Project Management Project planning individual assignment: Project CLOCK

Project CLOCK – Context (1) Company X (which is based in France) needs to train its staff and business partners on a very frequent basis in order to keep them up-to-date on its products, services and operations processes, which are in constant evolution. Most of the training is done online via an existing web- based e-Learning platform. All courses and training tools are created in-house. You are a Project Manager in the e-Learning Production department of this company. PM

Project CLOCK – Context (2) The head of the e-Learning Production department has identified the need for a set of tools/templates that will enable instructional designers/writers to easily build a broad variety of "learning objects". Existing tools/templates are considered unsuitable. The department head wants new tools to be created. He has provided summary requirements, schedule & cost constraints, and has designated the people who will work on this project (code-named CLOCK*). You have been given the responsibility for leading the project team that will create such tools. PM HD € * Creation of a Learning-Object Construction Kit

Project CLOCK – Resources * Head of Department (project sponsor) Project Manager (You!) HD PM IW1 IW2 SD1 Instructional Designers/Writers D Software Designers/Developers SD * No more, no less! (All 6 people are employees of company X.) €

Project CLOCK – Work done & Work to do You have held a 3-day brainstorming meeting with the 2 IWs and the 2 SDs to produce and agree upon a comprehensive and detailed Requirements Specification for a "Learning-Object Construction Kit" made of 10 different tools/templates, as well as a data delivery format, and to evaluate the work to be done. (The HD has approved the final Requirements Specification.) You must now establish a project plan to present to the HD. The plan must cover everything to be done following the agreement on the requirements, ie from design to deployment and project closure, and it must clearly show the project schedule and cost. DONEDONE TODOTODO

Project CLOCK – WBS Design Sample data preparation & delivery Project management Testing, bug fixing & acceptance Deployment Perform functional & UI design Review & agree upon design PrototypeFinal version Project closure Perform technical design for the learning-object construction kit Software coding Test case preparation Review design after prototype acceptance, agree on changes to be made, make technical design changes Prototype Final version Delivery of software for testing PrototypeFinal version

Project CLOCK – Resource assignment Participates in design reviews and agreements Participates in final testing/acceptance of prototype & final version Performs overall project management (50% of her/his time) HD PM IW1 IW2 SD1 Participate in functional & UI design Participate in design reviews and agreements Perform sample data preparation & delivery Prepare test cases; perform tests of prototype & final version Participate in final testing/acceptance of prototype & final version SD2 + All 6 people participate in project closure Participate in functional & UI design; do technical design/redesign Participate in design reviews and agreements Implement/code software and fix bugs revealed by tests done by IWs Deliver software for testing by IWs (and by PM for the final version) Deploy final version on "production" server €

Project CLOCK – Assumptions (1) Sample data (for the 10 different learning-object creation tools/templates to be developed) prepared by the IWs is required by the SDs before the beginning of the prototype software coding (not design) phase. Delivery of sample data can be treated as an implicit task of "Sample data preparation & delivery". There is no need for "final data". Graphic design of the UI is relatively simple and is done by the SDs as part of their development work. Such graphic design work does not need to be made explicit in the plan.

Project CLOCK – Assumptions (2) SDs may (should!) test their software before delivering it for testing by IWs, but such "internal tests" can be kept implicit in the software implementation/coding tasks. Delivery of prototype software and delivery of final software for testing must be explicit tasks in the plan. Testing by IWs is followed by bug fixing by SDs followed by final testing and acceptance (without further bug fixing) by IWs and the PM. This "simplified cycle" applies to the prototype and to the final version of the software. Test cases are written only once (they are valid for both the prototype and the final version of the software).

Cost of HD's participation not to be counted No other costs to be taken into account Project CLOCK – Cost assumptions € 450 / day PM IW1 IW2 SD1 SD2 € 360 / day € 330 / day € 420 / day € 400 / day

Project CLOCK – Constraints Start date = January 4, 2016 Total duration no longer than 7 weeks Duration unit = day (not hour) "Standard" number of hours (8) per working day 5-day weeks (no work on weekends) Public holidays not taken into account Nobody (incl. the PM) to be loaded more than 100%! Total cost (budget) no greater than € 45,000 (end date no later than February 19, 2016)

Now, to make your assignment easier…

Download plan to complete from… neil.minkley.fr/epita May be useful…

Project CLOCK – Plan to complete (.mpp) Will be (re)calculated automatically by the software ?? Durations at the lowest level should have the same values in the completed plan as they have here.

Project CLOCK – Plan to complete (.pod) ?? Will be (re)calculated automatically by the software Durations at the lowest level should have the same values in the completed plan as they have here.

 Send your completed ".mpp" or ".pod" file to before Tuesday December 15, 2015 after changing the prefix of the file name to an unambiguous NAME that clearly identifies you, for "Neha_PRABHU_ CLOCK_PLAN.mpp", not "PRABHU_ CLOCK_PLAN.mpp"  Imagine YOU are the PM for this project!  Take into account the relevant information given on the previous pages of this document.  Download & complete the project plan (.mpp/.pod file): 1)enter appropriate "Predecessors" information, featuring parallelism between tasks whenever possible, 2)enter appropriate "Resource Names" information. using Project 2013 or ProjectLibre Note: failure to meet the deadline will result in a 0 (zero) grade! Project CLOCK – Assignment Note: you may need to adjust durations at the lowest level of the WP/task hierarchy to their initial values. PM

Questions?