1 Financials Advisory Board June 15, 2010

2 Office of State Finance Agenda Responsibilities Project Updates Welcome Issues Feedback and QuestionsUpdates FAB Purpose

3 Office of State Finance Agenda Welcome

4 Office of State Finance Agenda FAB Purpose Welcome

5 Recap - Purpose of Finance Advisory Board Meeting Bi Monthly review of Financials improvement initiatives Communicate Plans, Status, and Issues Assist with review and ranking of priorities Communicate resource requirements Receive feedback and guidance Focus is on continuous improvement Communication/Feedback/Prioritization

6 Office of State Finance Agenda FAB Purpose ResponsibilitiesWelcome

7 Recap - CORE Team Responsibilities **Maintain the business services that are in production **Provide continuous improvement Implement new business services Rollout business services to new agencies ** Represents items that the Finance Advisory Board provide input

8 Office of State Finance Agenda FAB Purpose Responsibilities Project Updates Welcome

Completed Projects since last FAB Meeting Employee Self Service Rollout Asset Management Pilot HCM Functionality Enhancements OESC Phase 2 (Grants/Projects/Contracts/AR/Billing) Schedule Budget

Multi Agency Business Services Opportunity Map Enterprise Service Automation Human Capital ManagementOtherSupplier Relationship Financial Management Supply Chain Mgmt Assets Time and Labor Pilot Higher Education Interface Asset Mgmt Pilot Scanning and bar coding Grant/Project /Contracts Rollout Expense Module Treasury GL AP Workflow eBill Pay Voucher Build Leave Request Approval Grants Provisioning Business Intelligence Financial Analytics Licensing Archiving Phase 2 Budget Govt Risk & Compliance Address Scrubbing Software e- procurement Inventory Mental Health Inventory Rollout Training Web Delivery Time and Labor Rollout Commitment Accounting Rollout Enterprise Learning - Rollout Strategic Sourcing- e- Supplier Rollout Financials Upgrade Apply Bundles 2011 Apply Bundles PCard Backfill Developers Integrated Item Maintenance Deposits T&L Manager Self Service Pilot GPC Pilot – ODOT/OESC Apply Bundles 2011 Employee Self Service Rollout Org Publisher Asset mgmt Rollout ConceptInitiationExecutionPlanningClose Backfill Developers T&L Mgr Self Service Rollout GPC Pilot – ODOC/DEQ Inventory Implementation ARRA Transparency HCM functionality Enhance T& L for Non b- weekly Openbooks Phase 3 Carl Albert Payroll E- Perfromance OSF/ODOT AR Billing Data Staging Area CAFR Reporting Inventory ODOT Vendor Registration EFT Remittance ODOT T&L MSS FFATA Transparency 3% Backup Withholdings New Project Changed Phase

11 Multi Agency Business Services Opportunity Map Changes Since Last Partner Meeting Completed projects Asset Management Pilot, OESC Phase 2, Manager Self Service, ARRA Transparency, Employee Self Service, HCM Functional Enhancement New Projects Inventory Mental Health – Legacy inventory system was unsupported EFT Remit Advices – Notifies ( s) vendors about EFT payments 3% Backup Withholding – Federal Law requirement by Jan 2012 ODOT Manager Self Service – Time capture and approval FFATA Transparency – Federal transparency requirement Vendor Registration – Vendor interface from OK.Gov to Peoplesoft Projects Moved Project Framework Phase AP Workflow – Moved to execution. Complete in July Treasury GL – Moved to execution, Complete in December Enterprise Learning Mgmt Rollout – Moved to planning, OPM, Sup Court, ODOT Time and Labor Non bi-weekly – Moved to execution, Complete in December Data Staging Area – Moved to execution, Complete in June CAFR Reporting – Moved to planning

Projects in Execution Delivery Schedule 12 Within 10% of PlanWithin 20% of PlanOver 20% of PlanRe-baseline

13 Office of State Finance Agenda FAB Purpose Responsibilities Project Updates Welcome Issues

14 Issues Solutions 1) Time CORE team can commit to continuous improvement. We did not make our goal for this period IN PROCESS – Combine with PO Advisory group to make rankings easier. Will better enable us to look at the Big Picture – August meeting 2) Receipt Accrual – Functionality that would allow agencies using receiving to accrue all receivers at month end. Also budget checks, giving agencies a more accurate fund balance NEEDS FOLLOW UP - Many of the FAB members expressed interest in this topic. Patricia/Laura to schedule a meeting to discuss 3) Employee Self Service has increased number of help desk calls. The hold time and abandonment rate for the help desk has increased IN PROCESS - We have increased staffing at the help desk with temporary resource.

15 Office of State Finance Agenda FAB Purpose Responsibilities Project Updates Welcome Issues Updates

16 Updates – Completed Items Completed Items – Review List 8 items on last list 3 items from list completed 5 items from list not completed 7 total items completed

17 Update – 60 Day Target Items 60 Day Target Items – Review List Discussion – questions/proposed changes/clarification

18 Update – Watch Items List Watch Items – Review List Discussion – questions/proposed changes/clarification

19 Office of State Finance Agenda FAB Purpose Responsibilities Project Updates Welcome Issues Feedback and QuestionsUpdates