Orientation for new project Lead partners and partners Overview of the claim system Lead partners and partner seminar Voss, Norway June 2008 Maxi Nachtigall

The life circle of a project claim Project partner: Statement of Expenditure + documentation National controller: First level control - Certificate of Expenditure Lead Partner: - Activity report - Project Claim - Certificates of Expenditure - Summary of COE Project partner: -Certificate of Expenditure + Partner Activity Report Lead partner: Receipt of Grant Lead partner: Allocation of Grant Project partner: Individual share of partnership Grant NPP Secretariat: Assessment of project report Managing Authority: Content and Compilation Check Managing Authority: Decision of Payment Certifying Authority: Final Payment Check Certifying Authority: Payment (+payment notification) 1 3 2

1st steps Project partner: Statement of Expenditure + documentation National controller: First level control - Certificate of Expenditure Lead Partner: - Activity report - Project Claim - Certificates of Expenditure - Summary of COE Project partner: -Certificate of Expenditure + Partner Activity Report

Project partner  Statement of expenditure  To be supported by:  Copies of invoices  Other appropriate documentation  1 month estimated time of work Project partner: Statement of Expenditure + documentation

National controller  Performance of 1st level of control on national level  Certifying expenditures in accordance with:  Regulations of the European Commission  NPP Common Eligibility Rules  National legislation  Issuing 1st level of control certificate: Certificate of Expenditure (COE)  Outline of eligible costs and deducted cost  Sent to individual partner  2 months estimated time of work  List of national controllers downloadable on  Currently controllers for Finland, Northern Ireland, Ireland, Sweden, Iceland and Greenland  Currently no controllers for Scotland, Norway and Faroese Islands National controller: First level control - Certificate of Expenditure

Project partner  Receives partner’s Certificate of expenditure from National controller  Sending partner documents to Lead partner  Partner’s activity report  Partner’s certificate of expenditure Project partner: -Certificate of Expenditure + Partner Activity Report

Lead partner  Compilation of the Progress report (additional presentations on 13 June 2008)  Reporting on activities  Activity report (template on (template available by 15 August 2008)  Examples of information and dissemination material  Financial reporting  Project claim  A partnership Statement of expenditure/ Summary of Certificates of Expenditure  Each partner’s certificate of expenditure  Progress report to be signed by authorised LP representative  Original signed version and electronic copy to be sent to Programme Secretariat/ Responsible Desk officer Lead Partner: - Activity report - Project Claim - Certificates of Expenditure - Summary of COE

2nd steps NPP Secretariat: Assessment of project report Managing Authority: Content and Compilation Check Managing Authority: Decision of Payment Certifying Authority: Payment (+payment notification) Certifying Authority: Final Payment Check

Programme Secretariat  Assessment of the activity report:  Completeness of information  Eligibility of activities carried out  In accordance with application and decision  Further information in separate presentation on Activity reporting  Evaluation of activity report will be sent to Managing Authority NPP Secretariat: Assessment of project report

Managing Authority  Content and compilation check:  Completeness of documents  Correct compilation of claim documents  Certification by national controller  Correct calculation of amounts claimed  Issuing a Decision of payment  Forwarding the Decision of Payment to Certifying Authority Managing Authority: Content and Compilation Check Managing Authority: Decision of Payment

Certifying Authority  Final payment check before transfer of programme funding  Entitlement of final beneficiary to receive co-funding  National match funding has to be paid out before a claim to the NPP can be put forward  Payment and payment notification to Lead partner  Payment will be allocated in accordance with grant contract and approved claim Certifying Authority: Final Payment Check Certifying Authority: Payment (+payment notification)

3rd steps Lead partner: Receipt of Grant Lead partner: Allocation of Grant Project partner: Individual share of partnership Grant

Lead partner  Receipt of Grant  Allocation of Grant to individual project partners Individual share of partnership grant Lead partner: Receipt of Grant Lead partner: Allocation of Grant Project partner: Individual share of partnership Grant

Thank you for your attention