1. PROJECT ACTIVITY REPORTING
Christopher Parker, Joint Secretariat
April 5-6th, 2017 – Stornoway, Scotland

2. Rationale YOUR project is monitored by: 1. First Level Controllers
2. The Monitoring Committee (MA)
3.The Manging Authority (MA)
4. The Joint Secretariat (JS)
5. European Commission
WE want to guarantee satisfactory project implementation
Start to end measurement AND quantification of project outputs.... YOUR products and services
Activity Reports are cross checked with the project application/ decision throughout the project’s implementation.
If you report in time, we will make a payment ideally within 3 months, provided there are no serious errors.
Communication and publicity is vital the NPA ; the public should know about your project outputs

3. Overview of NPA reporting and claim procedures

4. Purpose of reporting activities
To allow programme bodies to monitor the development of the project
To help guarantee a satisfactory achievement of the project results
To provide quantification and continuous quality assurance of project outputs (quality objectives)
To allow a cross-check with the project application or decision.
To collect information for the NPA’s Annual Implementation Report
To help disseminate information about the project to the wider public.
To identify best practices in project implementation and publicity
To approve minor project changes pre-approved by the Secretariat
To assess the project’s risk profile

5. Project report in eMS Workflow
After the Partner Reports are submitted in eMS the Lead Partner can start to compile the Project Report.
The Project Report consists of questions about the project’s activities, and delivery of the main outputs.
Report
Work packages
Certificates
Project report tables
Attachments

6. Project report in eMS
The second part of the Project Report contains the reporting per Work Package.
The third part contains the certificates for the individual project partners. It is here that the Lead Partner can make deductions, if needed.

7. Project report in eMS
The fourth part, Project report tables, gives a summary of the financial information, in other words the project claim.
The final part is the Attachments, where partners upload relevant supporting materials. After completing the Project Report, the first tab will give a summary.

8. Project Report

9. Project Report

10. JS Assessment of Project Report
Completeness of the information
Eligibility of activities carried out
Coherence of activities with objectives set out in application/ decision
Progress achieved of the implementation vs. the application/decision
Analysis of the efficiency and effectiveness of project implementation
Measurement of quality and quantity of project outputs and results
Analysis of project spending profile, value-for-money, etc.
Quality of partnership and distribution of roles between the partners
Analysis of synergies with other strategies and programmes
Concrete actions meeting the horizontal principles

11. Further guidance JS Desk Officer and RCPs Programme Manual:
Project Reporting
Assessment of the Project Report

12. Thank you for listening
Christopher Parker