MAYOR/COUNCIL/ADMINISTRATOR FORM OF GOVERNMENT MAYOR FORMAL AUTHORITY 1. Presides at all meetings of Council. 2. Administers oaths of office. 3. Signs commissions, oaths, appointments, ordinances, minutes and contracts. 4. Chairman of the Council and presides over Council deliberations. 5. Preserves order, enforces the rules of the Council, determines the order of business under the rules of the Council. 6. Recommends policies to the Council. 7. Countersigns all warrants. 8. Votes only in the case of a tie. 9. Has no veto power. 10. Makes Council Committee appointments. PERFORMANCE EXPECTATIONS  Ceremonial head of the City.  Ambassador of good will and the representative at official functions.  Provides leadership and marshals citizen participation in City activities and issues.  Leads the governing body in addressing political matters, needs, goals, and a vision for the community.  Meets regularly with the City Administrator to provide policy guidance relative to actions of the governing body, to prepare the Council agenda, and to monitor the administrative implementation of Council policies.

MAYOR/COUNCIL/ADMINISTRATOR FORM OF GOVERNMENT CITY COUNCIL FORMAL AUTHORITY 1. All general powers listed in Oregon Revised Statutes (ORS) plus authority to act under home rule. 2. Commit the City to a policy course of action including appropriation of funds. 3. Exercise an oversight role over the conduct of City affairs. 4. Confirm appointments to boards, commissions and certain appointed positions (City Administrator, City Attorney and City Judge). 5. Determine personnel policies and conditions of employment. 6. Approve rules and regulations. 7. Control City finances. PERFORMANCE EXPECTATIONS  Focus on community vision, long range planning and policy development.  Establish City goals/objectives and authorize programs that reflect the needs of the entire community.  Provide oversight and assessment of the effectiveness of goals, policies, programs and services rendered to citizens.  Funnel citizen complaints and information requests to City Administrator for appropriate follow-up.  Appraise the performance of the City Administrator and the organization.  Advise staff of emerging community issues and problems before they reach the crisis point.

MAYOR/COUNCIL/ADMINISTRATOR FORM OF GOVERNMENT CITY ADMINISTRATOR FORMAL AUTHORITY 1. Appoints, hires, and removes all employees according to the personnel policies adopted by the Council. 2. Fixes compensation level for all employees within the limits set by the Council. 3. Recommends rules and regulations necessary for the efficient and economical conduct of City business. 4. Sees that all ordinances and laws are observed and enforced. 5. Attends all Council meetings. 6. Recommends necessary and expedient measures. 7. Keeps the Council fully advised of the City’s financial condition and future needs. PERFORMANCE EXPECTATIONS  Translates goals and policies into programs and services and administers them with fairness, equity and professional competence.  Provides for citizens through follow-up on complaints, inquires and problems identified by the governing body or by citizens.  Provides complete, unbiased information concerning proposals, elaborates on potential alternatives, and clarifies implications of recommendations.  Keeps the Council informed on City matters with both positive and negative outcomes. Keep surprises down  Advises the Council of the hiring and firing of key personnel before it is announced publicly.

MAYOR/COUNCIL/ADMINISTRATOR FORM OF GOVERNMENT CITY ADMINISTRATOR FORMAL AUTHORITY 8. Acts as the Budget Officer and prepares the annual budget. 9. Administers budget after its adoption by the Council. 10. Prepares and submits reports to the Council as required. 11. Acts as the City’s purchasing agent. 12. Manages municipal utilities. 13. Enforces the rules, regulations and penalties for collection and protection of the public utilities property. 14. Prepares an annual account of all receipts and expenditures, indebtedness and a register of all warrants redeemed and paid. PERFORMANCE EXPECTATIONS  Provides access to staff for purposes of inquiry, information gathering and understanding problems.  Deals with Council members as equals.  Gives the Council credit for successful projects or ventures.  Is visible and takes a profile in the community that does not overshadow the Council.  Brings the Council and the employees together in greater working harmony and cooperation.  Carryout organizational goals with efficiency and economy of resources.  Acts as Council liaison to appointed boards and commissions.

Basic Rules to Live By 1. As individuals, Council members have no authority to act on behalf of the City, only by majority vote. The majority of the City Council members speaks for the City. 2. Except for purposes of inquiry and information gathering, the Mayor and Council should deal with staff through the City Administrator. 3. The Mayor or Council should not give orders to any subordinate of the City Administrator either publicly or privately. 4. The Administrator publicly and privately supports all majority decisions made by the Council. 5. To the greatest extent possible policy and ordinance issues should be presented first as a work session agenda item for discussion.

Basic Rules to Live By 6. Ensure that the thoughts of each person are sought out. Seek diversity of ideas. Seek to understand one another’s perspective. 7. Focus on issues and not personalities. 8. Honor one another in public and protect each other in their absence. 9. Seek honesty and integrity in all deliberations and interactions. 10. Encourage open decision making. Ask questions, make comments and provide input. Whenever possible share your insights and opinions. 11. Once a decision is made, everyone should move on, try to bury disagreements, and expect staff to implement the decision. 12. Support the majority decision. Don’t continue to revisit issues because the majority went in a different direction.