Version 1.0

Presented by Marc Theriault and Kelly Stephens Administrative Office of the Courts Presented by Marc Theriault and Kelly Stephens Administrative Office of the Courts

Version 1.0 eFiling in the Past Beginning in 2001, the introduction of the federal CM/ECF system in bankruptcy courts revolutionized thinking on how courts do business eFiling in the Past Beginning in 2001, the introduction of the federal CM/ECF system in bankruptcy courts revolutionized thinking on how courts do business

Version 1.0 “…Electronic filing is under review by the courts; it may take time, though, before an easy and effective system comes available.” - The Bench, Bar and Technology 2001, September 2001 Bench and Bar “…Electronic filing is under review by the courts; it may take time, though, before an easy and effective system comes available.” - The Bench, Bar and Technology 2001, September 2001 Bench and Bar

Version 1.0 eFiling in the Present Over 10 years removed from that introduction, eFiling is now available in over 30 state courts and the demand for it in Kentucky is overwhelming eFiling in the Present Over 10 years removed from that introduction, eFiling is now available in over 30 state courts and the demand for it in Kentucky is overwhelming

Version 1.0 “Moving from a paper-based environment to one that is primarily electronic will transform the way Kentucky courts do business. The cost savings to the court system will be substantial and the state’s entire legal system will become more efficient when we process court cases electronically.” John D. Minton Jr., Chief Justice of Kentucky “Moving from a paper-based environment to one that is primarily electronic will transform the way Kentucky courts do business. The cost savings to the court system will be substantial and the state’s entire legal system will become more efficient when we process court cases electronically.” John D. Minton Jr., Chief Justice of Kentucky

Version 1.0 Slide 7 Kentucky eCourt Program Electronic Case Filing POCPilotStatewide Infrastructure Upgrade Appellate Case Management Supreme Court Court of Appeals Trial Courts Case Management DistrictCircuitFamily

Version 1.0 Electronic Case Filing (eFiling)  July 2013 – December 2015 Infrastructure Upgrades  December 2013 – June 2015 Enterprise Content Management  January 2014 – April 2015 Appellate Case Management  March 2014 – October 2015 Trial Court Case Management  January 2015 – December 2017 Slide 8

Version 1.0 To develop an all electronic case record which may be easily accessed and utilized by attorneys and the courts Paper on demand – print when needed Slide 9

Version 1.0 Slide 10

Version 1.0

“Proof of Concept” site Franklin County went live December 16, 2013 – Limited case types for circuit civil cases – Small group of pilot attorneys – Additional features added to the system between December and April “Proof of Concept” site Franklin County went live December 16, 2013 – Limited case types for circuit civil cases – Small group of pilot attorneys – Additional features added to the system between December and April

Version Pilot Expansion Northern Kentucky - (Boone, Campbell, Gallatin, Kenton) May-July Fayette – August Henry, Oldham, Trimble – September Daviess – September Johnson, Martin and Lawrence – September Bourbon, Scott and Woodford – October Clark and Madison – November 2014 Pilot Expansion Northern Kentucky - (Boone, Campbell, Gallatin, Kenton) May-July Fayette – August Henry, Oldham, Trimble – September Daviess – September Johnson, Martin and Lawrence – September Bourbon, Scott and Woodford – October Clark and Madison – November

Version 1.0 Why not just turn it on statewide right now? Keeping pace with our infrastructure upgrades Providing training to the thousands of KBA members and staff who will use the system Developing our in-house support for attorneys, judges and clerks as we adjust to a new way of doing business Why not just turn it on statewide right now? Keeping pace with our infrastructure upgrades Providing training to the thousands of KBA members and staff who will use the system Developing our in-house support for attorneys, judges and clerks as we adjust to a new way of doing business

Version 1.0 Is eFiling mandatory? No. In pilot jurisdictions, eFiling is permissive, not mandatory. Is eFiling mandatory? No. In pilot jurisdictions, eFiling is permissive, not mandatory.

