State of SEWP 2015 Acquisition Summit and Training Joanne Woytek NASA SEWP PM

Agenda I. Introductions II. SEWP Background III. SEWP IV Highlights IV. SEWP V Update V.Feedback 2

Glossary SEWP: Solutions for Enterprise Wide Procurement GWAC: Government-Wide Acquisition Contract Contract Holder: a company that was awarded a SEWP Contract Provider: A company with one or more products and services on at least one SEWP Contract Issuing Agency: The Government Agency that issued an order against a SEWP Contract 3

SEWP Origins SEWP conceived as a Goddard-wide IDIQ contract for IT products to promote reduction of sole source requirements NASA HQ asked for the contracts to be available NASA-wide GSA (through DPA) strongly encouraged NASA to use SEWP as a test case for GWACs Cited NASA’s unique expertise in the combination of technical and procurement activities

SEWP / GWAC Origins – Part II – NASA awards the fifth iteration of the SEWP contracts NIH became the second GWAC agency Others joined in: GSA, Commerce, Transportation With time, Commerce and Transportation did not have a large enough customer base to continue their GWAC programs 1996 – Clinger-Cohen Act passed and OMB authorized to designate executive agency status GSA and NASA collaborated on setting the initial GWAC parameters 1993 – SEWP I contract awarded

4 Acquisition Objectives 1.Have hardware and software available to address an increasingly difficult, complex, and changing set of NASA-specific problems while also providing IT product-based solutions to assist all Federal Agencies in meeting their IT needs 2.Minimize system incompatibilities and maximize strategic decision making across the IT infrastructure 3.Provide IT, communications, audio-visual and related hardware, software and product based services to support, interconnect, and enhance capabilities 4.Embrace innovative procurement transactions and processes 6

What can be procured through SEWP V? 7 C ONTRACT V EHICLE FOR P URCHASE OF ICT (I NFORMATION AND C OMMUNICATION T ECHNOLOGY ), A UDIO /V ISUAL P RODUCT S OLUTIONS, AND R ELATED S ERVICES  Information Technology & Networking Computer Hardware, Tablets Network Appliances: Routers, Modems, VOIP Storage Security  Software & Cloud Software Virtualization and Cloud Computing XaaS (e.g. SaaS=Storage as a Service)  Mobility & Communications Telecommunication Devices and Monthly Service  Supporting Technology Scanners, Printers, Copiers, Shredders Associated Supplies and Accessories Sensors Health IT (e.g. Fitbit)  AV/Conferencing A/V Equipment and Accessories TVs, Display Monitors, Projectors and Screens  Services Maintenance / Warranty Site Planning / Installation / Cabling Product Based Training Product Based Engineering Services

What Sets SEWP Apart… CUSTOMER SERVICE: Pre-Order Assistance, Order Processing, Post-Order Support, and Issue Resolution help reduce the burden on the acquisition workforce RESPONSIVENESS WITH QUALITY: Everything is Handled with Care … in One Business Day OUTSTANDING VALUE: Contracted discount structure plus Fair Opportunity competition provides Agencies major savings combined with a low fee of 0.39% ROBUST ONLINE TOOLS: Intuitively built for customers PRODUCT AVAILABILITY: Items added to contract based on customer requests MULTIPLE TRAINING OPTIONS: Request FREE On-Site training (2CLPs), attend WebEx trainings, or watch our online training videos SMALL BUSINESS USAGE: Over 80% of contract awards on SEWP V have been awarded to Small Businesses... for which the purchasing Agency receives credit 8

SEWP Balancing Act Flexibility  Control Like GSA  Not GSA (FAR ) Business-like  Government Technical  Procurement Decentralized  Tracking/Reporting Automated  Human Review Functionality  Ease of Use 9

SEWP Balancing Act (continued) Products  Solutions Catalog  Dynamic Reseller  VAR Contract Holder  Industry Growth  Quality 10

SEWP IV by the numbers $17,610,158,766 in total orders 187,803 total orders 5 years for additional mods and options Utilized by all Federal Agencies Over 20,000 procurement and technical Government personnel 11 All Small48% SDVOSB10%  Small Business Usage

SEWP IV Top Issuing Agencies AgencyTotal Amount# Orders Department of Veterans Affairs3,774,036, ,406 Department of Defense3,250,600, ,252 Department of Justice1,943,997, ,937 Department of Navy1,003,331, ,366 Department of Air Force953,484, ,169 Department of the Treasury869,505, ,106 National Aeronautics and Space Administration744,205, ,143 Social Security Administration646,878, ,401 Department of Health and Human Services601,632, ,031 Department of State546,747, , Every federal Agency utilized SEWP IV

SEWP IV Top 10 Contract Holders Vendor IDTotal Amount# Orders WWT1,498,378, ,164 CDWG1,091,097, ,698 AFFIGENT1,006,752, ,833 ALVAREZ919,692, ,928 RED_RIVER913,687, ,850 SSES863,616, ,312 IMMIX823,418, ,232 UNICOM779,319, ,013 THUNDERCAT735,030, ,538 FCN687,778, ,372 13

SEWP V Update SEWP V began on May 1 st 147 Contract Holders 201 contracts awarded Over 13 Million line items 4 Million unique products Large product selection Product overlap = increased competition Providers new companies added weekly 14

