1. Report to JPSSPTC January 2017

2. Report to JPSSPTC January 2017
WE DID IT!
Project Go Live 12/05/2016
Project Kick Off 09/18/2014
SUMMARY
Circuit Clerk, States Attorney, Public Defender, Judiciary
33 Development Projects
Converted 100 Million Records
Converted 30 Million Images
SCOPE
Report to JPSSPTC January 2017

3. Report to JPSSPTC January 2017
Acknowledge
Chief Judge Boles
Circuit Clerk Tom Hartwell
States Attorney Joe McMahon
Public Defender Kelli Childress
Judicial/Public Safety Strategic Planning & Technology Commission
Judge Brown
Judge Brawka
County Board and Chairman Lauzen
STAKEHOLDERS AND OFFICIALS
Monica Lawrence form the Circuit Clerk
Christy DeChristopher from the States Attorney
Vanessa Rogalla from the Public Defender
Subject Matter Experts from all the offices
Roger Fahnestock and ITD Staff
STAFF
Report to JPSSPTC January 2017

4. Report to JPSSPTC January 2017
2010 -URL Review, Analysis and Recommendations
2012 –NCSC RFP Requirements Drafted
2013 -RFP for New Court Case Management System
Review of Proposals and Vendor Selection
March Recommendation –Tyler Technologies
March MTG Contract negotiations
July 2014 –Recommend Tyler Technologies
August 2014 –Agreement Signed
September 2014 –Project Kickoff
December 2016 –Go Live
HISTORY AND BACKGROUND
Report to JPSSPTC January 2017

5. Report to JPSSPTC January 2017
Kickoff & Project Initiation in September 2014
Project completion scheduled for April 2016
Project delayed 6 months to October 2016 for development of enhancements
Project delayed 2 months -Testing
Go Live –December 2016
Implementation Timeline
Report to JPSSPTC January 2017

6. Report to JPSSPTC January 2017
Odyssey Case Manager (all case types)
Odyssey Financial Manager
Odyssey Attorney Manager
Enterprise Document Management System
eSignature
Integration Toolkit
Enterprise Custom Reporting
SessionWorks-Judge Edition
SessionWorks-Clerk Edition
Record on Appeal
Public Access
ePayments
Secure Public Access/Odyssey Portal
Products
Report to JPSSPTC January 2017

7. Report to JPSSPTC January 2017
Budget and Costs
Report to JPSSPTC January 2017

8. Report to JPSSPTC January 2017
Initial budget estimate $12.6M (URL)
Proposed Project Budget
FY2014 -$1,600,000
FY2015 -$5,186,678
FY2016 -$1,950,598
FY2017 -$959,610
FY2018 -$968,802
Five Year Total $10,665,68
Budget (estimated in 2013)
Report to JPSSPTC January 2017

9. Report to JPSSPTC January 2017
Proposed Cost and Negotiated Price
Tyler Technologies Proposal $6.25M
Software License
Professional Services
Five Year Maintenance Agreement
Tyler Negotiated Price $6.025M
Includes Data Conversion $400K
Includes Customization Requests $140K
Includes Free Maintenance, 1 Year -$400K
Report to JPSSPTC January 2017

10. Report to JPSSPTC January 2017
Breakdown of Costs (5-Year)
$2,000,000 Tyler Licensing
$2,000,000 Tyler Services
$2,000,000 Tyler Maintenance 6 years
$2,500,000 Kane Project Team 5 years
$900, Staff Augmentation
$600, Capital Equipment
$600, Contingency
Report to JPSSPTC January 2017

11. Report to JPSSPTC January 2017
CMS Project Budget
YEAR
Budget
Actual
FY2013
$ ,005.00
$ ,528.56
FY2014
$ 3,560,689.00
$ 1,530,811.67
FY2015
$ 5,185,219.00
$ 2,651,070.11
FY2016
$ 4,336,405.00
$ 3,722,966.23
*FY2017
$ 2,678,346.00
$ 2,678,346.00
$10,702,722.57
*FY2013-FY2016 IS Actual. FY2017 represents budget.
Report to JPSSPTC January 2017

12. Report to JPSSPTC January 2017
Project Benefits
COST SAVINGS
Will reduce the cost of application support
Will reduce physical file storage requirements
Process Efficiencies
Electronic Workflow
Will support electronic case filing January 2018
Will support electronic traffic citations
Will support integration with Court Service
Will support integration with Sheriff
Will support all documents as searchable PDF’s
Will support paperless courtrooms
Report to JPSSPTC January 2017

13. Report to JPSSPTC January 2017
Additional Benefits
Tyler Technologies
Support 24 hours 7 days a week
Evergreen Investment Philosophy
New World Alliance
Brazos Alliance
End to End Integrated Justice
Report to JPSSPTC January 2017

14. Report to JPSSPTC January 2017
Next Steps
Report to JPSSPTC January 2017

15. Report to JPSSPTC January 2017
Support Transition
TYLER SUPPORT
Transition from Tyler Implementation Team to Tyler Support Team
Weekly Tyler Support meetings with Kane Staff
ITD SUPPORT
Will address application issues
Will address technical issues
OFFICE Subject Matter Experts
Office SME are the first level of support
Report to JPSSPTC January 2017

16. Report to JPSSPTC January 2017
Kane Support Model
Application Issues
Day to Day
Tyler Support
End User
Departmental Subject Matter Expert (SME)
County IT
Performance Issues
Tyler Technical Services
Report to JPSSPTC January 2017

17. Report to JPSSPTC January 2017
Continuous Improvement
Future
Go Live is just the start
The process of transforming the Kane County Justice Community is just now beginning
Ongoing focus and effort on continuously improving court operations and provide value to those we serve
Long term vision; short term projects
Real and measurable achievement
Report to JPSSPTC January 2017

18. Report to JPSSPTC January 2017

19. Report to JPSSPTC January 2017
Focus on Continuous Improvement
Continuous
Improvement
Go- Live
Go- Live
Atrophy
Implement
Implement
Implement
Life Support
Time
Time
Typical System Life Cycle
Continuous Improvement Life Cycle
Report to JPSSPTC January 2017

20. Report to JPSSPTC January 2017
Summary
2017
The implementation of Judge Edition in the court room
The implementation of Clerk Edition in the court room
%100 electronic filing of civil case types by attorneys
Electronic subpoena notification to case participants
Electronic Discovery
Kiosk implementation
Electronic Citations
Report to JPSSPTC January 2017