Version 1.0 Must all attorneys in a case participate in eFiling? No. Any attorney on the case may eFile, even if others are not. Must all attorneys in a case participate in eFiling? No. Any attorney on the case may eFile, even if others are not.

Version 1.0 Can I eFile into cases that existed prior to eFiling? Yes. You can eFile into any case which is configured to allow eFiling, regardless of when it was initiated. Can I eFile into cases that existed prior to eFiling? Yes. You can eFile into any case which is configured to allow eFiling, regardless of when it was initiated.

Version 1.0 Overview of eFiling Rules and Procedures

Version 1.0 The Court of Justice website: lesprocedures.aspx lesprocedures.aspx The eFiling Help Page: com/ com/ How to Find the eFiling Rules:

Version 1.0 The eFiling rules supplement the Rules of Civil Procedure and any approved local rules of court, and procedures relating to filing and service are deemed to comply with existing CRs To the extent the eFiling rules are inconsistent or conflict with other rules, the eFiling rules control in cases subject to eFiling Integration with Existing Rules

Version 1.0 Registration and Responsibilities of eFilers Registration with the eFiling system constitutes consent to electronic service of all documents as defined in these rules in accordance with the Kentucky Rules of Civil Procedure and the Local Rules of Court, other than service of process or summons and service of subpoenas, via the eFiling System.

Version 1.0 Registration and Responsibilities of eFilers It is the responsibility of the eFiler to have a valid and working address that has not exceeded its size limitation in order to receive orders and other documents served electronically. It is not the responsibility of the court, the clerk, or the AOC to ascertain whether an eFiler is receiving notifications from the eFiling system via .

Version 1.0 Registration and Responsibilities of eFilers The eFiler's login ID/user name, password, and profile will constitute the eFiler's electronic identity and user account for purposes of this eFiling rule. If an eFiler believes that the security of his or her electronic identity has been compromised or that a threat to the system exists, the eFiler must notify the AOC eFiling website administrator.

Version 1.0 Format and Technical Requirements Electronically filed documents must meet the same requirements of format and page limits as paper documents conventionally filed pursuant to the Kentucky Rules of Civil Procedure and the Local Rules of Court, including page and word limits. In addition to the caption requirements set out in CR 10.01, each document filed electronically must also indicate in the caption that it has been electronically filed.

Version 1.0 Format and Technical Requirements Internet Explorer 8 and above and most other modern browsers (Chrome, Firefox, Safari) will be supported.

Version 1.0 Format and Technical Requirements Nonconforming documents. Documents which do not conform to the above requirements or which cannot be scanned and converted, to a PDF or PDF/A (i.e., video or audio recordings, large maps, etc.) must be filed conventionally, with electronic notice to all parties. Color documents. Exhibits or attachments containing color images may be eFiled, but must also be conventionally filed for the record.

Version 1.0 Electronic Filing The electronic transmission of a document to the eFiling system in accordance with the procedures specified in these rules, together with the generation and transmission of a Notice of Electronic Filing from the court with a hyperlink to the electronically filed document, constitutes filing of the document for all purposes of the Kentucky Rules of Civil Procedure and the Local Rules of Court.

Version 1.0 Electronic Filing A document filed electronically is deemed filed on the date and time stated on the Notice of Electronic Filing from the court, regardless of when the eFiler actually transmitted the document. Filing a document electronically does not alter the filing deadline for that document. Filing must be completed BEFORE MIDNIGHT, eastern time, in order to be timely filed. However, if time of day is of the essence, the presiding judge may order a document filed by a certain time.

Version 1.0 Case Entries

Version 1.0 Official Court Record

Version 1.0 Redaction Requirements

Version 1.0 Signatures

Version 1.0 Signatures

Version 1.0 Signatures

Version 1.0 Signatures

Version 1.0 Signatures

Version 1.0 Electronic Service

Version 1.0 Electronic Service

Version 1.0 Service

Version 1.0 Electronic Service

Version 1.0 Discovery Materials

Version 1.0 Entry of Orders

Version 1.0 Entry of Orders

Version 1.0 Retention Requirements

Version 1.0 Retention Requirements

Version 1.0 Questions?