SEWP V Transition Highlights SEWP V goal to increase number of Contract Holders SEWP IV had a 17% non-response rate with many 1 quote RFQs Increased responsiveness Non-response rate to RFQs has dropped to 6% Increased competition Average number of quotes per RFQ is 4.5 Increased industry participation 98.8% (142 of 147) Contract Holders received at least on order 15

SEWP V Figures to Date 17,000 orders placed $1.8B value of orders $110K avg. order 16 All Small80% SDVOSB28% HUBZone12% EDWOSB6%  Small Business Usage

SEWP V Top Issuing Agencies AgencyTotal Amount# Orders Department of Defense$627M3200 Department of Veterans Affairs267M2200 Department of Justice178M1100 Department of the Treasury96M530 Department of Health and Human Services90M300 Department of the Interior89M3830 Department of State84M333 National Aeronautics and Space Administration52M530 Department of Commerce45M1660 Department of Agriculture37M Next 5: Executive Office of the President, GSA, SEC, SSA, Energy 69 Agencies have utilized SEWP V

SEWP V Top 10 Contract Holders Vendor IDTotal Amount# Orders WWT$118M250 ThunderCat Technology106M245 Alvarez & Associates91M425 FCN86M335 Blue Tech65M590 Affigent62M240 CDW-G58M1750 Red River54M230 Sterling Computers45M580 GAI45M275 18

SEWP Program Office Post Contract Award Management 6 Civil Servants Program Manager Deputy Program Manager 3 Program Specialists Contracting Officer Contractor staff of 45 personnel One Business Day Turnaround Focus on quality over speed Program is driven by customer input, continuous improvement and … “Often Happy; Never Satisfied” 19

SEWP Vision / Mission (Soon to be revised) 20 Vision SEWP will solidify its reputation as an innovative, customer focused program as it seamlessly transitions to SEWP V and will be a visible, leading contributor to NASA and the Federal IT Acquisition Community. Mission As an established and agile leader in the Federal Acquisition Community, the SEWP Program Office manages a suite of government-wide IT product solution contracts that provide NASA and all Federal Agencies with timely access to mission critical technologies. The Program provides best value and cost savings for the Federal Government and American taxpayer through innovative procurement tools and processes; premier customer service and outreach; and advocation of competition and cooperation with industry.

Contract Level Updates Small Business Jobs Act included Ability to select specific set-aside added to SEWP Quote Request Tool (QRT) Fee included in price of products No separate line item Fee reduced from.45% to.39% Open Market CLIN (OPEN-Z) removed All items must be on contract prior to being quoted / ordered 21

Quote/Order Level Updates Supply Chain Risk Management Quotes indicate level of Manufacturer Authorization Item level tracking Agencies can request historical purchasing data Product Categorization Customers have access to product category searches Information flow EPEAT/Energy Star/Performance Data provided Strategic Sourcing Working with OMB and Agency CIOs 22

Strategic Sourcing – Federal Initiatives OMB’s Federal Strategic Sourcing Initiatives (FSSI) to cover multiple IT commodities [e.g. DTLT; workstations; servers; cyber security etc.] Objectives: 1.Manage multiple agency contract vehicles 2.Manage 80% of federal IT spend 3.Reduce costs & increase value NASA SEWP has been appointed lead agency for the Desktop Laptop [DTLT] commodity: 1.Established standard DTLT configurations across agencies 2.Established common Terms & Conditions across contracts 3.Developed best practices for managing IT spend using strategic sourcing principles 4.Government-wide Strategic Sourcing (GSS) Catalog implemented 23

Supply Chain Risk Management Levels of Provider designation: ManufacturerAuthorized Reseller - All provider itemsAuthorized Reseller - Subset of provider items Provider does not have an authorized reseller program Authorized Partner or DistributorAuthorized Reseller - One Item / One TimeUnidentified or unknown source 24

Program Level Outreach Team (PLOT) 25 SEWP PLOT provides guidance on IT Procurements that are: S trategic C omplex S ignificant in size Strategic Time sensitive Agency initiatives that involve new or emerging technology such as CLOUD, Mobility, Cybersecurity, etc. Complex Network security initiative consisting of the integration of scores of companies, hundreds of products, thousands of parts - installed CONUS and OCONUS Significant in size IDIQ / DOWO providing for the ongoing acquisition of specified IT products spanning multiple years and amounting to significant expenditures

Reporting Available on SEWP Performance concerns Business size designation Contract Holder Information Government initiatives (e.g. Energy Star, EPEAT, TAA) Agency specific approval (option to provide pre-approved product list) Strategic Sourcing options Supply Chain information Product Information 26 Reporting availability – CIO reports in support of FITARA Reporting at agency level to review purchase history via the SEWP contracts Reporting at product classification level Reporting on adherence to government initiatives Information provided during RFQ process

New SEWP V Functions Reporting In production: DoD NASA US Army VA Recent Tools Market Research Tool (MRT) Agency Catalogs New Quote Functionality 27

SEWP FY16 Plans Cleared / Assessed Product List Simplified Credit Card Ordering Delivery Performance Tracking General Enhancements Contract Holder Tools Agency Catalog Tool Quote Request Tool 28

SEWP receives NASA Agency Honor Award for Group Achievement “For NASA SEWP Program IT Procurement Innovations which have transformed IT acquisition for NASA and the entire Federal Government” 29

Coalition for Government Procurement “Lifetime Acquisition Excellence Award” “Presented to an individual in the procurement community for delivering best-value solutions for the taxpayer and demonstrating a long-term commitment to improving the federal acquisition system.” 30

Q and A 31