  Data is used for Reports, and Inquiries! Information is true and accurate. Eliminate Inspection write-ups.

CYMS Staff Records Standards  Published last month – September 2015  Available on the E-Library  Required Training How to create a Staff Record How to add to a Staff Record How to maintain a Staff Record

Bottom Line  All members of the Management Team must know: How to create a staff file in CYMS! How to input data correctly in CYMS! How to run required reports in CYMS!  Logging into CYMS is no longer optional!