Agenda Schedule of Most Important Dates Sam Grass Scholarship Application & Selection FCCM Sign Up & Info Forms Forms Online Pre FCCM Entry Process FCCM Meet Day State Team Resources

Important Dates May 21FCCM, handout Signup forms – Forms on Home Page of: June 16 (noon) Line-ups to Bill – June 23 Ga Tech:11+ in am, 10- in pm July 27 & 28 GRPA State Meet in Carrollton

Sam Grass Scholarship FCCM Signup Forms & Parent Info

Pre FCCM Entry Process Timelines State Declarations Process EX rules Emergency entry contact info

FCCM Entry Timelines May 19-31Promote FCCM, obtain signup forms* June 1-10Seed your meet June 10Send entry list to your parents* June 10-14Receive parent feedback* June 14Make revisions, send to parents again June 14-15Receive parent feedback* June 16 (noon)Send Line-ups to Bill Bridges June 16-17Receive mistakes list from Bill June 18 (8 am)Deadline for mistake correction June 19Everything goes to the printers * Parent Communication is KEY! (Early and Often)

State Declarations Must be a legal Forsyth County resident Must declare/commit to attend State prior to FCCM Must compete & qualify at the FCCM-2012 Top 3 individual finishers among those committed Top 12 among those committed for relays No 6-unders, minimum age 8 Penalties for withdrawal, hardships will be considered Finals alternates remain committed until released by the State meet officials (usually the actual event).

Line-up Process See (05/12/2012) Subgroup “7” – remove old and start fresh Use file, “Meet Events-FCC Jun zip” Follow all instructions, step by step Enter all entries, including EX, mark “EX” in check box “Use Times Since” box in setup Don’t fudge times, your integrity is on the line No heat/lane assignments Export all required reports, roster, entries Full roster export (include “Athletes w/ no entries”) to: May 16 th, noon deadline (earlier is

Common Mistakes Parents didn’t let the coaches know (in time) that their child wanted to swim at the FCC meet. Coach or parent forgot to declare swimmers as “State Eligible” Coach forgot to enter relays for one or more age groups. Coach incorrectly marked swimmers as “EX”, usually not understanding the EX rules. Missing deadlines for revisions/corrections.

Exhibition Rules EX for State declared swimmers only Purpose to allow each swimmer an opportunity to qualify for a MR and FR, specifically, those whose individual events can’t yield qualifying times If no short free: EX short free If no back, breast or fly: EX back, breast or fly Quiz

Emergency Line-Up Contact Each team must include contact info and please be on-call to answer FCCM line-up questions. Be able to quickly make decisions and turn around revised line-ups if needed. Cell#, Home#, Other#, , SMS Text#, etc.

FCCM Day of Meet Payment & 1 st Session Packets 11+ in AM, no staging – on your own 10- in PM, staging and Escorts Seating Roles: Coaches, Volunteers, Escorts Review Time Line Warm-ups Swimmer Flow

FCCM More Day of Meet Sam Grass Scholarship Swim Offs Awards

GRPA State Team Qualification Requirements Selection Process Commitment Practices Meet Dates Accomidations

Resources Dan Richars – Meet Director Bill Bridges - FCCM Meet Entries Rabun Hunziker – GRPA Meet Coordinator